Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address(es):
General address of the contracting authority: https://www.ecmwf.int/
Electronic access to information: http://procurement.ecmwf.int
Electronic submission of tenders and requests to participate: http://procurement.ecmwf.int
Further information can be obtained from:
Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: http://procurement.ecmwf.int/
Tenders or requests to participate must be sent to:
Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: http://procurement.ecmwf.int/
I.2)Type of the contracting authorityEuropean institution/agency or international organisation
I.3)Main activityOther: Meteorological Services
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Copernicus C3S_311c Support for climate reanalysis including satellite data rescue
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: On contractor's premises
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with a single operator
Duration of the framework agreement
Duration in months: 34
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 1 580 000,00 and 1 975 000,00 EUR
II.1.5)Short description of the contract or purchase(s)
ECMWF as the entrusted entity for the Copernicus Climate Change Service (C3S) invites tenders for activities to support climate reanalysis by extending the coverage and quality of input data from the data-sparse past. The overall objective for this set of services is to improve and harmonise access to the early (pre-1979) instrumental record. Deliverables shall be used as input for future climate reanalyses, including the next-generation C3S global reanalysis ERA6 which is scheduled to go into production by 2021. Access to all datasets and associated documentation shall be provided via the C3S climate data store.
Framework agreements of up to 34 months will be issued in 2 Lots:
— Lot 1: Satellite data rescue,
— Lot 2: Historic upper-air data.
II.1.6)Common procurement vocabulary (CPV)73000000 Research and development services and related consultancy services
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)LotsThis contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about optionsOptions: no
II.2.3)Information about renewalsThis contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1 Lot title: Satellite data rescue1)Short description
ECMWF intends to award a framework agreement with a single multi-annual service contract (maximum duration of 34 months and an end date not later than 30.6.2021) for activities in support of satellite data rescue. The objective is to extend the coverage and quality of input satellite data records available for climate reanalysis, and to improve the impact of such data by targeted development of forward modelling capability, quality control and bias correction schemes.
2)Common procurement vocabulary (CPV)73000000 Research and development services and related consultancy services
3)Quantity or scopeEstimated value excluding VAT:
Range: between 1 120 000,00 and 1 400 000,00 EUR
4)Indication about different date for duration of contract or starting/completionDuration in months: 34 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Historic upper-air data1)Short description
ECMWF intends to award a framework agreement with a single multi-annual service contract (maximum duration of 34 months and an end date not later than 30.6.2021) for development and maintenance of a quality-controlled global database containing all known digitised in-situ upper-air weather observations made prior to 1979, together with metadata and information needed for data assimilation such as bias adjustments and uncertainty estimates. The objective is to provide C3S users with access to quality-assured observations of upper-air weather data for temperature, wind and humidity.
2)Common procurement vocabulary (CPV)73000000 Research and development services and related consultancy services
3)Quantity or scopeEstimated value excluding VAT:
Range: between 460 000,00 and 575 000,00 EUR
4)Indication about different date for duration of contract or starting/completionDuration in months: 34 (from the award of the contract)
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please see volume i (instructions and conditions) of the ITT documents
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see volume V (framework agreement) of the ITT documents
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
ECMWF will only enter into a contract with a single legal person/entity. Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations.
ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations.
ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers.
III.1.4)Other particular conditionsThe performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Volume V (framework agreement) and Volume II (specification) of the ITT documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: Tenders will not be eligible unless they are submitted by persons or entities based or registered in a member state of the EU or in a member state of ECMWF.
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: Tenderers must complete the online questionnaire in ECMWF's eProcurement Portal.
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
Tenderers must complete the online questionnaire in ECMWF's eProcurement Portal.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the serviceLegal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated below
1. General. Weighting 5
2. Price. Weighting 15
3. Track Record. Weighting 15
4. Quality of Resources to be Deployed. Weighting 15
5. Technical Solution Proposed. Weighting 30
6. Management and Implementation. Weighting 20
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Copernicus C3S_311c Support for climate reanalysis including satellite data rescue
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate24.4.2018 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upEnglish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tendersPersons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Copernicus – The European Earth Observation Programme.
See http://www.copernicus.eu/
VI.3)Additional information
The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in ECMWF's Invitation to Tender documents, which will be available on ECMWF's eProcurement portal and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an intergovernmental organisation or submit itself to any jurisdiction. Tenders must be submitted using ECMWF’s eProcurement Portal as described in Volume I of the ITT documents. Hard copy (paper) submissions will not be accepted.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal proceduresOfficial name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtainedOfficial name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/
VI.5)Date of dispatch of this notice:28.2.2018