Supplies - 245889-2014

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19/07/2014    S137

United Kingdom-London: Data-processing machines (hardware)

2014/S 137-245889

Voluntary ex ante transparency notice

This notice is covered by: Directive 2004/18/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Justice (The Authority) [on behalf of itself and the other contracting authorties listed below]
Postal address: Clive House, 70 Petty France
Town: London
Postal code: SW1H 9EX
Country: United Kingdom
Contact person: EM Procurement Team
Telephone: +44 3000475905

Internet address(es):

General address of the contracting authority/entity:

Address of the buyer profile:

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Social protection
1.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
Electronic Monitoring Services - monitoring hardware (anklets etc) and firmware and software
II.1.2)Type of contract and location of works, place of delivery or of performance
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The contract(s) is for the national supply of Monitoring Hardware goods (anklets, fixed position units, hand held monitoring devices, equipment management devices, etc.) and all associated firmware and software capable of monitoring a Subject's attendance, curfew, location and/or exclusion from multiple specified areas.
The contract(s) relates to the broader provision of next generation of Electronic Monoitoring (EM) services and supplies in England and Wales, which are described further in OJEU contract notice 2012/S30-048585. The provider(s) of the contract(s) will be required to cooperate in all respects with the providers appointed under that competition to acheive a fully integrated system.

The Authority is purchasing on behalf of itself and depending on the model, goods and/or services may also be supplied to other Government Agencies or Departments, Executive Agencies and Non Departmental Public Bodies in the UK (including any statutory successors or new bodies created following organisational change). A full list of these bodies can be found at but is inclusive of the following contracting authorities:

— Her Majesty's Courts and Tribunals Service (HMCTS)
— National Offender Management Service (NOMS)
— Home Office including but not exclusively the Office for Security and Counter Terrorism (OSCT)
— UK Visas and Immigration
— Youth Justice Board (YJB)
— Special Immigration and Appeals Commission (SIAC)
— Department for Work and Pensions (DWP) including the Child Maintenance and Enforcement Commission (CMEC)
This shall include successor bodies and bodies resulting from organisational change. The Authority intends to permit public bodies to use the services purchased under this contract notice. This includes;
— Police Constabularies
The total value of the contract is expected to be between GBP 31,500,000 and GBP 76,500,000.
II.1.5)Common procurement vocabulary (CPV)

30210000 Data-processing machines (hardware), 79714110 Absconder-tracing services, 79714100 Tracing system services, 72310000 Data-processing services, 50330000 Maintenance services of telecommunications equipment, 63120000 Storage and warehousing services, 32530000 Satellite-related communications equipment, 32260000 Data-transmission equipment, 32570000 Communications equipment, 79991000 Stock-control services

II.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)

Section IV: Procedure

IV.1)Type of procedure
Negotiated without publication of a contract notice / call for competition
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC
Extreme urgency brought about by events unforeseeable by the contracting entity and in accordance with the strict conditions stated in the Directive yes
The Authority has previously sought to award this contract through a competitive negotiated procedure under OJEU contract notice 2012/S-30-048585. It became clear to it that it is unable through that process to achieve an award of contract for Lot 3 which meets its needs. As a result, the Authority discontinued that original procedure in respect of Lot 3 only and now has an extremely urgent need to award the contract for this requirement for the following reasons: (a) the Authority has an extremely urgent need to acquire electronic tags to support the Authority's electronic monitoring activities, which will otherwise be jeopardised through the lack of availabity of electronic tags and could leave it unable to comply with orders of the court; (b) the Authority's requirements include a need for GPS and other location-data providing electronic tags. The delivery of location, exclusion and inclusion monitoring will be put at risk unless the Authority awards contract(s) for these types of tags as a matter of extreme urgency; and (c) any further delays in awarding a contract for location-data providing electronic tags will significantly delay key government schemes relating to electronic location monitoring. The urgency to award these contract(s) was such that it was not able to meet the time limits of the accelerated procedures identified in the Public Contracts Regulations 2006. The Authority therefore commenced negotiations with the company identified in section V.3. above (which was a reserve bidder in the competitive negotiated procedure) in order to award a contract. Only a company which participated in the previous competition, and was therefore already familiar with the Authority's technical, commercial and legal requirements, would have been able to meet the Authority's urgent timescales.
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority/entity
IV.3.2)Previous publication(s) concerning the same contract

Section V: Award of contract

V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received:1
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Steatite Ltd
Postal address: Ravensbank Business Park Acanthus Road Redditch Worcestershire B98 9EX
Town: Redditch
Postal code: B98 9EX
Country: United Kingdom
Telephone: +44 1527512406
Internet address:

V.4)Information on value of contract
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: