Services - 295577-2018

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10/07/2018    S130    External aid programmes - Services - Contract notice - Restricted procedure 

Belgium-Brussels: ENI - Support to Ukraine for developing a modern Public Health System

2018/S 130-295577

Ukraine

Service contract notice


1.Publication reference
EuropeAid/139522/DH/SER/UA
2.Procedure
Restricted
3.Programme title
ENI (European Neighbourhood Instrument)
4.Financing
Technical Cooperation Facility 2017
ENI/2017/040-378
5.Contracting Authority

European Union, represented by the European Commission on behalf of and for the account of the partner country Ukraine, Brussels, Belgium


Contract specification

6.Nature of contract
Fee-based.
7.Contract description
The overall objective is to support the modernization and development of a sustainable public health system that is able to ensure disease prevention and control standards in line with EU legislation, requirements and practices.
The project shall contribute to strengthen national leadership and capacity in public health policy programming and implementation. The project should support the consolidation and empowerment of the newly created Public Health Centre of Ukraine (UPHC) and support the creation of a modern blood safety system in Ukraine.
8.Number and titles of lots
1 lot only
9.Maximum budget
3 000 000 EUR
10.Scope for additional services
The contracting authority may, at its own discretion, extend the project in duration and /or scope subject to the availability of funding up to a maximum not exceeding the length and the value of the initial contract. Any extension of the contract would be subject to satisfactory performance by the contractor.


Conditions of participation

11.Eligibility

Participation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping – consortium - of tenderers) which are effectively established in a member state of the European Union or in a eligible country or territory as defined under the Regulation (EU) no 236/2014 establishing common rules and procedures for the implementation of the union's instruments for external action (CIR) for the applicable Instrument under which the contract is financed (see also heading 29 below). Participation is also open to international organisations.

Please be aware that after the United Kingdom's withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries will apply to candidates or tenderers from the United Kingdom depending on the outcome of negotiations. In case such access is not provided by legal provisions in force at the time of contract award, candidates or tenderers from the United Kingdom could be rejected from the procurement procedure.
12.Candidature
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
13.Number of applications
No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than one application, all applications in which that person has participated will be excluded.
14.Shortlist alliances prohibited
Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the contracting authority has been obtained (see Practical Guide – PRAG - 2.4.3.). Short-listed candidates may not form alliances or subcontract to each other for the contract in question.
15.Grounds for exclusion
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the PRAG.
16.Sub-contracting
Subcontracting is allowed.
17.Number of candidates to be short-listed
On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.


PROVISIONAL TIMETABLE

18.Provisional date of invitation to tender
September 2018
19.Provisional commencement date of the contrac
10.1.2019
20.Initial period of implementation of tasks
36 months


Selection and award criteria

21.Selection criteria
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and singlemember companies when they are sub-contractors.
1) Economic and financial capacity of candidate (based on item 3 of the application form). In case of candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last three years for which accounts have been closed.
The average annual turnover of the candidate for the last 3 years (2017, 2016, 2015) must exceed 1 000 000 EUR.
Current ratio (current assets /current liabilities) in the last year for which accounts have been closed must be at least 1. In case of a consortium this criterion must be fulfilled by each member.
2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 3 years from submission deadline.
At least 10 permanent staff were working during the last 2 years and are currently working for the candidate in the field related to this contract — public health system.
3) Technical capacity of candidate (based on items 5 and 6 of the application form). The reference period which will be taken into account will be the last 5 years from submission deadline.
a) In the last 5 years the candidate provided services under at least three contracts focused on public health (organisation development, legislation development and capacity building of related public health body); with the value of the services in at least one contract carried out by the candidate being at least 1 000 000 EUR and,
b) at least one of the contracts found compliant with 3a) (irrelevant of the budget) above was in the area of blood safety.
This means that the project the candidate refers to could have been started or completed at any time during the indicated period, but it does not necessarily have to be started and completed during that period, nor implemented during the entire period.

Candidates /tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the 1st case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, proof of final payment). In case of projects still on-going only the portion satisfactorily completed during the reference period although started earlier will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value. If a candidate /tenderer has implemented the project in a consortium, the percentage that the candidate /tenderer has successfully completed must be clear from the documentary evidence, together with a description of the nature of the services provided if the selection criteria

Relating to the pertinence of the experience have been used.
Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility - notably that of nationality – and must fulfill the same relevant selection criteria as the economic operator. With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required. With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best candidates. The only factors which will be taken into consideration during this reexamination are:
1) the highest number of contracts compliant with the requirements of item 21.3 a,
2) the cumulative value of the services carried out by the candidate under the contracts compliant with the requirements of item 21.3 (a).
The 2 above factors will be applied in the order of precedence; i.e. all eligible candidates will first be assessed against factor 1) and ranked accordingly. Factor 2) will only be applied if some candidates are ranked equally for factor 1) and will only concern these candidates.
22.Award criteria
Best price-quality ratio.


Application

23.Deadline for receipt of applications
13.8.2018, 17:00 Kyiv time
Any application received by the contracting authority after this deadline will not be considered
24.Application format and details to be provided
Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=B

The application must be accompanied by a declaration of honour on exclusion and selection criteria using the template available from the following Internet address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A

Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.
25.How applications may be submitted
Applications must be submitted in English exclusively to the contracting authority in a sealed envelope:
— Either by recorded delivery (official postal service) to:
The head of the finance, contracts and audit section, delegation of the European Union to Ukraine, 101, Volodymyrska st., 01033 Kyiv, Ukraine
— Or hand delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to:
The head of the finance, contracts and audit section, delegation of the European Union to Ukraine, 101, Volodymyrska st., 01033 Kyiv, Ukraine
Opening hours of the Delegation are 09:00 - 17:30 (Kyiv time) Monday to Friday.
In this case, the delivery record makes proof of compliance with the time-limit for receipt.
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
By submitting an application candidates accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the application.
26.Alteration or withdrawal of applications
Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with Item 25. The outer envelope (and the relevant inner envelope if used) must be marked “Alteration” or “Withdrawal” as appropriate.
27.Operational language
All written communications for this tender procedure and contract must be in English.
28.Date of publication of prior information notice
2.3.2018.
29.Legal basis

Regulation (EU) no 236/2014 of the European Parliament and of the council of 11.3.2014 laying down common rules and procedures for the implementation of the union's instruments for financing external action and Regulation (EU) nº 232 2014 of the European Parliament and the council of 11.3.2014 establishing the European Neighborhood Instrument.

30.Additional information
None.