Services - 450637-2017

10/11/2017    S216    - - Services - Contract notice - Open procedure 

United Kingdom-Reading: Auditing services

2017/S 216-450637

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
United Kingdom
Contact person: Procurement at ECMWF
NUTS code: UKJ11

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: meteorological services

Section II: Object

II.1)Scope of the procurement

COP_031 Provision of audit services to ECMWF for Copernicus contracts.

Reference number: COP_031
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Provision of audit services to ECMWF for Copernicus contracts.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKJ11
Main site or place of performance:

ECMWF, Shinfield Park, Reading, Berkshire RG9 2AX, UK.

II.2.4)Description of the procurement:

ECMWF operates the Copernicus Delegation Agreement signed by ECMWF and the European Union under EU regulations No 377/2014 of the European Parliament and of the council of 3 April 2014 establishing the Copernicus Programme. The total budget expected to be awarded to third parties over the period 2014-2021 amounts to 208.41 MEUR. ECMWF anticipates a total number of approximately 70 contracts, ranging from 100 000 EUR to 6 000 000 EUR, signed with entities established in any of the European Union Member States or ECMWF Member States.

The aim of this ITT is to obtain quotes from suppliers for the provision of audit services to ECMWF for Copernicus contracts by:

— supporting ECMWF in establishing the Copernicus contracts audit function (Work Package 1);

— carrying out the audits in accordance to the annual audit plan (Work Package 2).

ECMWF intends to award a 36-month Framework Agreement, with annual Service Contracts. ECMWF reserves the right to extend the contract for a further twelve months.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: General / Weighting: 5
Quality criterion - Name: Track record / Weighting: 20
Quality criterion - Name: Quality of resources to be deployed / Weighting: 25
Quality criterion - Name: Technical solution proposed / Weighting: 15
Quality criterion - Name: Management and implementation / Weighting: 10
Cost criterion - Name: Prices and rates / Weighting: 25
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Possibility of extension for a further period of 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Copernicus — The European Earth Observation Programme (see
II.2.14)Additional information

See section 1.6 of Volume I of the ITT documents:

Tenders must be submitted according to the instructions in Volume I of the ITT documents by email to:

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/12/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 08/12/2017
Local time: 15:00

Reading, UK.

Information about authorised persons and opening procedure:

Not applicable.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in ECMWF's Invitation to Tender documents, which will be available on ECMWF's website at, and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an Intergovernmental Organisation or submit itself to any jurisdiction.

Tenders must be submitted by email as described in the ITT document. Hard copy (paper) submissions will not be accepted.

VI.4)Procedures for review
VI.4.1)Review body
European Centre for Medium-Range Weather Forecasts
Shinfield Park
United Kingdom

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See instructions on ECMWF's Supplier web page:

VI.4.4)Service from which information about the review procedure may be obtained
European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
United Kingdom

Internet address:

VI.5)Date of dispatch of this notice: