The Publications Office of the EU is in the process of updating some of the content on this website in the light of the withdrawal of the United Kingdom from the European Union. If the site contains content that does not yet reflect the withdrawal of the United Kingdom, it is unintentional and will be addressed.

Supplies - 57-2018

03/01/2018    S1    European Commission - Supplies - Contract notice - Open procedure 

Belgium-Brussels: Supply of sustainably produced office materials and paper

2018/S 001-000057

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission
Postal address: CSM 1 05/P001
Town: Bruxelles
NUTS code: BE1
Postal code: 1049
Country: Belgium
Contact person: OIB.02.002 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570

Internet address(es):

Main address: http://ec.europa.eu

Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.cfm

I.1)Name and addresses
Official name: Information on institutions and agencies included as contracting authorities in point VI.3
Postal address: CSM 1 05/P001
Town: Bruxelles
NUTS code: BE1
Postal code: 1049
Country: Belgium
Contact person: OIB.02.002 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570

Internet address(es):

Main address: http://ec.europa.eu

Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.cfm

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3157
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply of sustainably produced office materials and paper

Reference number: OIB.02/PO/2017/069/793
II.1.2)Main CPV code
30192000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The purpose of this contract is the supply of sustainably produced office materials and paper.

II.1.5)Estimated total value
Value excluding VAT: 29 600 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Office supplies as well as printing and copying paper

Lot No: 1
II.2.2)Additional CPV code(s)
30192000
30197630
30197643
II.2.3)Place of performance
NUTS code: BE
NUTS code: FR
NUTS code: IE
NUTS code: LU
NUTS code: IT
NUTS code: DE
NUTS code: NL
NUTS code: ES
NUTS code: PT
NUTS code: CZ
NUTS code: SE
NUTS code: UK
Main site or place of performance:

BE, LU, FR, IE, IT, DE, NL, ES, PT, CZ, SE, UK

II.2.4)Description of the procurement:

Office supplies as well as printing and copying paper

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 28 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU administrative appropriations
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Supply of printing paper

Lot No: 2
II.2.2)Additional CPV code(s)
30197630
II.2.3)Place of performance
NUTS code: BE
NUTS code: IT
NUTS code: LU
Main site or place of performance:

BE, LU, IT

II.2.4)Description of the procurement:

Supply of printing paper

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 600 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU administrative appropriations
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

— the tenderer must enclose with his tender all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex I 'Checklist of documents to be completed and provided' to the tender specifications.

— the tenderer must in particular enclose a duly signed and dated solemn declaration stating that it is not in any of the situations which would exclude it from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.cfm

NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signing of the contract.

NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The tenderer must provide:

— a copy of the financial statements (balance sheets and profit and loss accounts) for the last three financial periods, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide these, it must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must provide another document as proof of its financial and economic capacity, such as the appropriate guarantee from a third party (e.g. the parent company), statements from auditors, professional accountants or equivalent,

— statement as to specific annual turnover during the past 3 financial years related to this contract.

Minimum level(s) of standards possibly required:

To be selected, the tenderer must provide proof of an average annual turnover for the past 3 financial years of:

lot 1: 5 600 000 EUR;

lot 2: 340 000 EUR.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

— the tenderer must provide proof of the performance of three contracts, each with a minimum value of EUR 250 000 (for lot 1) and EUR 50 000 (for lot 2), in direct relation with the purpose of the contract, and which have been carried out over the past 3 years, with their amount, duration, start date and full contact details (contact name, address, telephone number, e-mail address) of their public or private recipients. This list must be accompanied by certificates of good performance from each beneficiary,

— The tenderer must provide for both lots an ISO 9001 certification or, failing that, a quality assurance manual for the entity with at least the following information: field and scope of application of the quality system; presentation of the company, activities, products, customers; documented statement from management on quality policy conducted, organisation chart of the entity’s staff structure, description of the processes and their interaction, and the procedures implemented.

Minimum level(s) of standards possibly required:

To be selected, the tenderer must prove, for each of the three contracts, a minimum value of:

lot 1: 250 000 EUR;

lot 2: 50 000 EUR.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/02/2018
Local time: 17:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 08/03/2018
Local time: 10:00
Place:

Office pour les Infrastructures et la Logistique — Bruxelles (OIB), Bâtiment CSM1, Cours Saint-Michel 23 (entrée côté Rue Père de Deken) — 1040 Bruxelles, Belgium.

Information about authorised persons and opening procedure:

One duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented).

Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months after the award.

VI.2)Information about electronic workflows
VI.3)Additional information:

The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3157 Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held liable should tenderers not be aware of any additional information on this invitation to tender given on this website.

The website will be updated regularly and it is the responsibility of tenderers to check for any updates and modifications during the tendering period;

2) delivery of samples for lot 2: all tenders must be accompanied by samples of the 5 basic items as described in point 3.3.1.1 of the administrative clauses (Annex II), no later than the deadline for submission of tenders;

3) Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance;

4) Executive agencies may be included in the contract as contracting authorities (within a limit of 10 % of the total contract value and for all the executive agencies taken together) if, at the time of publication of this invitation to tender, they were not yet officially set up or in the process of being set up and, consequently, no formal designation could be specified in the invitation to tender documents;

5) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link:

http://ec.europa.eu/oib/procurement_fr.cfm

6) this contract is the subject of a joint procedure in which 37 other Institutions and Agencies take part as contracting authorities (see invitation to tender of the call for tenders).

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GeneralCourt.registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
22/12/2017