Services - 4355-2015

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07/01/2015    S4    Services - Contract notice - Restricted procedure 

United Kingdom-Northallerton: Architectural, construction, engineering and inspection services

2015/S 004-004355

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: North Yorkshire County Council
Postal address: NYCC/CSD — ICT, NYCC / Brierley Building, County Hall
Town: Northallerton
Postal code: DL7 8AD
Country: United Kingdom
For the attention of: Mr Matthew Hoyle
E-mail: matthew.hoyle@northyorks.gov.uk
Telephone: +44 1609532863

Internet address(es):

General address of the contracting authority: www.northyorks.gov.uk

Address of the buyer profile: www.yortender.co.uk

Further information can be obtained from:
Official name: See VI.3) additional information

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: See VI.3) additional information

Tenders or requests to participate must be sent to:
Official name: See VI.3) additional information

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Engineering and Property Services Consultancy Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: County of North Yorkshire.

NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 25 560 000 and 42 600 000 GBP
II.1.5)Short description of the contract or purchase(s)
North Yorkshire County Council (NYCC) having reviewed its future needs for professional consultancy services has committed to implementing new arrangements in 2016.
The Framework Agreement will be divided into three Lots, with a single supplier appointed for each. The Framework will be for a duration of four years. Bidders may submit an offer for more than 1 Lot.
The 3 Lots are:
— Lot 1 Estate Management Consultancy,
— Lot 2 Projects Consultancy,
— Lot 3 Highways and Engineering Design Consultancy.
Other public sector bodies within the North Yorkshire area, authorities adjoining the North Yorkshire county boundary and the wider Yorkshire and Humber region will be able to access this contracting arrangement, as listed in section VI.3.
Such access would be subject to approval of North Yorkshire County Council and would be subject to the terms of the project specific Access Agreements.
II.1.6)Common procurement vocabulary (CPV)

71000000, 63000000, 70000000, 79000000, 90000000, 50230000, 63712200, 63712710, 70120000, 70123000, 70123200, 70300000, 70330000, 71200000, 71210000, 71220000, 71240000, 71241000, 71242000, 71244000, 71245000, 71247000, 71248000, 71250000, 71251000, 71300000, 71310000, 71311000, 71311100, 71311210, 71311200, 71312000, 71311220, 71311300, 71313000, 71313400, 71313430, 71313440, 71313450, 71320000, 71322000, 71322100, 71322300, 71322500, 71324000, 71325000, 71327000, 71328000, 71330000, 71332000, 71333000, 71334000, 71335000, 71336000, 71340000, 71350000, 71351000, 71351100, 71351200, 71351500, 71351810, 71351811, 71351910, 71351913, 71351914, 71353000, 71355000, 71356000, 71356100, 71356200, 71356300, 71356400, 71400000, 71510000, 71520000, 71521000, 71530000, 71540000, 71541000, 71621000, 71630000, 71631400, 71631450, 71631480, 71632200, 71800000, 71900000, 79342400, 79342410, 79957000, 90712000, 90712100, 90713000, 90715220, 90715230, 70320000, 70332000, 71315000, 79415200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Estate Management Consultancy
1)Short description
Estate Management Consultancy:
The scope of this Lot is professional estate management activity throughout the property life-cycle.
The intention is to focus the service of the Estate Management Consultant on the areas in which its professional expertise and negotiation and valuation skills can be used most cost-effectively.
2)Common procurement vocabulary (CPV)

70000000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 1 560 000 and 2 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Projects Consultancy
1)Short description
Projects Consultancy:
This Lot covers the delivery of capital projects including more complicated planned maintenance schemes.
2)Common procurement vocabulary (CPV)

71000000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 12 000 000 and 20 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Highways and Engineering Design Consultancy
1)Short description
Highways and Engineering Design Consultancy:
The requirement of the Highways and Engineering Design Consultant is the provision of technical support and the provision of professional and specialist engineering advice and guidance across a wide spectrum including: highways, bridges and structures, waste, planning, archaeology and other similar disciplines.
2)Common procurement vocabulary (CPV)

71000000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 12 000 000 and 20 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Refer to PQQ Documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Refer to PQQ Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Refer to PQQ Documentation.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Refer to PQQ Documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Refer to PQQ Documentation.
Minimum level(s) of standards possibly required: Refer to PQQ Documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Refer to PQQ Documentation.
Minimum level(s) of standards possibly required:
Refer to PQQ Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 18
Objective criteria for choosing the limited number of candidates: 6 suppliers per lot will be taken through to the ITT stage subject to that number of companies achieving the minimum requirements set out in the PQQ. Further details will be set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
9QXL-RDEH8T
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 6.2.2015 - 09:00
IV.3.4)Time limit for receipt of tenders or requests to participate
13.2.2015 - 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Access to all documentation via YORtender.
a List of all public bodies with access to this agreement:

Richmondshire District Council http://www.richmondshire.gov.uk/

Hambleton District Council http://www.hambleton.gov.uk/

Scarborough Borough Council http://www.scarborough.gov.uk/

Ryedale District Council http://www.ryedale.gov.uk/

Craven District Council http://www.cravendc.gov.uk/

Selby District Council http://www.selby.gov.uk/home.asp

North York Moors National Park http://www.northyorkmoors.org.uk/

Yorkshire Dales National Park http://www.yorkshiredales.org.uk/

Durham County Council http://www.durham.gov.uk/

Lancashire County Council http://www.lancashire.gov.uk/

Bradford Metropolitan District Council https://www.bradford.gov.uk/

Leeds City Council http://www.leeds.gov.uk/

Wakefield Council http://www.wakefield.gov.uk/

Doncaster Metropolitan District Council http://www.doncaster.gov.uk

City of York http://www.york.gov.uk/

Middlesbrough Council http://www.middlesbrough.gov.uk/

Stockton-on-Tees Borough Council http://www.stockton.gov.uk/

Darlington Borough Council http://www.darlington.gov.uk/

Calderdale Borough Council http://www.calderdale.gov.uk/

Kirklees Council http://www.kirklees.gov.uk/

Barnsley Council https://www.barnsley.gov.uk/

Sheffield City Council https://www.sheffield.gov.uk/

Harrogate Borough Council https://www.harrogate.gov.uk/

Redcar & Cleveland Borough Council

http://www.redcar-cleveland.gov.uk/

Fire and Rescue Services (including Scotland, Wales and Northern Ireland) http://www.fireservice.co.uk/information/ukfrs

Police Forces in the United Kingdom

http://www.police.uk/

NHS Bodies England including Acute Trusts, Ambulance Trusts, Primary Care trusts, Care Trusts, NHS Hospital Trusts, Foundation Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, NHS Trusts, including Ambulance Trusts. http://www.dh.gov.uk/en/Aboutus/OrganisationsthatworkwithDH/Armslengthbodies/Categorisationofarmslengthbodies/index.htm http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx http://www.general-practitioners-uk.co.uk/

— All Academies within the North Yorkshire County Council boundary. This currently includes:
Harrogate Grammar School;
Skipton Girls School;
Norton College;
South Craven School;
Rossett School;
St Aidans CE High School;
Great Smeaton Primary;
Ripon College;
Harrogate High School;
Woodlands School;
Harrogate PRS;
Hinderwell Primary;
Aireville (The Skipton Academy);
Roseberry Primary.
As schools can choose to convert to Academy status at any point in time, the list of Academies may increase however the school is likely to currently be an LA maintained school.
— Any new schools built during the lifetime of the contract which would automatically have Academy status and therefore not be LA maintained.
— Any free schools created within the North Yorkshire County Council boundary.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: North Yorkshire, County Council
Postal address: Legal Services, County Hall
Town: Northallerton
Postal code: DL7 8AD
Country: United Kingdom

Body responsible for mediation procedures

Official name: North Yorkshire County Council
Postal address: Legal Services County Hall Northallerton DL7 8AD
Town: Northallerton
Postal code: DL7 8AD
Country: United Kingdom

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: North Yorkshire County Council shall in accordance with the Public Contracts (Amendment) Regulations 2009, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable. The information will include:
a) the criteria for the award of the contract;
b) the reasons for the decision;
c) the name of the economic operator to be awarded;
d) a precise statement when the standstill period is expected to end.
Should additional information be required, please contact the person cited in paragraph 1.1 of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2006 (SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: North Yorkshire County Council
Postal address: Legal Services, County Hall
Town: Northallerton
Postal code: DL7 8AD
Country: United Kingdom

VI.5)Date of dispatch of this notice:
2.1.2015