Services - 5114-2019

07/01/2019    S4    Services - Contract notice - Competitive procedure with negotiation 

United Kingdom-Coventry: Transport systems consultancy services

2019/S 004-005114

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: University of Warwick
Postal address: Gibbet Hill Road
Town: Coventry
NUTS code: UKG33 Coventry
Postal code: CV4 7AL
Country: United Kingdom
Contact person:
Telephone: +44 2476151049

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Coventry Very Light Rail Track Design, Research and Development Services

II.1.2)Main CPV code
71311200 Transport systems consultancy services
II.1.3)Type of contract
II.1.4)Short description:

The Coventry VLR (Very Light Rail) project is a major infrastructure programme to develop a novel, low-cost, low-carbon rail-based public transport system for operation within the city of Coventry. The programme is a collaboration between WMG (University of Warwick), Coventry City Council (CCC) and Transport for West Midlands (TfWM). The overall programme is conceived to deliver an affordable rail based system, capable of on-and off-street running, which is welcomed by the general public, and uses low-carbon light-weight self-propelled vehicles that are emissions free at the point of use.

This procurement process is to appoint a supplier to provide research and development services of concept design and validation for a novel low cost track form for the Coventry Very Light Rail project.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
71311230 Railway engineering services
II.2.3)Place of performance
NUTS code: UKG33 Coventry
Main site or place of performance:

University of Warwick

II.2.4)Description of the procurement:

The delivery of a detailed, tested and verified design specification for an innovative track form, which needs to deliver a significant step-change reduction in light-rail installation costs. The primary aim is the design of a novel trackform that will enable the low-cost strategy of the Coventry VLR to be delivered. This will be followed by detailed design which would be partly verified though the construction and testing of track form demonstrator sections. This procurement process is to appoint a supplier to provide the core services of concept and detailed design of this track form, as well as component-level validation achieved through component manufacture and testing of the proposed track form.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 21
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

As detailed in the Pre Qualification documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 179-405663
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/02/2019
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

IV.2.1) Previous publication concerning this procedure

The PIN referenced in this section was for information only and not a call for competition.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Pauline Mealing
Postal address: University of Warwick, Gibbet Hill Road
Town: Coventry
Postal code: CV4 7AL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: