Supplies - 9432-2016

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This notice has been cancelled by:  79395-2016
13/01/2016    S8

United Kingdom-Wakefield: Envelopes

2016/S 008-009432

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: YPO
Postal address: 41 Industrial Park
Town: Wakefield
Postal code: WF2 0XE
Country: United Kingdom
Contact person: Contracts
For the attention of: John Goldthopre
E-mail: contracts@ypo.co.uk
Telephone: +44 1924885919

Internet address(es):

General address of the contracting authority: http://www.ypo.co.uk/

Address of the buyer profile: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm

Electronic access to information: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm

Electronic submission of tenders and requests to participate: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm

Further information can be obtained from:
Official name: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm
Country: United Kingdom

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm
Country: United Kingdom

Tenders or requests to participate must be sent to:
Official name: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm
Country: United Kingdom

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
YPO — 000702 Envelopes.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

NUTS code UKE43 Calderdale

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 1 200 000 GBP
II.1.5)Short description of the contract or purchase(s)
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Envelopes for use mainly in the education market. The framework is designed to meet the needs of YPO by establishing an agreement for providers primarily to deliver stock into YPO's distribution centre in Wakefield, West Yorkshire.
II.1.6)Common procurement vocabulary (CPV)

30199230 Envelopes, 30199200 Envelopes, letter cards and plain postcards, 30199710 Printed envelopes, 30199711 Printed window envelopes

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 1 000 000 and 1 200 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Starting 1.10.2016. Completion 30.9.2020

Information about lots

Lot No: 1 Lot title: Lot 1 Standard Envelopes (Pocket and Wallet)
1)Short description
Lot 1 — Standard Envelopes (Pocket and Wallet) Family 1 — White DL Family 2 — White C6 Family 3 — White C5 Family 4 — White C4 Family 5 — Manilla DL Family 6 — Manilla C5 and C6 Family 7 — Manilla C4 Family 8 — Manilla Bespoke sizes.
2)Common procurement vocabulary (CPV)

30199230 Envelopes, 30199200 Envelopes, letter cards and plain postcards, 30199710 Printed envelopes, 30199711 Printed window envelopes

3)Quantity or scope
Estimated value excluding VAT:
Range: between 1 000 000 and 1 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 Specialist Envelopes
1)Short description
Awarded on a line by line basis. There are 3 families within the lot to be awarded by MEAT. Family 1 — Internal Mail, Board Backed, Pocket and Gusset Envelopes Family 2 — Air Padded Envelopes Family 3 — Metallic and coloured Envelopes.
2)Common procurement vocabulary (CPV)

30199230 Envelopes, 30199200 Envelopes, letter cards and plain postcards, 30199710 Printed envelopes, 30199711 Printed window envelopes

3)Quantity or scope
Estimated value excluding VAT:
Range: between 1 000 000 and 1 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 Premium Range
1)Short description
Lot 3 — Premium Range Direct award for this Lot.
2)Common procurement vocabulary (CPV)

30199230 Envelopes, 30199200 Envelopes, letter cards and plain postcards, 30199710 Printed envelopes, 30199711 Printed window envelopes

3)Quantity or scope
Estimated value excluding VAT:
Range: between 1 000 000 and 1 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Providers to YPO must be in a sound financial position. YPO will carry out financial checks on potential providers as detailed within the Selection Criteria area of the tender. A parent company and/or other guarantees of performance and financial standing may be required if considered appropriate in the form of a guarantee or a performance bond.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
All sums due to be in cleared funds by 30 days following the date of invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations; (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;(c) has been convicted by a judgment which has the force of res judicator in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate; (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information; (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA; (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively; (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities; (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to the Tender Documentation / Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Tender Documentation / Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.
Minimum level(s) of standards possibly required:
Please refer to the Tender Documentation / Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. 1 and 2 Cost. Weighting 60

2. 3 Quality. Weighting 35

3. 1 and 2 Quality. Weighting 20

4. 3 Delivery. Weighting 10

5. 1 and 2 Delivery. Weighting 10

6. 3 Sustainability. Weighting 10

7. 1 and 2 Sustainability. Weighting 10

8. 3 Cost. Weighting 45

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
000702
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
22.2.2016 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
11.1.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3,5 years from commencement of contract.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

For more information please email the contacts stated above. To see the documentation, please go online to https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_supplier_registration_wizard_introduction?openform and ‘Register as a Supplier’. 1. Click on the appropriate tender under ‘Latest Opportunities' 2. Click the “Register Interest” button which is located under the “Main Contract Detail” 3. Click on “ok' 4. Return back to the home page and select the ‘My Opportunities’ link, located on the right hand side of your home page. 5. Select the link to the tender 6. Select ‘view stage detail’ and download the documents. For ”online question’ tenders, use the response wizard to start answering questions online.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: YPO will incorporate a standstill period at the point information on the award of the contract is standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
11.1.2016