Services - 9569-2019

09/01/2019    S6    - - Services - Contract notice - Open procedure 

United Kingdom-Cardiff: Building-cleaning services

2019/S 006-009569

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
United Kingdom
Telephone: +44 2920879648
E-mail: Buyline@cardiff.ac.uk
NUTS code: UKL

Internet address(es):

Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Cleaning Services Site 1 (Lot 1), Site 3 (Lot 2)

Reference number: CU253/JP1218
II.1.2)Main CPV code
90911200
II.1.3)Type of contract
Services
II.1.4)Short description:

The aim of the procurement process is to establish a cleaning services contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into 2 lots:

Lot 1: Site 1 (Buildings: Queens Buildings, Trevithick);

Lot 2: Site 3 (Buildings: Main Building; Sir Martin Evans Building (inc. Security Control Centre); DEVAR building; Deri House; Maths and Education building; Fitness and Conditioning Centre; Studio 49; Park Place Houses; Museum Place houses).

II.1.5)Estimated total value
Value excluding VAT: 15 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
II.2)Description
II.2.1)Title:

Site 1

Lot No: 1
II.2.2)Additional CPV code(s)
90911200
II.2.3)Place of performance
NUTS code: UKL22
II.2.4)Description of the procurement:

The aim of the procurement process is to establish a cleaning services contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into 2 lots:

Lot 1: Site 1 (Buildings: Queens Buildings, Trevithick)

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

4 x 12 month extension options.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Site 3

Lot No: 2
II.2.2)Additional CPV code(s)
90911200
II.2.3)Place of performance
NUTS code: UKL22
II.2.4)Description of the procurement:

The aim of the procurement process is to establish a cleaning services contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into 2 lots:

Lot 2: Site 3 (Buildings: Main Building; Sir Martin Evans Building (inc. Security Control Centre); DEVAR building; Deri House; Maths and Education building; Fitness and Conditioning Centre; Studio 49; Park Place Houses; Museum Place houses).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

4 x 12 months extension options.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As stated in the Invitation to Tender (ITT) documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
Accelerated procedure
Justification:

The withdrawal of one of the incumbent contractors (notice given under contract) and due to the large nature of the sites, the University is unable to try and find temporary cover. Therefore normal time limits are rendered impracticable. PCR 2015 Reg 27 (5).

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/01/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 06/02/2019
Local time: 12:00
Place:

Cardiff University

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2025

VI.2)Information about electronic workflows
VI.3)Additional information:

All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.

The University reserves the right to award the contract in whole or in part.

The University reserves the right to annul the tendering process and not award any contract.

All documents to be priced in GBP and all payments made in GBP.

All documents to be priced in GBP excluding VAT.

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=88181.

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

As stated in the ITT documents

(WA Ref:88181).

VI.4)Procedures for review
VI.4.1)Review body
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
United Kingdom
Telephone: +44 2920879648

Internet address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/01/2019