Services - 11656-2016

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14/01/2016    S9

United Kingdom-Liverpool: Legal services

2016/S 009-011656

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: 9th Floor, The Capital, Old Hall Street
Town: Liverpool
Postal code: L3 9PP
Country: United Kingdom
For the attention of: Stephen Simpson
E-mail: stephen.simpson@crowncommercial.gov.uk
Telephone: +44 1516722224

Internet address(es):

General address of the contracting authority: http://ccs.cabinetoffice.gov.uk

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Other: public procurement
I.4)Contract award on behalf of other contracting authorities

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
EDisclosure Services.
II.2)Type of contract and place of delivery or of performance
Service category No 21: Legal services
United Kingdom.

NUTS code UK UNITED KINGDOM

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Crown Commercial Service has a requirement to deliver a compliant, effective and efficient procurement vehicle to enable UK central Government and Wider Public Sector contracting bodies to access eDisclosure and associated services. The Services required are based upon the Electronic Discovery Reference Model (EDRM) and requirements of Part 31 of the Civil Procedure Rules (CPR).
The procurement vehicle will take the form of a multi Lot structure:
Lot 1: Will encompass exercises with respect to small volumes of data not protectively marked beyond ‘Official’. Services will be limited to processing, review, production and opponent's disclosures (processing and review).
Lot 2: Will encompass the provision of a full ‘end to end’ EDRM service, including project management and advice, where the data is not protectively marked beyond ‘Official’.
Lot 3: Will encompass individual work-stream packages where suppliers will be appointed to individual sub-lots for each of the EDRM stages, including project management and advice. Data will not be protectively marked beyond ‘Official’.
Lot 4: Will encompass the provision of a full ‘end to end’ EDRM service, including project management and advice, where the data is protectively marked at ‘Official’ and/or Secret.
We envisage the procurement vehicle will be a multi supplier award, with an anticipated award date in May 2016.
Suitable suppliers are defined as those having the capacity and capability to provide all or at least one of the services detailed in this section (ll.3)).
Suitable suppliers should e-mail edisclosure@crowncommercial.gov.uk stating ‘eDisclosure PIN’ in the subject box, and provide the following information:
1. Organisation name
2. Contact name
3. Contact phone number
4. Contact e-mail address
5. Contact address
6. Organisation website link.
Estimated cost excluding VAT:
Range: between 5 000 000 and 12 000 000 GBP

Lots

This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

79100000 Legal services, 79140000 Legal advisory and information services

II.6)Scheduled date for start of award procedures
1.6.2016
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Information about lots

Title attributed to the contract by the contracting authority: Lot No: 1 Lot title: EDisclosure Services
1)Short description:
Processing of individual exercises / work packages of small volumes, likely to be no more than 5Gb of electronic data and 1 750 pages of hard copy. Services will be limited to processing, review, production and opponent's disclosures (processing and review), not protectively marked beyond ‘Official’.
2)Common procurement vocabulary (CPV)

79100000 Legal services, 79140000 Legal advisory and information services

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP
5)Additional information about lots:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Title attributed to the contract by the contracting authority: Lot No: 2 Lot title: EDisclosure Services
1)Short description:
Provision of an ‘End to End’ service where the data is not protectively marked beyond ‘Official’. Services will encompass a full end-to-end EDRM service including project management and advice.
2)Common procurement vocabulary (CPV)

79100000 Legal services, 79140000 Legal advisory and information services

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 2 000 000 and 5 000 000 GBP
5)Additional information about lots:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Title attributed to the contract by the contracting authority: Lot No: 3 Lot title: EDisclosure Services
1)Short description:
Provision of individual services in support of individual EDRM work packages. Suppliers will be appointed to 1 or more of the individual sub-Lots for each of the EDRM stages, (as illustrated below) including project management and advice; data will not be protectively marked beyond ‘Official’.
Sub-Lots:
a) Project Management and Advice
b) Data Preservation and Collection
c) Document Processing
d) Document Review
e) Document Extraction and Production
f) Electronic Presentation at Trial.
2)Common procurement vocabulary (CPV)

79100000 Legal services, 79140000 Legal advisory and information services

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP
5)Additional information about lots:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Title attributed to the contract by the contracting authority: Lot No: 4 Lot title: EDisclosure Services
1)Short description:
Provision of services where the data is protectively marked at ‘Official’ and / or ‘Secret’. Services will encompass a full end-to-end EDRM service including project management and advice.
2)Common procurement vocabulary (CPV)

79100000 Legal services, 79140000 Legal advisory and information services

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 1 000 000 and 3 000 000 GBP
5)Additional information about lots:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
Crown Commercial Service recognises the importance of working with the supplier sector to ensure the scope of the procurement vehicle reflects market trends, technological advances and practices to ensure that the result is fit for purpose for the UK public sector.

Therefore, potential providers are encouraged to review the information contained in this Prior Indicative Notice and express their interest in the subsequent Invitation to Tender by e-mailing: edisclosure@crowncommercial.gov.uk

VI.3)Information on general regulatory framework
Relevant governmental Internet sites where information can be obtained

Tax legislation http://www.hmrc.gov.uk/thelibrary/legislation.htm

Official name: Stephen Simpson
Postal address: Crown Commercial Service, 9th Floor, The Capital, Old Hall Street
Town: Liverpool
Postal code: L3 9PP
Country: United Kingdom
Contact person: As Above, eDisclosure Services
E-mail: Stephen.simpson@crowncommercial.gov.uk
Telephone: +44 3450103503

Environmental protection legislation http://www.legislation.gov.uk/ukpga/1990/43/contents6

Employment protection and working conditions http://www.direct.gov.uk/en/Employment/Employees/index.htm

VI.4)Date of dispatch of this notice:
12.1.2016