Services - 12492-2016

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15/01/2016    S10    European Investment Bank - Services - Contract notice - Open procedure 

Luxembourg-Luxembourg: EIB - PSC-1283 External assistance for administrative tasks

2016/S 010-012492

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Investment Bank
Postal address: 98–100, boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2950
Country: Luxembourg
For the attention of: Mr Pedro Soares Carneiro, Procurement and Purchasing Division, reference: PSC-1283
E-mail: CS-Procurement@eib.org
Telephone: +352 43791

Internet address(es):

General address of the contracting authority: http://www.eib.org

Address of the buyer profile: http://www.eib.org/about/procurement/calls/psc-1283.htm

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1256

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
PSC-1283 External assistance for administrative tasks.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 9: Accounting, auditing and bookkeeping services

NUTS code LU00

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
With the view of streamlining the daily activity of the Administrative Expenses Unit, the EIB intends to procure external assistance in carrying out a wide range of accounting and administrative services/tasks.
II.1.6)Common procurement vocabulary (CPV)

79211000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If a tenderer intends to tender with a partner and has already set up a consortium or similar entity to that end, this should be stated in the tender, together with any other relevant information in this connection. If a tenderer intends to submit a joint offer, he should be aware that, if awarded a contract, the Bank may require him to give a formal status to the proposed association before the contract is signed. This can take the form of:
— an entity with legal personality recognised by a Member State, or
— an entity without legal personality but offering sufficient protection of the Bank's contractual interests (depending on the Member State concerned, this may be, for example, a consortium or a temporary association), or
— the signature by all the tenderers in the consortium of a ‘power of attorney’, which provides for a form of cooperation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenderer (sole tenderer or lead contractor) and any subcontractors whose intended share in the contract is equal to or above 20 % shall provide the declaration in Annex 5a of the general administrative and submission clauses (declaration regarding the exclusion criteria and absence of conflict of interest).
All tenderers should provide the declaration in Annex 5a of the general administrative and submission clauses (declaration regarding the exclusion criteria and the absence of conflict of interest), duly signed and dated by an authorised representative, stating that they are not in one of the situations listed in Annex 5a of the general administrative and submission clauses.
The declaration shall also be provided by subcontractors whose intended share of the contract is equal to or above 20 %.
The successful tenderer shall provide the documents mentioned as supporting evidence in Annex 5a of the general administrative and submission clauses before signature of the contract and within the deadline specified by the Bank.
This requirement applies to all members of a group of economic operators (or consortium) and to subcontractors whose intended share in the contract is equal to or above 20 %.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: 1. Requirement: tenderers are required to reach a 500 000 EUR annual turnover (not net income or profit) threshold over each of the last 3 financial years for which final audited figures are available. In the case of joint offers, this requirement applies to the group's consolidated turnover.
Proof documents:
A completed economic and financial capacity overview form (Appendix 1) consisting of an extract of the concerned legal entities' approved annual accounts (balance sheet, profit and loss account, notes on the accounts and auditors' remarks, when applicable), as approved by the general assembly of the company and, where applicable, audited and/or published. These documents must be signed by the authorised representative of the tenderer. In the case of a joint offer, the extracts from annual accounts requested as part of the economic and financial capacity overview form (Appendix 1) should be provided for each member of the consortium.
2. Requirement: tenderers are required to demonstrate that they are not dependent on a few main clients.
Proof documents:
A statement that no client represents more than 50 % of annual turnover over each of the last 3 financial years for which final audited figures are available. In the case of joint offers, the consortium should provide a statement that no client represents more than 50 % of the group's consolidated turnover. The statement is considered as given by signing of the economic and financial capacity overview form (Appendix 1).
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
1. Requirement: tenderers must have at least 15 employees, as well as sufficient professional capacities to enable them to perform the contract in compliance with the contractual provisions, taking into account its value and scale. A minimum of 5 years of experience in the sector of accounting and administrative services is required.
Proof documents:
1) a concise presentation of the tenderer's company (size, principle markets served, products and services, years of experience, number of staff employed, geographical locations, etc.) — maximum 3 pages;
2) at least 2 relevant and verifiable references of assignments carried out within the last 2 years. Tenderers should use the project reference form provided in Appendix 2 and fill in the template item by item for each reference assignment.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PSC-1283.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
26.2.2016 - 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English. French.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 43031
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the plaintiff being notified or, failing this, of the day on which it came to his knowledge.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
5.1.2016