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Services - 35021-2018

25/01/2018    S17

United Kingdom-Newcastle upon Tyne: Maintenance of data network equipment

2018/S 017-035021

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: North East Procurement Organisation (Central Purchasing Body)
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE1 3AF
Country: United Kingdom
Contact person: Michelle Armstrong
E-mail: michelle.armstrong@nepo.org
Telephone: +44 1912613918
Internet address(es):
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.1)Name and addresses
Official name: Darlington Borough Council (Framework Contract Participant)
Postal address: Town Hall, Feethams
Town: Darlington
NUTS code: UK UNITED KINGDOM
Postal code: DL1 5QT
Country: United Kingdom
E-mail: customerservices@darlington.gov.uk
Internet address(es):
Main address: www.darlington.gov.uk
I.1)Name and addresses
Official name: Durham County Council (Framework Contract Participant)
Postal address: County Hall
Town: Durham
NUTS code: UK UNITED KINGDOM
Postal code: DH1 5UL
Country: United Kingdom
E-mail: help@durham.gov.uk
Internet address(es):
Main address: www.durham.gov.uk
I.1)Name and addresses
Official name: Gateshead Metropolitan Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Regent Street
Town: Gateshead
NUTS code: UK UNITED KINGDOM
Postal code: NE8 1HH
Country: United Kingdom
E-mail: customerservice@gateshead.gov.uk
Internet address(es):
Main address: www.gateshead.gov.uk
I.1)Name and addresses
Official name: Hartlepool Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Victpria Road
Town: Hartlepool
NUTS code: UK UNITED KINGDOM
Postal code: RS24 8AY
Country: United Kingdom
E-mail: customer.service@hartepool.gov.uk
Internet address(es):
Main address: www.hart;epool.gov.uk
I.1)Name and addresses
Official name: Middlesbrough Borough Council (Framework Contract Participant)
Postal address: Civic Centre, Albert Road
Town: Middlesbrough
NUTS code: UK UNITED KINGDOM
Postal code: TS1 9FX
Country: United Kingdom
E-mail: contactcentre@middlesbrough.gov.uk
Internet address(es):
Main address: www.middlesbrough.gov.uk
I.1)Name and addresses
Official name: North Tyneside Council (Framework Contract Participant)
Postal address: Quadrant, Silverlink North
Town: North Tyneside
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE27 0BY
Country: United Kingdom
E-mail: contactus@northtyneside.gov.uk
Internet address(es):
Main address: www.northtyneside.gov.uk
I.1)Name and addresses
Official name: Redcar & Cleveland Borough Council (Framework Contract Participant)
Postal address: Redcar & Cleveland House, Kirkleatham Street
Town: Redcar
NUTS code: UK UNITED KINGDOM
Postal code: TS10 1RT
Country: United Kingdom
E-mail: contactus@redcar-cleveland.gov.uk
Internet address(es):
Main address: www.redcar-cleveland.gov.uk
I.1)Name and addresses
Official name: South Tyneside Council (Framework Contract Participant)
Postal address: Hawthorne House, Viking Business Park
Town: Jarrow
NUTS code: UK UNITED KINGDOM
Postal code: NE32 3DP
Country: United Kingdom
E-mail: customerhelp@southtyneside.gov.uk
Internet address(es):
Main address: www.southtyneside.gov.uk
I.1)Name and addresses
Official name: Stockton-On-Tees Borough Council (Framework Contract Participant)
Postal address: Municipal Buildings
Town: Stockton
NUTS code: UK UNITED KINGDOM
Postal code: TS18 1LD
Country: United Kingdom
E-mail: customer.comments@stockton.gov.uk
Internet address(es):
Main address: www.stockton.gov.uk
I.1)Name and addresses
Official name: Sunderland City Council (Framework Contract Participant)
Postal address: Civic Centre, Burdon Road
Town: Sunderland
NUTS code: UK UNITED KINGDOM
Postal code: SR2 7DN
Country: United Kingdom
E-mail: enquiries@sunderland.gov.uk
Internet address(es):
Main address: www.sunderland.gov.uk
I.1)Name and addresses
Official name: Northumberland County Council (Also acting for Newcastle City Council)
Postal address: County Hall
Town: Morpeth
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE61 2EF
Country: United Kingdom
E-mail: michelle.armstrong@nepo.org
Internet address(es):
Main address: www.northumberland.gov.uk
I.2)Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: www.nepo.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.nepo.org
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NEPO217 Framework Contract For the Provision of Winter Bureau and Road Weather Outstation Maintenance Services

Reference number: NEPO217
II.1.2)Main CPV code
50312310 Maintenance of data network equipment
II.1.3)Type of contract
Services
II.1.4)Short description:

The Association of the North East Councils Trading as North East Procurement Organisation (NEPO) is seeking tenders for the Framework for the Provision of Winter Bureau and Road Weather Outstation Maintenance Services.

The purpose of the solution is to provide:

— the operation and maintenance to a network of existing weather station equipment,

— the collection and management of data from each outstation, with remote monitoring of weather conditions, a maintained bureau service, with helpdesk which enables users to view, download and monitor data and information or identify any faults to outstations,

— a forecasting service in which weather forecasting information is developed and made available to Member Authorities via uploading it to the bureau system and forecasters system.

The solution also includes the provision of the replacement of existing weather station equipment, where there is a requirement to upgrade the equipment.

II.1.5)Estimated total value
Value excluding VAT: 1 400 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Award options:

Option A — Individual Supplier Lots:

Lot 1: Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment;

Lot 2: Road Weather Forecasting Services.

Option B — Joint Lot (Lead supplier or consortium bid):

Lot 3: Includes:

Lot 3 (A): Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment;

Lot 3 (B): Road Weather Forecasting Services.

II.2)Description
II.2.1)Title:

Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment

Lot No: 1
II.2.2)Additional CPV code(s)
38127000 Weather stations
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

The operation, maintenance and upgrade to existing weather station equipment. The remote collection and management of data from weather station equipment. A maintained bureau service, with a helpdesk which enables users to view, download and monitor data and information or to identify any fauts to equipment. Ongoing maintenance service.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Upon expiry of this framework, a renewal process will take place.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Tender submissions will be accepted for one or both of the award options:

Option A: Individual tenderer submission for Lot 1 or Lot 2; and/or

Option B: Joint submission (lead supplier of consortium bid).

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Road Weather Forecasting Services

Lot No: 2
II.2.2)Additional CPV code(s)
71351600 Weather-forecasting services
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

A Forecasting Service in which weather forecasting information is developed and made available to Member Authorities via uploading it to the bureau system.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Upon expiry of this framework, a renewal process will take place.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Tender submissions will be accepted for one or both of the award options:

Option A: Individual tenderer submission for Lot 1 or Lot 2; and/or

Option B: Joint submission (lead supplier or consortium bid).

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment and Road Weather Forecasting Services

Lot No: 3
II.2.2)Additional CPV code(s)
38127000 Weather stations
71351600 Weather-forecasting services
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
II.2.4)Description of the procurement:

This Lot allows tenderers to collaborate (1 as lead and 1 as subcontractor), to submit a tender for the requirements under both Lot 1 and Lot 2, which are all combined into Lot 3.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Upon expiry of this framework, a renewal process will take place.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Tender submissions will be accepted for one or both of the award options:

Option A: Individual tenderer submission for Lot 1 or Lot 2; and/or

Option B: Joint submission (lead supplier or consortium bid).

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Details are contained within procurement documents.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/03/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.7)Conditions for opening of tenders
Date: 01/03/2018
Local time: 14:00
Place:

Legal representatives from Gateshead Metropolitan Borough Council will be responsible for opening tender responses.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.

The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org

This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.

Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

https://education.gov.scot/ParentZone

http://hwb.wales.gov.uk/

https://www.education-ni.gov.uk/

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.dsdni.gov.uk/contact

https://www.dfpni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

https://www.ons.gov.uk/

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

http://www.nepo.org/associate-membership/permissable-users

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at: www.nepo.org

VI.4)Procedures for review
VI.4.1)Review body
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 1912613918
VI.4.2)Body responsible for mediation procedures
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 1912613918
VI.4.4)Service from which information about the review procedure may be obtained
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 1912613918
VI.5)Date of dispatch of this notice:
23/01/2018