Legal Basis:
Regulation (EU, Euratom) No 2018/1046
Section I: Contracting authority
I.1)Name and addressesOfficial name: European Commission, ENER - Energy, ENER.D.3 — Radiation protection and nuclear safety
Postal address: DG Energy, to the attention of ‘Tri central’, 2, rue Mercier
Town: Luxembourg
NUTS code:
LU LUXEMBOURGPostal code: L-2144
Country: Luxembourg
E-mail:
ENER-RADPROT@ec.europa.euInternet address(es): Main address:
https://ec.europa.eu/energy/ I.3)CommunicationAdditional information can be obtained from the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
ENER/D3/2021-105-2 Whole Body Counter Measurements for Committed Effective Dose Assessment of Exposed Workers
Reference number: ENER/LUX/2021/OP/0002
II.1.2)Main CPV code50410000 Repair and maintenance services of measuring, testing and checking apparatus
II.1.3)Type of contractServices
II.1.4)Short description:
About 170 staff members from different European Commission departments subject to individual monitoring provided by the contracting authority are occupationally exposed to ionising radiation in the course of their work. The employer shall arrange for precautions and radiation monitoring appropriate to the risks associated with the work involving external exposure to ionising radiation as well as doses due to potential intakes of radioactive substances. The contracting authority has established a system for systematic monitoring, recording and reporting of individual radiation exposures.The individual radiation monitoring comprises also the annual detection of possible internal exposure due to intakes of radioactive substances with the Whole-Body Counter (‘routine’ monitoring) as well as ad-hoc detection of possible intakes (‘special’ monitoring).Radiation measurements in vivo with subsequent assessment of doses due to intakes of radioactive substances are subject of this call for tender.
II.1.5)Estimated total valueValue excluding VAT: 156 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)50410000 Repair and maintenance services of measuring, testing and checking apparatus
II.2.3)Place of performanceNUTS code: LU LUXEMBOURG
II.2.4)Description of the procurement:
The monitoring program foresees in vivo radiation measurements once per year for each staff member classified as exposed worker. Majority of exposed workers serving as Euratom safeguards inspectors determine the importance of conducting annual ‘routine’ measurements: as the safeguards operations continue, inspectors being subject to radiation protection framework shall undergo all relevant tests and examinations without exception. Hence, the Whole Body Counter services contracted must be highly reliable in their continuous operation.
This call for tender invites laboratories approved for performance of whole body radiation measurements and for assessment of doses due to intakes of radioactive substances to submit relevant and detailed offers.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 156 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 13
This contract is subject to renewal: yes
Description of renewals:
The contract is renewed automatically three times, each time for 12 months of examinations described above, unless one of the parties receives formal notification to the contrary at least 3 months before the end of the ongoing duration. Renewal does not change or postpone any existing obligations.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
See internet address provided in section I.3).
II.2.14)Additional information
See internet address provided in section I.3).
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
See internet address provided in section I.3).
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
See internet address provided in section I.3).
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 05/03/2021
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 08/03/2021
Local time: 10:00
Place:
European Commission, Directorate-General for Energy, Euroforum Building, 1 rue Henri Schnadt, L-2530 Luxembourg.
Information about authorised persons and opening procedure:
See internet address provided in section I.3).
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.3)Additional information:
See internet address provided in section I.3).
VI.4)Procedures for review
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
See internet address provided in section I.3).
VI.5)Date of dispatch of this notice:18/01/2021