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Services - 38205-2014

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04/02/2014    S24

United Kingdom-Edinburgh: IT services: consulting, software development, Internet and support

2014/S 024-038205

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: The City of Edinburgh Council
Postal address: Waverley Court, 4 East Market Street
Town: Edinburgh
Postal code: EH8 8BG
Country: United Kingdom
For the attention of: Shane McKenna
Telephone: +44 1314693080

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Highlands and Islands Enterprise

Official name: Scottish Police Authority

Official name: Scottish Enterprise

Official name: Scottish Natural Heritage

Official name: Skills Development Scotland

Official name: Visit Scotland

Official name: Aberdeen City Council

Official name: Aberdeenshire Council

Official name: Argyll and Bute Council

Official name: City of Edinburgh Council

Official name: Clackmannanshire Council

Official name: Comhairle nan Eilean Siar

Official name: East Ayrshire Council

Official name: East Dunbartonshire Council

Official name: East Lothian Council

Official name: East Renfrewshire Council

Official name: Fife Council

Official name: Glasgow City Council

Official name: Highland Council

Official name: Midlothian Council

Official name: North Ayrshire Council

Official name: Scottish Borders Council

Official name: Shetland Islands Council

Official name: South Ayrshire Council

Official name: South Lanarkshire Council

Official name: West Dunbartonshire Council

Official name: West Lothian Council

Official name: Golden Jubilee Hospital (National Waiting Times Centre Board)

Official name: NHS 24

Official name: NHS Ayrshire and Arran

Official name: NHS Borders

Official name: NHS Dumfries and Galloway

Official name: NHS Education for Scotland

Official name: NHS Fife

Official name: NHS Forth Valley

Official name: NHS Grampian

Official name: NHS Greater Glasgow and Clyde

Official name: NHS Health Scotland

Official name: NHS Highland

Official name: NHS Lanarkshire

Official name: NHS Lothian

Official name: NHS Orkney

Official name: Healthcare Improvement Scotland

Official name: NHS Shetland

Official name: NHS Tayside

Official name: NHS Western Isles

Official name: Scottish Ambulance Service

Official name: The Common Services Agency for the Scottish Health Service

Official name: The State Hospital for Scotland

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
ICT Services and Transformation Procurement.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Edinburgh.

NUTS code UKM SCOTLAND

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The City of Edinburgh Council wishes to establish a new partnership with a service provider for the provision of all of its Information, Communication and Technology ("ICT") services in line with The City of Edinburgh Council and Scottish Local Government ICT and Digital Strategies.
 The City of Edinburgh Council's current ICT services are largely provided by 1 external supplier and the current contract is due to expire on 31.3.2016.
 The ICT services that are required include all ICT services required by The City of Edinburgh Council at present and all future ICT service requirements for the duration of the contract. It is anticipated that The City of Edinburgh Council shall procure its future requirements from the service provider meaning that the partnership to be established must be able to adjust to The City of Edinburgh Council's developing requirements over time. The City of Edinburgh Council wishes to procure a service provider that it can work with over the duration of the contract to develop innovative solutions to its requirements and that can offer financial savings.
 As such the nature of the partnership to be procured, the volume of services to be provided, the method by which those services are delivered and the specific type of services to be delivered may change over the lifetime of the contract. The service provider may also be required to participate in the transformation of the City of Edinburgh Council business and provide change management services in connection with the delivery of the ICT enabled services.
 The scope of ICT Services to be delivered includes all ICT services presently delivered, those contemplated to be delivered by 2016 and all future ICT requirements of the City of Edinburgh Council and the contracting authorities named in this Contract Notice.
 The City of Edinburgh Council is expressly looking for a solution to its ICT service provision which is sufficiently flexible and scalable so as to provide a long-term resolution that offer significant future-proofing.
 The service provider may also have the opportunity to provide ICT services to the other contracting authorities which are named in this Contract Notice.
 The ICT services concerned are for all of The City of Edinburgh Council's present and future ICT services and include, but are not limited, the examples of:
 — Desktops and devices
 — Wide Area Networks (WAN)
 — Local Area Network (LAN)
 — Platforms
 — Data network
 — Data centre
 — Change Configuration Release Management (CCRM)
 — Service design and transition
 — Service desk
 — Third party contract management
 — Applications
 — Security
 — Projects
 Sections I.2 and VI.3 and Annex A lists the contracting authorities that may wish to use the ICT Service Solution developed by the City of Edinburgh Council. For the avoidance of doubt the City of Edinburgh Council does not intend to purchase on behalf of those contracting authorities.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=292889

II.1.6)Common procurement vocabulary (CPV)

72000000 IT services: consulting, software development, Internet and support, 72100000 Hardware consultancy services, 72110000 Hardware selection consultancy services, 72120000 Hardware disaster-recovery consultancy services, 72130000 Computer-site planning consultancy services, 72140000 Computer hardware acceptance testing consultancy services, 72150000 Computer audit consultancy and hardware consultancy services, 72200000 Software programming and consultancy services, 72210000 Programming services of packaged software products, 72211000 Programming services of systems and user software, 80533000 Computer-user familiarisation and training services, 79000000 Business services: law, marketing, consulting, recruitment, printing and security, 79993100 Facilities management services, 79994000 Contract administration services, 79995000 Library management services, 79995100 Archiving services, 79995200 Cataloguing services, 79996000 Business organisation services, 79996100 Records management, 79997000 Business travel services, 79998000 Coaching services, 79999000 Scanning and invoicing services, 79999100 Scanning services, 75000000 Administration, defence and social security services, 73000000 Research and development services and related consultancy services, 71510000 Site-investigation services, 64000000 Postal and telecommunications services, 51612000 Installation services of information-processing equipment, 51620000 Installation services of office equipment, 22000000 Printed matter and related products, 30000000 Office and computing machinery, equipment and supplies except furniture and software packages, 30100000 Office machinery, equipment and supplies except computers, printers and furniture, 30110000 Word-processing machines, 30120000 Photocopying and offset printing equipment, 30124000 Parts and accessories of office machines, 30191000 Office equipment except furniture, 30200000 Computer equipment and supplies, 30236000 Miscellaneous computer equipment, 32000000 Radio, television, communication, telecommunication and related equipment, 32250000 Mobile telephones, 32260000 Data-transmission equipment, 32320000 Television and audio-visual equipment, 32400000 Networks, 32410000 Local area network, 32412000 Communications network, 32412100 Telecommunications network, 32430000 Wide area network, 32500000 Telecommunications equipment and supplies, 32510000 Wireless telecommunications system, 32520000 Telecommunications cable and equipment, 32550000 Telephone equipment, 32571000 Communications infrastructure, 32580000 Data equipment, 32581200 Fax equipment, 48200000 Networking, Internet and intranet software package, 48422000 Software package suites, 48510000 Communication software package, 48517000 IT software package, 48610000 Database systems, 48611000 Database software package, 48612000 Database-management system, 48620000 Operating systems, 48621000 Mainframe operating system software package, 48622000 Minicomputer operating system software package, 48800000 Information systems and servers, 48810000 Information systems, 48820000 Servers, 50000000 Repair and maintenance services, 50312000 Maintenance and repair of computer equipment, 50312610 Maintenance of information technology equipment, 50312620 Repair of information technology equipment, 50313000 Maintenance and repair of reprographic machinery, 50332000 Telecommunications-infrastructure maintenance services, 50334100 Repair and maintenance services of line telephony equipment, 50342000 Repair and maintenance services of audio equipment, 51000000 Installation services (except software), 51500000 Installation services of machinery and equipment, 51600000 Installation services of computers and office equipment, 51610000 Installation services of computers and information-processing equipment, 51611000 Installation services of computers

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The scope of ICT Services to be delivered includes all ICT services presently delivered, those contemplated to be delivered by 2016 and all future ICT requirements of the City of Edinburgh Council and the contracting authorities named in this Contract Notice.
 The City of Edinburgh Council is expressly looking for a solution to its ICT service provision which is sufficiently flexible and scalable so as to provide a long-term resolution that offers significant future-proofing.
 Estimated value excluding VAT:
Range: between 150 000 000 and 2 000 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The City of Edinburgh Council reserves the right to procure repeat requirements of a similar nature without any further call for competition pursuant to Article 31(4)(b) of Directive 2004/18/EC and Regulation 14(1)(d)(ii) of the Public Contracts (Scotland) Regulations 2012.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Council reserves the right to request deposits, guarantees, parent guarantees or other forms of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The City of Edinburgh Council requirements will be detailed in the form of contract which will be provided to all bidders invited to participate in dialogue.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No specific legal form is required, but the City of Edinburgh Council reserves the right to either require all operators in a consortium to be jointly and severally liable or to require a consortium to take a particular legal form or require a single prime contractor to take primary liability. This may include a requirement to establish a special purpose vehicle.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The City of Edinburgh Council may introduce contract performance conditions relating in particular to environmental and social/economic development to the extent that it is relevant to the subject matter of the contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/1B/EC and Regulations 23 to 25 of the Public Contracts (Scotland) Regulations 2012. The City of Edinburgh Council has also set out such information within its Pre-Qualification Questionnaire[a copy of which can be obtained from the contact point at Section 1.1 or Public Contracts Scotland]
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with article 47 of Directive 2004/1B/EC and Regulation 24 of the Public Contracts (Scotland) Regulations 2012. The City of Edinburgh Council has also set out such information within its Pre-Qualification Questionnaire [a copy of which can be obtained from the contact point at Section 1.1 or Public Contracts Scotland]
Minimum level(s) of standards possibly required: See the Pre-Qualification Questionnaire documentation for further information.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
 In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts (Scotland) Regulations 2012. The City of Edinburgh Council has also set out such information within its Pre-Qualification Questionnaire.
 Minimum level(s) of standards possibly required:
 See the Pre-Qualification Questionnaire documentation for further information.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 10
Objective criteria for choosing the limited number of candidates: Objective criteria for choosing the limited number of candidates will be specified in the Pre Qualification Questionnaire (PQQ), which will be issued no later than 20.2.2014.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CT1610
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 221-385006 of 14.11.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
31.3.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
30.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The City of Edinburgh Council reserves the right to not award any or part of this contract. All dates, values and time periods specified in this notice are only provisional and The City of Edinburgh Council reserves the right to change these.
 The City of Edinburgh Council shall not be responsible for any costs, charges or expenses incurred by Applicants and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
 Applicants are advised that The City of Edinburgh Council is subject to the Freedom of Information (Scotland) Act 2002 (the "Act"). If an Applicant considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The City of Edinburgh Council shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
 Section 11.3 - Please note that the duration of the contract listed is a maximum duration of 19 years. However the length of the duration of contract will be the subject of the Competitive Dialogue and may be between 7-19 years with a number of renewals, depending on the solution identified by The City of Edinburgh Council during dialogue.
 Section 11.1.9 – Please note that variant bids may be accepted by The City of Edinburgh Council provided that their form and nature are approved by The City of Edinburgh Council in advance and are expressly permitted in the contract and procurement documents.
 Section III – Under this project, the applicant will be required to actively participate in the achievement if social objectives relating to the participation in skills development, employment, and training programmes in accordance with the objectives and framework provided in the Scottish Government's document Community Benefits in Public Procurement and other added value contributions by the applicant in order to support community programmes promoted by The City of Edinburgh Council (to the extent that it is linked to the subject-matter of the contract). The City of Edinburgh Council will consider the applicants relevant experience in the delivery of community benefits. Furthermore, The City of Edinburgh Council may introduce contract performance conditions relating in particular to environmental and social/economic development to the extent that it is relevant to the subject matter of the contract.

The Pre Qualification Questionnaire (PQQ) is the only method by which The City of Edinburgh Council will accept requests to participate. The PQQ can be obtained via Public Contracts Scotland website www.publiccontractsscotland.gov.uk

For the avoidance of doubt, the "request to be selected to participate" at IV.3.4 shall comprise the return of the PQQ which is due to be returned by 31 March 2014 and will be issued no later than 20th February 2014
 Section I.2 Additional named contracting organisations
 Police Scotland (aka Scottish Police Authority)
 NHS Quality Improvement Scotland (aka Healthcare Improvement Scotland)
 National Library of Scotland
 Volunteer Edinburgh
 Scottish Fire and Rescue Services
 Section II.1.6 – The list of CPV Codes is not exhaustive, the follow CPV codes also apply
 51611100
 64210000
 64212000
 64214200
 64220000
 64221000
 64227000
 71000000
 73100000
 75100000
 75111100
 79131000
 79211110
 79400000
 79800000
 72212517
 72212600
 72212610
 72212620
 72212650
 72212660
 72212710
 72212750
 72212760
 72212761
 72212770
 72212771
 72212772
 72212780
 72212970
 72222000
 72222300
 72223000
 72227000
 72228000
 72250000
 72251000
 72253000
 72253200
 72254000
 72262000
 72263000
 72264000
 72265000
 72266000
 72267100
 72268000
 72317000
 72400000
 72412000
 72421000
 72422000
 72500000
 72510000
 72511000
 72514000
 72514100
 72514200
 72514300
 72540000
 72541000
 72541100
 72590000
 72600000
 72710000
 72720000
 72800000
 72900000
 75110000
 64200000
 64211000
 64211100
 64211200
 22200000
 22400000
 22600000
 22800000
 22840000
 22900000
 48821000
 48822000
 48823000
 48824000
 48825000
 71248000
 71621000
 71630000
 71631000
 71631100
 79414000
 79900000
 79950000
 79951000
 79990000
 (SC Ref:292889)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers on day 1 of the standstill period. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
31.1.2014