Services - 38475-2018

27/01/2018    S19

Spain-Alicante: Provision of removal services, inventory and warehouse management of the headquarters of the Office

2018/S 019-038475

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Union Intellectual Property Office
National registration number: V-03965324
Postal address: Avenida de Europa, 4
Town: Alicante
NUTS code: ES521 Alicante / Alacant
Postal code: 03008
Country: Spain
E-mail: procurement@euipo.europa.eu
Internet address(es):
Main address: https://euipo.europa.eu/ohimportal/es/public-procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3185
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of removal services, inventory and warehouse management of the headquarters of the Office

Reference number: AO/017/17
II.1.2)Main CPV code
79991000 Stock-control services
II.1.3)Type of contract
Services
II.1.4)Short description:

The services described in the technical specifications (see Annex II) are to be divided into 2 lots, as follows:

Lot 1:

— provision of stocktaking services,

— provision of warehouse management services.

Lot 2:

— Provision of removal services.

The aim of this invitation to tender is to sign a multiple framework contract in cascade with a maximum of 2 contractors for 3 years, which may be renewed annually by tacit agreement up to a maximum of 4 years.

II.1.5)Estimated total value
Value excluding VAT: 1 200 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Warehouse inventory and management services

Lot No: 1
II.2.2)Additional CPV code(s)
42965100 Warehouse management system
II.2.3)Place of performance
NUTS code: ES521 Alicante / Alacant
Main site or place of performance:

Avenida de Europa, 4, 03008 Alicante.

II.2.4)Description of the procurement:

Lot 1: Warehouse inventory and management services.

The scope of the services tendered for in this respect will be overall warehouse management from receipt or delivery of materials/goods until they have gone through all the necessary operational procedures in order to achieve optimal and efficient management. In addition, all the contractor's activities will come under the Stocktaking Department's management or supervision.

As part of its financial obligations regarding the management of its fixed assets, the Office must cyclically perform a physical stocktaking exercise on its IT equipment and furniture (hereinafter IT and FM respectively). During the validity of the framework contract under this invitation to tender, 2 global physical inventory exercises are to be organised, i.e. IT and FM, and 2 partial ones, i.e. 1 of IT alone and 1 of FM alone. There will be no more than 1 stocktaking exercise per year.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 705 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

A site visit/briefing is scheduled for 13 February 2018 at 11.00 at the following address:

European Union Intellectual Property Office (EUIPO).

Avenida de Europa, 4.

03008 Alicante.

Spain.

II.2)Description
II.2.1)Title:

Provision of removal services

Lot No: 2
II.2.2)Additional CPV code(s)
98392000 Relocation services
II.2.3)Place of performance
NUTS code: ES521 Alicante / Alacant
Main site or place of performance:

Avenida de Europa, 4, 03008 Alicante.

II.2.4)Description of the procurement:

Lot 2: Provision of removal services.

The Office needs to have removal personnel (including vehicles, machinery and materials) for the development of their day-to-day activities, which consist, in general, of small internal staff moves (in the same building, or between different buildings), reorganisation of warehouses, reorganisation of meeting rooms and various truck transfers between premises of different buildings.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 495 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

A site visit/briefing is scheduled for 13 February 2018 at 11.00 at the following address:

European Union Intellectual Property Office (EUIPO).

Avenida de Europa, 4.

03008 Alicante.

Spain.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/03/2018
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 07/03/2018
Local time: 11:00
Place:

The public opening of tenders will take place on 7 March 2018 at 11.00 at the EUIPO's offices, Avenida de Europa, 4, E-03008 Alicante, Spain.

Information about authorised persons and opening procedure:

Each tenderer may send up to two representatives. Representatives' names and ID document numbers must be sent by email to procurement@euipo.europa.eu by 5 March 2018.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

The invitation to tender documents will be available for download at the address stated in point I.3. The website will be updated periodically and it is the responsibility of tenderers to check for updates, amendments or answers to questions during the tender period.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxemburgo
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge.

VI.5)Date of dispatch of this notice:
17/01/2018