Services - 40335-2016

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05/02/2016    S25

United Kingdom-Liverpool: Printing and related services

2016/S 025-040335

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: 9th Floor The Capital Old Hall Street
Town: Liverpool
Postal code: L3 9PP
Country: United Kingdom
E-mail: supplier@crowncommercial.gov.uk
Telephone: +44 3450103503

Internet address(es):

General address of the contracting authority: http://ccs.cabinetoffice.gov.uk

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Other: public procurement
I.4)Contract award on behalf of other contracting authorities

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Public Sector Managed Print and eCommunications.
II.2)Type of contract and place of delivery or of performance
Service category No 15: Publishing and printing services on a fee or contract basis
UK.

NUTS code UK UNITED KINGDOM

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Introduction:
The print category forms part of the newly formed Information Content Management (ICM) Category within Crown Commercial Service (CCS). The priority for ICM over the next 12 months will be to work extensively with the market and customers to set out the strategic direction for this new category. Recognising market advancements and the challenges being faced by public sector customers ICM will be seeking to develop ‘integrated’ commercial solutions, which incorporates a combination of (Managed) Print, Post, Courier, Records Storage, Multifunctional Devices (MFDs) and Office Supplies category services. These solutions will form part of the overall ICM commercial offerings, which will continue to include Framework Agreements for the specific category areas.
ICM Print:
The ICM Print category recently undertook an extensive stakeholder review looking at customers Managed Print and eCommunications requirements resulting in the production of the Managed Print and eCommunications ‘go-to market’ category strategy.
By combining the requirements of the current RM1687 Wider Public Sector Print Services Framework and the RM921 Print and Associated Services (Print Vendor Partner) Contract into one new framework, CCS aim to provide customers with a market leading commercial solution for their total print and eCommunications requirements, to drive value, benefits and savings for the public sector and to support customers through digital transformation.
Engagement confirmed that a new agreement will be required to deliver traditional printed products and encompass digital requirements for customers at different stages on their digital journey.
The Category's current position, in line with stakeholder engagement, is for a proposed 2-lot structure:
Lot 1: Fully Managed End to End Print and eCommunications Solutions — single supplier lot.
Scope of Services: Transition of some existing CG customer's end to end contractual arrangements and new public sector customer requirements for a fully managed service.
Lot 2 Tailored Managed Print Solutions — multi supplier lot.
Scope of Services: All elements of a managed print service available as individual elements or a total solution.
The new arrangement will be available to all public sector customers and all customers will be able to access both lots.
The purpose of the PIN is to:
1. Give advance notice that Crown Commercial Service (CCS) as the Contracting Authority, is to consider undertaking a tendering exercise to set up a new contracting vehicle to service Central Government and Wider Public Sector Organisations for their Managed Print and eCommunications requirements.
2. Gauge the market interest in this procurement.
3. Identify suppliers who would like to participate in an Industry Boot Camp. This will explain the business requirements and current procurement strategy in more detail and the intended outcome. It will provide an opportunity for suppliers to engage, ask questions and seek feedback.
The Industry Boot Camp event will take place on
TBC at venue TBC. If you would like to express your interest in attending the Industry Day please send your contact details and details of your role and responsibilities within your organisation to Printframework@crowncommercial.gov.uk by 12.2.2016.
Estimated cost excluding VAT:
Range: between 200 000 000 and 400 000 000 GBP

Lots

This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

79800000 Printing and related services

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

Information about lots

Title attributed to the contract by the contracting authority: Lot No: 1 Lot title: Fully Managed End to End Print and eCommunications Solutions
1)Short description:
Management and delivery of print requirements and associated services, digital asset management, supply chain management, stock management, paper management, logistics, warehousing fulfilment.
2)Common procurement vocabulary (CPV)

79800000 Printing and related services, 79823000 Printing and delivery services, 64216200 Electronic information services, 22458000 Bespoke printed matter, 79820000 Services related to printing

5)Additional information about lots:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Title attributed to the contract by the contracting authority: Lot No: 2 Lot title: Tailored Managed Print Solutions
1)Short description:
A fully managed end-to-end print service and any additional supporting requirements to provide Customers with a total solution to their organisational print and associated Printing Services requirements, on a project basis or in relation to any constituent part of any project. This will include sourcing all raw materials including but not limited to paper stocks, postage and consumables and managing these to achieve cost efficiencies including through aggregation of spend.
2)Common procurement vocabulary (CPV)

79800000 Printing and related services, 64216200 Electronic information services, 79820000 Services related to printing, 22458000 Bespoke printed matter, 79823000 Printing and delivery services

5)Additional information about lots:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
Review this text to the specifics of a market engagement RFI to be conducted in EMPTORIS — not the future procurement activity.
If there is to be a Market Engagement RFI in Emptoris before the procurement activity, use the following text:

This Market Engagement will be managed electronically via the Crown Commercial Service (CCS) eSourcing Suite. To participate in this Market Engagement, participants must first be registered on the e-Sourcing Suite. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Supplier eSourcing Registration’.

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering and who will be entering into a contract if invited to do so.

Full instructions for registration and use of the eSourcing Suite can be found at: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers

Once you have registered on the eSourcing Suite, a registered user can request access to this Market Engagement, this is done by emailing: ExpressionOfInterest@crowncommercial.gov.uk

Your email must clearly state: the name and reference for this Market Engagement [DN specify the relevant details]; the name of the registered supplier; and the name and contact details for the registered individual sending the email. CCS will process the email and then enable the supplier to access the Market Engagement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to the Emptoris messaging service which facilitates all messages sent to you and from you in relation to any specific event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information.

For technical assistance on use of the e-Sourcing Suite please contact the CCS Technical Support Desk email: eEnablement@crowncommercial.gov.uk

From 2.4.2014 the Government is introducing its new Government Security Classifications (GSC) classification scheme to replace the current Government Protective Marking Scheme (GPMS). A key aspect of this is the reduction in the number of security classifications used. All potential suppliers should make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC:

https://www.gov.uk/government/publications/government-security-classifications

If there is not to be a Market Engagement RFI in Emptoris before the procurement activity, use the following text:

if you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Supplier eSourcing Registration’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering and who will be entering into a contract if invited to do so.

Full instructions for registration and use of the eSourcing Suite can be found at: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers

By registering for the eSourcing Suite in this way, you will then be in a position to ‘express an interest’ in any future Crown Commercial Service (CCS) procurement activity when it is announced by the publication of an OJEU Contract Notice initially on http://ted.europa.eu/TED/main/HomePage.do and subsequently on https://www.contractsfinder.service.gov.uk

Expressing an interest is done by emailing: ExpressionOfInterest@crowncommercial.gov.uk Your email must clearly state: the name and reference for the specific procurement event; the name of the registered supplier; and the name and contact details for the registered individual sending the email. CCS will process the email and then enable the supplier to access the procurement event online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.

As a user of the e-Sourcing Suite you will have access to the Emptoris messaging service which facilitates all messages sent to you and from you in relation to any specific event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information.

For technical assistance on use of the e-Sourcing Suite please contact the CCS Technical Support Desk email: eEnablement@crowncommercial.gov.uk

From 2.4.2014 the Government is introducing its new Government Security Classifications (GSC) classification scheme to replace the current Government Protective Marking Scheme (GPMS). A key aspect of this is the reduction in the number of security classifications used. All potential suppliers should make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC:

https://www.gov.uk/government/publications/government-security-classifications

VI.3)Information on general regulatory framework
Relevant governmental Internet sites where information can be obtained

Tax legislation http://www.hmrc.gov.uk/thelibrary/legislation.htm

Environmental protection legislation http://www.legislation.gov.uk/ukpga/1990/43/contents

Employment protection and working conditions http://www.direct.gov.uk/en/Employment/Employees/index.htm

VI.4)Date of dispatch of this notice:
4.2.2016