Works - 41170-2016

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06/02/2016    S26

Belgium-Brussels: Invitation to tender No 06A050/2015/M012 — Framework contract for works with maintenance services in the field of fire safety in European Parliament buildings in Brussels

2016/S 026-041170

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Parliament
Postal address: rue Wiertz 60
Town: Bruxelles
Postal code: 1047
Country: Belgium
For the attention of: unité des contrats et marchés publics
E-mail: INLO.AO-Bru@ep.europa.eu

Internet address(es):

General address of the contracting authority: http://europarl.europa.eu

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=800

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Invitation to tender No 06A050/2015/M012 — Framework contract for works with maintenance services in the field of fire safety in European Parliament buildings in Brussels.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Main site or location of works, place of delivery or of performance: Brussels.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 10
Justification for a framework agreement, the duration of which exceeds four years: with regard to the solutions to be implemented to rebuild, harmonise, maintain and optimise the fire safety installations, entering into a 10-year framework contract is the best solution.
In technical terms, the duration is justified by the following:
• the scope of the works and services (study, phased performance, validation, acceptance) for the 16 buildings on the Brussels site makes it impossible in technical terms to carry out such works in less than 10 years,
• the complexity of fire safety techniques,
• the continuation of European Parliament activities and the limitation of negative impacts on occupants during the works,
• the urgency of the fire field, which requires complete inspection tests to be carried out on installations and their equipment,
• the involvement of product manufacturers over the long term to monitor and optimise the installations, the continued development of the maintenance policy and the durability guarantee for the installations.
II.1.5)Short description of the contract or purchase(s)
The aim of this contract is to sign 1 or more (1 per lot) framework contract(s) to carry out works with maintenance services in the field of fire safety — fire detection, fire alarm and fire control — in European Parliament buildings in Brussels.
The contractor must install, programme and maintain new fire detection, fire alarm and fire control systems.
The European Parliament's building maintenance services in Brussels are seeking a contractor who will be the sole contact and fits the following profile:
— be a manufacturer in the fire detection and fire alarm field. These capacities are internal to the contractor and cannot be outsourced,
— be a manufacturer or subcontract manufacturing in the fire control field,
— be able to take responsibility for the performance of work and maintenance assignments in the fields of fire detection, fire alarm and fire control,
— coordinating with other third parties, internal services or contractors of the European Parliament who are responsible for installing or maintaining technical equipment related to systems of fire detection, fire alarm and fire control,
— advising the European Parliament's building maintenance services in order to comply with and meet the contractual objectives.
For the entire contract duration, the reverse compatibility of all fire detection, fire alarm and fire control systems and equipment that have already been installed must be ensured when new equipment and systems are commissioned.
The contract covers all buildings occupied by the European Parliament in Brussels and is divided into 2 lots. Candidates may tender either for 1 of the 2 lots (lot 1, lot 2) or for both lots (lots 1 and 2).

The first lot (lot 1) represents a total initial surface area of ± 362 000 m2 (including basements), spread over 4 buildings. The second lot (lot 2) represents a total initial surface area of ± 300 000 m2 (including basements), spread over 12 buildings.

During the contract, the European Parliament reserves the right to withdraw or to add buildings of the site to either lot.
II.1.6)Common procurement vocabulary (CPV)

50000000 Repair and maintenance services, 35000000 Security, fire-fighting, police and defence equipment

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1
1)Short description

Performance of works with maintenance services in the field of fire safety in European Parliament buildings in Brussels (approximately 362 000 m2):

• Altiero Spinelli (ASP) (± 286 000 m2),

• Willy Brandt (WIB + BQL) (± 38 000 m2),

• József Antall (JAN) (± 38 000 m2).

2)Common procurement vocabulary (CPV)

50000000 Repair and maintenance services

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 120 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Lot 2
1)Short description

Performance of works with maintenance services in the field of fire safety in European Parliament buildings in Brussels (approximately 300 000 m2):

• Paul-Henri Spaak (PHS) (± 84 000 m2),

• Square de Meeûs (SQM) (± 56 000 m2),

• Wilfried Martens (WIM) (± 41 000 m2),

• Atrium (ATR) (± 33 000 m2),

• Wiertz (WIE) (± 18 000 m2),

• Montoyer 75 (MOY), House of European History (MHE), Trèves (TRI), Remard (RMD), Montoyer 30 (MTS), Montoyer 70 (MTY), Wayenberg (WAY) (between 4 000 and 12 000 m2 each).

2)Common procurement vocabulary (CPV)

50000000 Repair and maintenance services

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
An irrevocable, unconditional guarantee, payable on first demand, for an amount of 160 000 EUR for lot 1 and 130 000 EUR for lot 2, shall be set up within 15 calendar days of contract signature and, in any event, before the first request for payment is made, proven by a letter of guarantee issued by a bank, a financial institution or a third party approved by the European Parliament's accounts officer.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment of sums owing for performance of the contract is due within 60 calendar days of the date on which the payment request is received by the Official Mail Service. Payments are considered made on the date on which the European Parliament's account is debited.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Participation in this invitation to tender procedure is open on equal terms to all natural persons, legal entities and public bodies falling within the scope of the treaties — particularly those from a Member State of the European Union — and to all natural persons, legal entities and public bodies of non-member countries which have entered into a special agreement with the European Union in the public procurement field, under the conditions laid down by this agreement.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: reminder of the exclusion criteria — Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012, as amended by Regulation (EU, Euratom) 2015/1929 of the European Parliament and of the Council of 28.10.2015.
'Article 106 Exclusion criteria and administrative sanctions:
1. The contracting authority shall exclude an economic operator from participating in procurement procedures governed by this Regulation where:
(a) the economic operator is bankrupt, subject to insolvency or winding-up procedures, where its assets are being administered by a liquidator or by a court, where it is in an arrangement with creditors, where its business activities are suspended, or where it is in any analogous situation arising from a similar procedure provided for under national laws or regulations;
(b) it has been established by a final judgment or a final administrative decision that the economic operator is in breach of its obligations relating to the payment of taxes or social security contributions in accordance with the law of the country in which it is established, with those of the country in which the contracting authority is located or those of the country of the performance of the contract;
(c) it has been established by a final judgment or a final administrative decision that the economic operator is guilty of grave professional misconduct by having violated applicable laws or regulations or ethical standards of the profession to which the economic operator belongs, or by having engaged in any wrongful conduct which has an impact on its professional credibility where such conduct denotes wrongful intent or gross negligence, including, in particular, any of the following:
(i) fraudulently or negligently misrepresenting information required for the verification of the absence of grounds for exclusion or the fulfilment of selection criteria or in the performance of a contract;
(ii) entering into agreement with other economic operators with the aim of distorting competition;
(iii) violating intellectual property rights;
(iv) attempting to influence the decision-making process of the contracting authority during the procurement procedure;
(v) attempting to obtain confidential information that may confer upon it undue advantages in the procurement procedure;
(d) it has been established by a final judgment that the economic operator is guilty of any of the following:
(i) fraud, within the meaning of Article 1 of the Convention on the protection of the European Communities' financial interests, drawn up by the Council Act of 26.7.1995;
(ii) corruption, as defined in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union, drawn up by the Council Act of 26.5.1997, and in Article 2(1) of Council Framework Decision 2003/568/JHA, as well as corruption as defined in the law of the country where the contracting authority is located, the country in which the economic operator is established or the country of the performance of the contract;
(iii) participation in a criminal organisation, as defined in Article 2 of Council Framework Decision 2008/841/JHA;
(iv) money laundering or terrorist financing, as defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council;
(v) terrorist-related offences or offences linked to terrorist activities, as defined in Articles 1 and 3 of Council Framework Decision 2002/475/JHA, respectively, or inciting, aiding, abetting or attempting to commit such offences, as referred to in Article 4 of that Decision;
(vi) child labour or other forms of trafficking in human beings as defined in Article 2 of Directive 2011/36/EU of the European Parliament and of the Council;
(e) the economic operator has shown significant deficiencies in complying with main obligations in the performance of a contract financed by the budget, which has led to its early termination or to the application of liquidated damages or other contractual penalties, or which has been discovered following checks, audits or investigations by an authorising officer, OLAF or the Court of Auditors;
(f) it has been established by a final judgment or final administrative decision that the economic operator has committed an irregularity within the meaning of Article 1(2) of Council Regulation (EC, Euratom) No 2988/95.
2. In the absence of a final judgment or, where applicable, a final administrative decision in the cases referred to in points (c), (d) and (f) of paragraph 1, or in the case referred to in point (e) of paragraph 1, the contracting authority shall exclude an economic operator on the basis of a preliminary classification in law of a conduct referred to in those points, having regard to established facts or other findings contained in the recommendation of the panel referred to in Article 108.
The preliminary classification referred to in the first subparagraph does not prejudge the assessment of the conduct of the economic operator concerned by the competent authorities of the Member States under national law. The contracting authority shall review its decision to exclude the economic operator and/or to impose a financial penalty on it without delay following the notification of a final judgment or a final administrative decision. In cases where the final judgment or the final administrative decision does not set the duration of the exclusion, the contracting authority shall set this duration on the basis of established facts and findings and having regard to the recommendation of the panel referred to in Article 108.
Where such final judgment or final administrative decision holds that the economic operator is not guilty of the conduct subject to a preliminary classification in law, on the basis of which it has been excluded, the contracting authority shall, without delay, bring an end to that exclusion and/or reimburse, as appropriate, any financial penalty imposed.
The facts and findings referred to in the first subparagraph shall include, in particular:
(a) facts established in the context of audits or investigations carried out by the Court of Auditors, OLAF or internal audit, or any other check, audit or control performed under the responsibility of the authorising officer;
(b) non-final administrative decisions which may include disciplinary measures taken by the competent supervisory body responsible for the verification of the application of standards of professional ethics;
(c) decisions of the ECB, the EIB, the European Investment Fund or international organisations;
(d) decisions of the Commission relating to the infringement of the Union's competition rules or of a national competent authority relating to the infringement of Union or national competition law.
3. Any decision of the contracting authority taken under Articles 106 to 108 or, where applicable, any recommendation of the panel referred to in Article 108, shall be made in compliance with the principle of proportionality and in particular taking into account the seriousness of the situation, including the impact on the Union's financial interests and image, the time which has elapsed since the relevant conduct, its duration and its recurrence, the intention or degree of negligence, the limited amount at stake for point (b) of paragraph 1 of this Article or any other mitigating circumstances, such as the degree of collaboration of the economic operator with the relevant competent authority and its contribution to the investigation as recognised by the contracting authority, or the disclosure of the exclusion situation by means of the declaration referred to in paragraph 10 of this Article.
4. The contracting authority shall exclude the economic operator where a person who is a member of the administrative, management or supervisory body of that economic operator, or who has powers of representation, decision or control with regard to that economic operator, is in 1 or more of the situations referred to in points (c) to (f) of paragraph 1.
The contracting authority shall also exclude the economic operator where a natural or legal person that assumes unlimited liability for the debts of that economic operator is in 1 or more of the situations referred to in point (a) or (b) of paragraph 1.
5. Where the budget is implemented under indirect management with third countries, the Commission may, having regard, where applicable, to the recommendation of the panel referred to in Article 108, take an exclusion decision and/or impose a financial penalty under the conditions set out in this Article, following the failure of the third country entrusted pursuant to point (c) of Article 58(1) to do so. This shall not affect the responsibility, under Article 60(3), of the third country to prevent, detect, correct and notify irregularities and fraud, or to take an exclusion decision or to impose financial penalties.
6. In the cases referred to in paragraph 2 of this Article, the contracting authority may exclude an economic operator provisionally without the prior recommendation of the panel referred to in Article 108, where the participation of the economic operator concerned in a procurement procedure would constitute a serious and imminent threat to the Union's financial interests. In such cases, the contracting authority shall immediately refer the case to the panel and shall take a final decision no later than 14 days after having received the recommendation of the panel.
7. The contracting authority, having regard, where applicable, to the recommendation of the panel referred to in Article 108, shall not exclude an economic operator from participating in a procurement procedure where:
(a) the economic operator has taken remedial measures specified in paragraph 8 of this Article, thus demonstrating its reliability. This point shall not apply in the case referred to in point (d) of paragraph 1 of this Article;
(b) it is indispensable to ensure the continuity of service, for a limited duration and pending the adoption of remedial measures specified in paragraph 8 of this Article;
(c) such an exclusion would be disproportionate on the basis of the criteria referred to in paragraph 3 of this Article.
In addition, point (a) of paragraph 1 of this Article shall not apply in the case of the purchase of supplies on particularly advantageous terms from either a supplier which is definitively winding up its business activities or the liquidators in an insolvency procedure, an arrangement with creditors, or a similar procedure under national law.
In the cases of non-exclusion referred to in the first and second subparagraphs of this paragraph, the contracting authority shall specify the reasons for not excluding the economic operator and inform the panel referred to in Article 108 of those reasons.
8. The measures referred to in paragraph 7, which remedy the exclusion situation may include, in particular:
(a) measures to identify the origin of the situations giving rise to exclusion and concrete technical, organisational and personnel measures within the relevant business area of the economic operator, appropriate to correct the conduct and prevent its further occurrence;
(b) proof that the economic operator has undertaken measures to compensate or redress the damage or harm caused to the Union's financial interests by the underlying facts giving rise to the exclusion situation;
(c) proof that the economic operator has paid or secured the payment of any fine imposed by the competent authority or of any taxes or social security contributions referred to in point (b) of paragraph 1.
9. The contracting authority, having regard, where applicable, to the revised recommendation of the panel referred to in Article 108, shall, without delay, revise its decision to exclude an economic operator ex officio or on request from that economic operator, where the latter has taken remedial measures sufficient to demonstrate its reliability or has provided new elements demonstrating that the exclusion situation referred to in paragraph 1 of this Article no longer exists.
10. A candidate or tenderer shall declare, at the moment of submitting the request to participate or the tender, whether it is in 1 of the situations referred to in paragraph 1 of this Article or in Article 107(1), and, where applicable, whether it has taken any remedial measures referred to in point (a) of paragraph 7 of this Article. Where appropriate, the candidate or tenderer shall provide the same declaration signed by an entity on whose capacity it intends to rely. However, the contracting authority may waive these requirements for very low value contracts to be defined in the delegated acts adopted pursuant to Article 210.
11. Whenever requested by the contracting authority and where this is necessary to ensure the proper conduct of the procedure, the candidate or tenderer, as well as the entity on whose capacity the candidate or tenderer intends to rely, shall provide:
(a) appropriate evidence that the candidate, tenderer or entity is not in 1 of the exclusion situations referred to in paragraph 1;
(b) information on persons that are members of the administrative, management or supervisory body of the candidate, tenderer or entity or that have powers of representation, decision or control with regard to that candidate, tenderer or entity and appropriate evidence that 1 or several of those persons are not in 1 of the exclusion situations referred to in points (c) to (f) of paragraph 1;
(c) appropriate evidence that natural or legal persons that assume unlimited liability for the debts of that candidate, tenderer or entity are not in an exclusion situation referred to in point (a) or (b) of paragraph 1.
12. The contracting authority may also apply paragraphs 1 to 11 to a subcontractor. In such a case, the contracting authority shall require that a candidate or tenderer replaces a subcontractor or an entity on whose capacity the candidate or tenderer intends to rely, which is in an exclusion situation.
13. In order to ensure a deterrent effect, the contracting authority may, having regard, where applicable, to the recommendation of the panel referred to in Article 108, impose a financial penalty on an economic operator who has attempted to obtain access to Union funds by participating or requesting to participate in a procurement procedure while being, without having declared it in accordance with paragraph 10 of this Article, in 1 of the following exclusion situations:
(a) regarding the situations referred to in points (c), (d), (e) and (f) of paragraph 1 of this Article, as an alternative to a decision to exclude the economic operator, where such an exclusion would be disproportionate on the basis of the criteria referred to in paragraph 3 of this Article;
(b) regarding the situations referred to in points (c), (d) and (e) of paragraph 1 of this Article, in addition to an exclusion which is necessary to protect the Union's financial interests, where the economic operator has adopted a systemic and recurrent conduct with the intention to unduly obtain Union funds.
The amount of the financial penalty shall represent between 2 % and 10 % of the total value of the contract.
14. The duration of exclusion shall not exceed any of the following:
(a) the duration, if any, set by the final judgement or the final administrative decision of a Member State;
(b) 5 years for the cases referred to in point (d) of paragraph 1;
(c) 3 years for the cases referred to in points (c), (e) and (f) of paragraph 1.
An economic operator shall be excluded as long as it is in 1 of the situations referred to in points (a) and (b) of paragraph 1.
15. The limitation period to exclude and/or impose financial penalties on an economic operator shall be 5 years calculated from any of the following:
(a) the date of the conduct giving rise to exclusion or, in the case of continued or repeated acts, the date on which the conduct ceases, in the cases referred to in points (b), (c), (d) and (e) of paragraph 1 of this Article;
(b) the date of the final judgment of a national jurisdiction or of the final administrative decision in the cases referred to in points (b), (c) and (d) of paragraph 1 of this Article.
The limitation period shall be interrupted by an act of the Commission, OLAF, the panel referred to in Article 108 or of any entity involved in the implementation of the budget, notified to the economic operator and relating to investigations or judicial proceedings. A new limitation period shall begin to run on the day following the interruption.
For the purpose of point (f) of paragraph 1 of this Article, the limitation period to exclude and/or impose financial penalties on an economic operator provided for in Article 3 of Council Regulation (EC, Euratom) No 2988/95 shall apply.
Where the conduct of the economic operator qualifies under several of the grounds listed in paragraph 1 of this Article, the limitation period of the most serious of those grounds shall apply.
16. In order to, where necessary, reinforce the deterrent effect of the exclusion and/or financial penalty, the Commission shall, subject to a decision of the contracting authority, publish on its internet site the following information related to the exclusion and, where applicable, the financial penalty in the cases referred to in points (c), (d), (e) and (f) of paragraph 1 of this Article:
(a) the name of the economic operator concerned;
(b) the exclusion situation by reference to paragraph 1 of this Article;
(c) the duration of the exclusion and/or the amount of the financial penalty.
Where the decision on the exclusion and/or financial penalty has been taken on the basis of a preliminary classification as referred to in paragraph 2 of this Article, the publication shall indicate that there is no final judgment or, where applicable, final administrative decision. In those cases, information about any appeals, their status and their outcome, as well as any revised decision of the contracting authority, shall be published without delay. Where a financial penalty has been imposed, the publication shall also indicate whether that penalty has been paid.
The decision to publish the information is taken by the contracting authority either following the relevant final judgment or, where applicable, final administrative decision, or following the recommendation of the panel referred to in Article 108, as the case may be. That decision shall take effect 3 months after its notification to the economic operator.
The information published shall be removed as soon as the exclusion has come to an end. In the case of a financial penalty, the publication shall be removed 6 months after payment of that penalty.
In accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council, where personal data is concerned, the contracting authority shall inform the economic operator of its rights under the applicable data protection rules and of the procedures available for exercising those rights.
17. The information referred to in paragraph 16 of this Article shall not be published in any of the following circumstances:
(a) where it is necessary to preserve the confidentiality of an investigation or of national judicial proceedings;
(b) where publication would cause disproportionate damage to the economic operator concerned or would otherwise be disproportionate on the basis of the proportionality criteria set out in paragraph 3 of this Article and to the amount of the financial penalty;
(c) where a natural person is concerned, unless the publication of personal data is exceptionally justified, inter alia, by the seriousness of the conduct or its impact on the Union's financial interests. In such cases, the decision to publish the information shall duly take into consideration the right to privacy and other rights provided for in Regulation (EC) No 45/2001 of the European Parliament and of the Council.
18. The Commission shall be empowered to adopt delegated acts in accordance with Article 210 concerning detailed rules on the content of the declaration referred to in paragraph 10 of this Article, on the evidence referred to in point (a) of paragraph 11 of this Article, that an economic operator is not in 1 of the exclusion situations, including by reference to the European Single Procurement Document as provided for in Article 59(2) of Directive 2014/24/EU of the European Parliament and of the Council, and on the situations in which the contracting authority may or may not require the submission of such a declaration or evidence.
Article 107 — Rejection from a given procurement procedure:
1. The contracting authority shall not award a contract for a given procurement procedure to an economic operator who:
(a) is in an exclusion situation established in accordance with Article 106;
(b) has misrepresented the information required as a condition for participating in the procedure or has failed to supply that information;
(c) was previously involved in the preparation of procurement documents where this entails a distortion of competition that cannot be remedied otherwise.
2. Before taking a decision to reject an economic operator from a given procurement procedure, the contracting authority shall give the economic operator the opportunity to submit its observations, unless the rejection has been justified in accordance with point (a) of paragraph 1 by an exclusion decision taken with regard to the economic operator, following an examination of its observations.
3. The Commission shall be empowered to adopt delegated acts in accordance with Article 210 concerning detailed rules on the measures to avoid distortion of competition and on the declaration and evidence that an economic operator is not in 1 of the situations listed in paragraph 1 of this Article.'
Candidates must submit the required supporting documents under the provisions of the invitation to tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: candidates must submit the required supporting documents under the provisions of the invitation to tender documents.
Minimum level(s) of standards possibly required: the tenderer must provide proof that, during the past 3 financial years for which accounts have been closed as at the date of publication of the contract notice, he has realised a minimum annual turnover in the specific field of the invitation to tender of:
— 3 640 000 EUR, if submitting a tender for lot 1,
— 3 020 000 EUR, if submitting a tender for lot 2,
— 6 660 000 EUR, if submitting a tender for both lots.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
candidates must submit the required supporting documents under the provisions of the invitation to tender documents.
Minimum level(s) of standards possibly required:
selection criteria for the manufacture and supply of products.
Selection criteria for the manufacture of products forming the fire detection and fire alarm system (système de détection et d'alarme incendie — SDAI).
Criterion CS-FAB-SDAI-01 — the candidate must be a manufacturer of fire detection and fire alarm products and related IT systems.
Definition of the criterion:
the candidate must provide proof of being a manufacturer of fire detection and fire alarm products and related IT systems.
A manufacturer means any natural person or legal entity that designs and manufactures a product, or has a product designed or manufactured, and markets said product under its own name or trademark.
The candidate may be a representative of the manufacturer, i.e. any natural person or legal entity established in Europe (EU28) who has received written authorisation from the manufacturer to act exclusively in its name to carry out specific tasks.
Products and systems proposed for performance of this contract must:
— cover all 3 of the following levels (examples of product types by level):
• 'Management' (supervisory software),
• 'Automation' (control and indicating equipment, repeater panel),
• 'Site' (fire detector, manual call point, fire alarm device, optical alarm repeater, input/output device),
— be of the same make, as a minimum, for the 'Management' and 'Automation' levels,
— be compatible with each other in a functional architecture:
• specific to the management of fire detection and fire alarm installations,

• applicable for all tertiary buildings (≥ 3 units — total floor area of ≥ 240 000 m2 — offices, computer rooms, conference rooms, catering facilities), some of which are very large (≥ 80 000 m2), on a single geographical site (Brussels, European District),

• including in particular 2 product types listed and detailed in criterion CS-FAB-SDAI-02.
Manufacturing services for products and systems in the 'Management' and 'Automation' levels cannot be subcontracted.
Criterion CS-FAB-SDAI-02 — the candidate must manufacture and supply specific product types required for the contract.
Definition of the criterion:
for this contract, the candidate must provide proof of having manufactured and supplied both of the product types listed below, fulfilling selection criterion CS-FAB-SDAI-01 and the following minimum requirements:
Product type 1 — Supervisory system ('Management' level):
the product type must fulfil the following minimum requirements:
— the product type is software capable of locally and remotely supervising and managing fire detection and fire alarm systems in several buildings on the same site via Ethernet/IP VLANs,
— the number of addressable fire detectors and/or addressable manual call points in the system that the software must be able to handle (via command and indication) is at least 17 500 if the candidate is applying for a single lot (lot 1, lot 2) and at least 35 000 if the candidate is applying for both lots (lots 1 and 2).
Product type 2 — Control and indicating equipment (Équipement de contrôle et de signalisation — ECS) ('Automation' level):
the ECS product type must meet the following minimum requirements:
— the product type fulfils the requirements of the applicable parts of harmonised European standard EN 54,
— its capacity is at least 792 addressable elements — fire detectors and/or manual call points and/or input/output devices,
— without implementation of a networked system, it includes at least 8 separate closed transmission channels (loop transmission channels, each one ensuring two-way communication with the ECS); each transmission channel can connect at least 99 addressable elements — fire detectors and/or manual call points and/or input/output devices,
— for the aforementioned capacities, it consists of a single entity (set) and cannot be connected to any additional extension set (black box type), regardless of the type of connection between sets,
— it is equipped with an integrated control panel with a display, with a choice of language (French, as a minimum), thereby allowing events and data to be displayed and handled (programming),
— it has an interface for two-way communication with the supervisory system ('Management' level) via Ethernet/IP VLANs,
— for capacities of the addressable elements — fire detectors and/or manual call points and/or input/output devices — greater than those mentioned above, it may be interconnected within a ring network, to form a networked system (in accordance with EN 54), containing at least 15 other ECS product types or additional extension sets (black box type) with identical characteristics to those of the ECS product type, to attain at least 12 672 addressable elements (if the candidate is applying for lot 1 or both lots), and with at least 5 other ECS product types or additional extension sets (black box type) with identical characteristics to those of the ECS product type, to attain at least 4 752 addressable elements (if the candidate is applying for lot 2), while connected with the 'Management' level via Ethernet/IP VLANs,
— the networked system (interconnecting several ECS) complies with the 'EN 54' set of harmonised European standards,
— the networked system (interconnecting several ECS) complies with the requirements of the applicable parts of harmonised European standard EN 54.
Selection criteria for the manufacture of products forming the fire protection and fire control system (système de protection et d'asservissement incendie — SPI).
Criterion CS-FAB-SPI-01 — the candidate must be a manufacturer of fire control products and related IT systems.
Definition of the criterion:
the candidate must provide proof of being a manufacturer of fire control products and related IT systems.
A manufacturer means any natural person or legal entity that designs and manufactures a product, or has a product designed or manufactured, and markets said product under its own name or trademark.
The candidate may be a representative of the manufacturer, i.e. any natural person or legal entity established in Europe (EU28) who has received written authorisation from the manufacturer to act exclusively in its name to carry out specific tasks.
Products and systems proposed for performance of this contract must:
— cover all 3 of the following levels (examples of product types by level):
• 'Management' (supervisory software),
• 'Automation' (programmable automaton),
• 'Site' (input/output module),
— be of the same make for the 'Management', 'Automation' and 'Site' levels,
— be compatible with each other in a functional architecture:
• applicable to fire control management, in fields such as ventilation (comfort ventilation and smoke extraction, smoke deflectors, etc.), compartmentation (fire dampers, fire doors, etc.), electricity distribution, evacuation (secure doors, lifts, etc.),

• applicable for all tertiary buildings (≥ 3 units — total floor area of ≥ 240 000 m2 — offices, computer rooms, conference rooms, catering facilities), some of which are very large (≥ 80 000 m2), on a single geographical site (Brussels, European District),

• including in particular 2 product types listed and detailed in criterion CS-FAB-SPI-02.
Manufacturing services for products and systems in the 'Management', 'Automation' and 'Site' levels can be subcontracted.
Criterion CS-FAB-SPI-02 — the candidate must manufacture and supply specific product types required for the contract.
Definition of the criterion:
for this contract, the candidate must provide proof of having manufactured and supplied both of the following product types, fulfilling selection criterion CS-FAB-SPI-01 and the following minimum requirements:
Product type 1 — Supervisory system ('Management' level):
the product type must fulfil the following minimum requirements:
— the product type is software capable of locally and remotely supervising and managing fire control systems in several buildings on the same site via Ethernet/IP VLANs,
— the number of addressable points — switching inputs and/or outputs — in the system that the software must be able to handle, via command and indication, is at least 12 500, if the candidate is applying for a single lot (lot 1, lot 2) and at least 25 000 if the candidate is applying for both lots (lots 1 and 2).
Product type 2 — Programmable automaton ('Automation' level):
the product type must fulfil the following minimum requirements:
— it has a modular design and is fully programmable,
— its capacity, which must be able to be transferred with extension modules via loop networks, is at least 2 000 addressable points — switching inputs and/or outputs — (if the candidate is applying for lot 1 or both lots), and at least 1 000 addressable points — switching inputs and/or outputs — (if the candidate is applying for lot 2),
— it has an interface for two-way communication with the supervisory system ('Management' level) via Ethernet/IP VLANs,
— for capacities of addressable points — switching inputs and/or outputs — greater than those mentioned above, it can be interconnected within a loop network to form a networked system, with at least 3 other 'programmable automaton' product types to attain at least 8 000 addressable points (if the candidate is applying for lot 1 or both lots), and with at least 4 other 'programmable automaton' product types' to attain at least 5 000 addressable points (if the candidate is applying for lot 2), while connected with the 'Management' level via Ethernet/IP VLANs,
— it communicates with the other programmable automatons in accordance with the TCP/IP standard.
Selection criteria for installation, configuration, programming and commissioning.
Selection criteria for the installation, configuration, programming and commissioning of the fire detection and fire alarm system (service du système de détection et d'alarme incendie — SDAI).
Criterion CS-INST-SDAI-01 — the candidate must be an authorised contractor for building electricity and IT equipment.
Definition of the criterion:
the candidate must provide proof of being an authorised and ranked works contractor for at least 5 years prior to the date of publication of the contract notice, in accordance with the provisions of the Belgian Ministerial Decree of 27.9.1991 (or equivalent in the candidate's country of origin), in each of the following categories and classes:
— category P1 'Electrical installations in buildings': class 4 (if the candidate is applying for lot 1 or both lots) or class 3 (if the candidate is applying for lot 2),
— category S4 'IT equipment': class 3.
Subcontracting of installation services is permitted.
Criterion CS-INST-SDAI-02 — the candidate must be qualified for fire detection and fire alarm installations.
Definition of the criterion:
for the services related to the study, design, placement, commissioning and verification of fire detection and fire alarm installations, the candidate must provide evidence of having obtained a certification at least 5 years prior to the date of publication of the contract notice, in accordance with standard NBN S 21-100:1986 and addenda thereto (or equivalent in the candidate's country of origin).
Criterion CS-INST-SDAI-03 — the candidate must have already installed fire detection and fire alarm products and systems.
Definition of the criterion:
the candidate must provide proof of his capacity to install fire detection and fire alarm products and related IT systems, by demonstrating that he has carried out 2 works projects in this field in the past.
The references submitted must be for work carried out in the following fields:
Works reference No 1 — Carrying out new works:
— the works must have been carried out in a single building,
— the value of the works must be at least 650 000 EUR (if the candidate is applying for lot 1 or both lots) or at least 325 000 EUR (if the candidate is applying for lot 2).
Works reference No 2 — Carrying out renovation works:
— the works must have been carried out in 1 or more buildings, all occupied during the works,
— the value of the works is at least 550 000 EUR (if the candidate is applying for lot 1 or both lots) or at least 275 000 EUR (if the candidate is applying for lot 2).
Each reference submitted must have the following minimum characteristics:
— the works must have been accepted (provisional acceptance or equivalent) in the 5 years prior to the date of publication of the contract notice,
— the works must have been carried out in a Member State of the European Union (EU28),
— the works must involve:
• electrical installations (cabling and electrical switchboards, installation and connection of electrical fixtures, commissioning and operational tests),
• for fire detection and fire alarm products and systems,
— the fire detection and fire alarm products and systems must cover both the following levels, as a minimum:
• 'Management',
• 'Automation',
— for the 'Management' level, the works must involve a supervisory system including, as a minimum, via point-to-point command and indication, the addressable fire detectors and addressable manual call points on the one hand and, via command, the fire alarm on the other,
— for the 'Automation' level, the works must involve at least 3 000 addressable elements — fire detectors and/or manual call points and/or input/output devices — and at least 2 items of control and indicating equipment in a network (if the candidate is applying for lot 1 or both lots), or at least 1 000 addressable elements — fire detectors and/or manual call points and/or input/output devices (if the candidate is applying for lot 2),
— the works must involve general fire detection installations (total surveillance),
— the works must have been carried out in accordance with standard NBN S 21-100:2015 (parts 1 and 2), prNBN S 21-100:2014 (parts 1 and 2) or NBN S 21-100:1986 and addenda thereto (or equivalent in the country where the works are to be carried out),
— the works must be the object of a certificate of satisfactory performance, signed and dated by the customer,

— the total surface area of the buildings involved is at least 80 000 m2 (if the candidate is applying for lot 1 or both lots) or at least 40 000 m2 (if the candidate is applying for lot 2).

Selection criteria for the installation, configuration, programming and commissioning of the fire control and fire protection system (système de protection et d'asservissement incendie — SPI).
Criterion CS-INST-SPI-01 — the candidate must be an authorised contractor for building electricity and IT equipment.
Definition of the criterion:
the candidate must provide proof of being an authorised and ranked works contractor for at least 5 years prior to the date of publication of the contract notice, in accordance with the provisions of the Belgian Ministerial Decree of 27.9.1991 (or equivalent in the candidate's country of origin) in each of the following categories and classes:
— category P1 'Electrical installations in buildings': class 4 (if the candidate is applying for lot 1 or both lots) or class 3 (if the candidate is applying for lot 2),
— category S4 'IT equipment': class 3.
Subcontracting of installation services is permitted.
Criterion CS-INST-SPI-02 — the candidate must have already installed fire control products and systems.
Definition of the criterion:
the candidate must provide proof of his capacity to install fire control products and related IT systems, by demonstrating that he has carried out 2 works projects in this field in the past.
The references submitted must be for work carried out in the following fields:
Works reference No 1 — Carrying out new works:
— the works must have been carried out in a single building,
— the value of the works must be at least 300 000 EUR (if the candidate is applying for lot 1 or both lots) or at least 150 000 EUR (if the candidate is applying for lot 2).
Works reference No 2 — Carrying out renovation works:
— the works must have have been carried out in 1 or more buildings, all occupied during the works,
— the value of the works must be at least 330 000 EUR (if the candidate is applying for lot 1 or both lots) or at least 165 000 EUR (if the candidate is applying for lot 2).
Each reference submitted must have the following minimum characteristics:
— the works must have been accepted (provisional acceptance or equivalent) in the 5 years prior to the date of publication of the contract notice,
— the works must have been carried out in a Member State of the European Union (EU28),
— the works must involve:
• electrical installations (cabling and electrical switchboards, installation and connection of electrical fixtures, commissioning and operational tests),
• for fire control products and systems,
— the fire control products and systems must cover, as a minimum, the following 2 levels:
• 'Management',
• 'Automation',
— for the 'Management' level, the works must involve a supervisory system including, as a minimum, via point-to-point command and indication, the addressable inputs and/or outputs,
— for the 'Automation' level, the works must involve at least 2 000 addressable points and at least 2 programmable automatons in a network (if the candidate is applying for lot 1 or both lots), or at least 1 000 addressable points (if the candidate is applying for lot 2),
— the works must be the object of a certificate of satisfactory performance, signed and dated by the customer,

— the total surface area of the buildings in question is at least 80 000 m2 (if the candidate is applying for lot 1 or both lots) or at least 40 000 m2 (if the candidate is applying for lot 2).

Selection criteria for maintenance.
Selection criteria for the maintenance of the fire detection and fire alarm system (système de détection et d'alarme incendie — SDAI).
Criterion CS-MAINT-SDAI-01 — the candidate must have a maintenance service.
Definition of the criterion:
the candidate must provide proof that he has a maintenance (or after-sales) service which has the following characteristics and capacities as a minimum:
— been operational for at least 3 years prior to the date of publication of the contract notice,
— be able to take action on the customer's site, in the Brussels-Capital Region, within 8 hours of the first telephone call,
— be able to work in the future contract's working language, i.e. French,
— be proficient in the manufacturer's fire detection and fire alarm products and related IT systems,
— be able to take action in the event of problems involving both hardware (fire detection and fire alarm, IT) and software (programming, networks) and cover the 3 levels — 'Management', 'Automation' and 'Site',
— comply with the specifications of the manufacturer,
— have a trained and experienced FTE staff (full-time equivalent,1 750 hours/year), including at least 2 engineers and at least 5 senior technicians.
Subcontracting of maintenance services is permitted, but only for tasks relating to maintenance levels 1 to 3 in accordance with standard FDX 60-000:2002 (or equivalent in the candidate's country of origin).
Criterion CS-MAINT-SDAI-02 — the candidate must provide proof of certification for fire detection and fire alarm installations.
Definition of the criterion:
for the provision of preventive and corrective maintenance services for fire detection and fire alarm installations, the candidate must provide evidence of having obtained a certification at least 3 years prior to the date of publication of the contract notice, in accordance with standard NBN S 21-100:1986 and addenda thereto (or equivalent in the candidate's country of origin).
Criterion CS-MAINT-SDAI-03 — the candidate must have already carried out maintenance services for fire detection and fire alarm products and systems.
Definition of the criterion:
the candidate must provide proof of his capacity to conduct maintenance on fire detection and fire alarm products and related IT systems by demonstrating that he has carried out 2 contracts (or orders) for maintenance operations in the past.
Each reference submitted must have the following minimum characteristics:
— the maintenance services must have lasted at least 1 year and have been carried out during the 3 years prior to the date of publication of the contract notice,
— the maintenance services must have been carried out in a Member State of the European Union (EU28),
— the maintenance services must have involved general fire detection installations (total surveillance),
— the maintenance services must have involved, as a minimum, the following fire detection and fire alarm products and related IT systems:
• supervisory software,
• control and indicating equipment,
• fire detector,
• manual call point,
• fire alarm device,
• input/output device,
— the maintenance services must have been carried out in accordance with standard NBN S 21-100:2015 (parts 1 and 2), prNBN S 21-100:2014 (parts 1 and 2) or NBN S 21-100:1986 and addenda thereto (or equivalent in the country where the services are to be carried out),
— the maintenance services must have involved systematic preventive maintenance operations, with tasks relating to maintenance level 4 or 5 in accordance with standard FDX 60-000:2002 (or equivalent in the candidate's country of origin),
— the maintenance services must have been the object of a certificate of satisfactory performance, signed and dated by the customer,
— the maintenance services must involve at least 5 000 addressable points — fire detectors and/or manual call points and/or input/output devices — (if the candidate is applying for both lots), or at least 2 500 addressable points — fire detectors and/or manual call points and/or input/output devices — (if the candidate is applying for a single lot),
— the maintenance services must have had a total annual value of at least 150 000 EUR (if the candidate is applying for both lots) or 75 000 EUR (if the candidate is applying for a single lot),
— the maintenance services must have been carried out with the on-site presence of fire detection technicians with 3 years' experience (maintenance on the customer's site): at least 1 FTE (full-time equivalent, 1 750 hours/year) (if the candidate is applying for both lots) or at least 0,5 FTE (if the candidate is applying for a single lot).
Selection criteria for the maintenance of the fire control and protection system (système de protection et d'asservissement incendie — SPI).
Criterion CS-MAINT-SPI-01 — the candidate must have a maintenance service.
Definition of the criterion:
the candidate must provide proof that he has a maintenance (or after-sales) service which has the following characteristics and capacities as a minimum:
— been operational for at least 3 years prior to the date of publication of the contract notice,
— be able to take action on the customer's site, in the Brussels-Capital Region, within 8 hours of the first telephone call,
— be able to work in the future contract's working language, i.e. French,
— be proficient in the manufacturer's fire control products and related IT systems,
— be able to take action in the event of problems involving both hardware (fire control, IT) and software (programming, networks) and cover the 3 levels — 'Management', 'Automation' and 'Site',
— comply with the requirements of the manufacturer,
— have a trained and experienced FTE staff (full-time equivalent, 1 750 hours/year), including at least 1 engineer and at least 2 senior technicians.
Subcontracting of maintenance services is permitted, but only for tasks relating to maintenance levels 1 to 3 in accordance with standard FDX 60-000:2002 (or equivalent in the candidate's country of origin).
Criterion CS-MAINT-SPI-02 — the candidate must have already conducted maintenance on fire control products and systems.
Definition of the criterion:
the candidate must provide proof of his capacity to conduct maintenance on fire control products and related IT systems by demonstrating that he has carried out 2 contracts (or orders) for maintenance in the past.
Each reference submitted must have the following minimum characteristics:
— the maintenance services must have lasted at least 1 year and have been carried out during the 3 years prior to the date of publication of the contract notice,
— the maintenance services must have been carried out in a Member State of the European Union (EU28),
— the maintenance services must have involved, as a minimum, the following fire control products and related IT systems:
• supervisory software,
• programmable automaton,
• input/output module,
— the maintenance services must have involved systematic preventive maintenance, with tasks relating to maintenance level 4 or 5 in accordance with standard FDX 60-000:2002 (or equivalent in the candidate's country of origin),
— the maintenance services must have been the object of a certificate of satisfactory performance, signed and dated by the customer,
— the maintenance services must have had a total annual value of at least 20 000 EUR (if the candidate is applying for both lots) or 10 000 EUR (if the candidate is applying for a single lot).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
06A050/2015/M012.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
23.3.2016 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

I. Candidates who wish to tender for this contract should consult the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=800 for all necessary information to prepare and submit their application dossier.

Please download the documents and regularly consult the address above in order to keep up to date with any notifications that the European Parliament may make concerning this contract.

The translation of the documents that can be downloaded from the eTendering site may be requested by sending an e-mail to the following address: INLO.AO-Bru@ep.europa.eu

II. Should the European Parliament wish to have additional services during performance of the contract awarded following this invitation to tender procedure, it reserves, as of now, the right to apply the provisions of Article 134(1)(e) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
27.1.2016