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Services - 41767-2015

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05/02/2015    S25

United Kingdom-Carmarthen: Software package and information systems

2015/S 025-041767

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: University of Wales Trinity St David
Postal address: Carmarthen Campus
Town: Carmarthen
Postal code: SA31 3EP
Country: United Kingdom
For the attention of: Heidi Davies
Telephone: +44 1267676767

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from:
Official name: University of Wales Trinity St David
Postal address: Carmarthen Campus
Town: Carmarthen
Postal code: SA31 3EP
Country: United Kingdom
Telephone: +44 1267676767
Internet address:

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Student Record System.
II.2)Type of contract and place of delivery or of performance
Service category No 7: Computer and related services

NUTS code UKL14 South West Wales

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Following the merger of Swansea Metropolitan University into the University of Wales Trinity Saint David (UWTSD) in 2013 there is an institution wide remit to unify and rationalise both business process workflow and the systems and infrastructure that support them.
A priority of the university is to create one unified Student Records System (SRS) from the two that currently exist at the Carmarthen/Lampeter campus and the Swansea campus, namely TRIBAL SITS:VISION and AGRESSO QLS (Unit4).
Both campuses have different business processes to achieve the same required outcomes and are reflective of the legacy processes and the software/system capabilities available at each campus. There are on-going projects to rationalise the student-centric business processes across campuses and the proposed new SRS should facilitate these processes.
Key Objectives:
The University's key objectives for this project are as follows:
To cleanse and merge the existing data-sets.
To provide one centralised and unified student record repository.
To provide an integrated, scalable and technically sound software solution that facilitates the administrative processes defined below
To rationalise and define single ‘business unit' student administrative processes across all campuses.
To provide an intuitive, process driven software solution to facilitate user experience and business productivity.
To provide one central student portal' so students may view, maintain (where appropriate) and complete business process relating to their student and course records.
To rationalise, unify and retire (where applicable) the current interfaces to the SRS.
To provide a ‘data repository' on top of the SRS to facilitate interface and reporting requirements.
To provide an accurate, real time and self-service reporting mechanism to facilitate statutory returns, business intelligence as well as ad-hoc requirements.
Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

48000000 Software package and information systems, 48100000 Industry specific software package, 48190000 Educational software package, 48219000 Miscellaneous networking software package, 48311000 Document management software package, 72212783 Content management software development services, 72212900 Miscellaneous software development services and computer systems, 72226000 System software acceptance testing consultancy services, 72227000 Software integration consultancy services, 72266000 Software consultancy services, 72200000 Software programming and consultancy services

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
(WA Ref:22192).
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: