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Supplies - 44867-2019

30/01/2019    S21

Belgium-Brussels: Supply of furniture for convivial and catering areas and associated services

2019/S 021-044867

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission
Postal address: CSM 1 05/P001
Town: Bruxelles
Postal code: 1049
Country: Belgium
Contact person: OIB.02.002 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570
Internet address(es):
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.cfm
I.1)Name and addresses
Official name: The entities associated with this contract appear in the administrative clauses (in Annex II of the tender specifications)
Postal address: CSM 1 05/P001
Town: Bruxelles
Postal code: 1049
Country: Belgium
Contact person: OIB.02.002 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570
Internet address(es):
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.cfm
I.2)Information about joint procurement
The contract involves joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4395
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4395
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Supply of furniture for convivial and catering areas and associated services

Reference number: OIB.02/PO/2018/058/785
II.1.2)Main CPV code
39100000 Furniture
II.1.3)Type of contract
II.1.4)Short description:

The purpose of this contract is to establish a contract for: supply of furniture for convivial and catering areas and associated services.

II.1.5)Estimated total value
Value excluding VAT: 28 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

European Union

II.2.4)Description of the procurement:

Supply of furniture for convivial and catering areas and associated services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 28 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

EU administrative appropriations

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The tenderer must enclose with its tender all the documents and information required in point III.1) 'Conditions for participation' of this notice and listed in Annex I 'Checklist of documents to be completed and provided' to the tender specifications.

The tenderer must in particular enclose a duly signed and dated solemn declaration stating that it is not in any of the situations which would exclude it from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.cfm

NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signing of the contract.

NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The tenderer must provide:

— copy of the financial statements (balance sheets and profit and loss accounts) for the last 3 financial years, showing the annual pre-tax results. If, for a valid reason, the tenderer is unable to provide these, it must enclose a statement as to annual pre-tax results for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must provide another document as proof of its financial and economic capacity, such as the appropriate guarantee from a third party (e.g. a parent company), statements from auditors, professional accountants or equivalent,

— statement as to overall annual turnover during the past 3 financial years.

Minimum level(s) of standards possibly required:

To be selected, the tenderer must provide proof of an average annual turnover for the past 3 financial years of 4 800 000 EUR.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The tenderer must:

— prove the existence of an organisation based on a quality assurance system that meets at least the requirements of the ISO 9001 standard:

—— either by providing the certified copy of the ISO 9001 certificate specifying the area covered and the accredited body that issued the certificate,

—— or by providing a certified copy of any other equivalent reference that may be the subject, following a third party audit, to a recognition such as certification, authorisation or approval,

—— or by providing documentation of the quality management system implemented by the tenderer, with a written and signed commitment (prior to the publication of the contract notice) from the person authorised to commit the tenderer; this documentation must include at least:

—— the quality policy and the 'quality' objectives,

—— a documentary system (control of internal and external documents, control of recordings, control of non-conformities, preventive actions, corrective actions and internal audits),

—— mapping and definition of the processes to be applied,

—— a verification system (internal audit, etc.),

—— a system of analysis of the results (management review, complaints, surveys, satisfaction, indicators, etc.),

—— an adjustment and improvement plan (business plan, management and services action plan, etc.).

Minimum level(s) of standards possibly required:

— provide 3 examples of furniture delivery for convivial areas that can accommodate at least 50 people, an example of delivery of restaurant furniture with a minimum capacity of 60 places, and two examples of delivery of furniture for self-services with a minimum capacity of 250 places, delivered over the last 3 years,

— provide 2 examples of furniture delivery for catering and convivial areas, each to a different country, from the list of countries to be served under this contract, other than Benelux, delivered over the past 3 years.

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/03/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 13/03/2019
Local time: 10:00

Office pour les infrastructures et la logistique — Bruxelles (OIB), Bâtiment CSM1, Cours Saint-Michel 23 (entrée côté, Rue Père de Deken) — 1040 Bruxelles, BELGIUM.

Information about authorised persons and opening procedure:

One duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1)), no later than 2 working days prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months after the award.

VI.2)Information about electronic workflows
Electronic ordering will be used
VI.3)Additional information:

1) For British candidates or tenderers:

Please be aware that after the United Kingdom's withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries will apply to candidates or tenderers established in the United Kingdom depending on the outcome of negotiations. If such access is not provided for by the legal provisions in force, candidates or tenderers from the United Kingdom could be excluded from the procurement procedure.

2) The specifications and additional documents (including questions and answers) will be available at the following web address:


Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the website are requested to consult it regularly. The Commission cannot be held liable should tenderers not be aware of any additional information on this invitation to tender given on this website.

The site will be updated regularly and it is the responsibility of tenderers to check for any updates and modifications during the tendering period.

3) Submission of samples within the 15 working days following the final date of submission of the tender, as indicated in point of the administrative clauses (Annex II);

4) Executive agencies may be included in the contract as contracting authorities (within a limit of 10 % of the total contract value and for all the executive agencies taken together) if, at the time of publication of this invitation to tender, they were not yet officially set up or in the process of being set up and, consequently, no formal designation could be specified in the invitation to tender documents;

5) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link: http://ec.europa.eu/oib/procurement_fr.cfm

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GeneralCourt.registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to the plaintiff. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.5)Date of dispatch of this notice: