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Belgium-Brussels: Supply of furniture for convivial and catering areas and associated services
Section I: Contracting authority
Section II: Object
Supply of furniture for convivial and catering areas and associated services
The purpose of this contract is to establish a contract for: supply of furniture for convivial and catering areas and associated services.
Supply of furniture for convivial and catering areas and associated services.
EU administrative appropriations
Section III: Legal, economic, financial and technical information
The tenderer must enclose with its tender all the documents and information required in point III.1) 'Conditions for participation' of this notice and listed in Annex I 'Checklist of documents to be completed and provided' to the tender specifications.
The tenderer must in particular enclose a duly signed and dated solemn declaration stating that it is not in any of the situations which would exclude it from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.cfm
NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signing of the contract.
NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.
The tenderer must provide:
— copy of the financial statements (balance sheets and profit and loss accounts) for the last 3 financial years, showing the annual pre-tax results. If, for a valid reason, the tenderer is unable to provide these, it must enclose a statement as to annual pre-tax results for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must provide another document as proof of its financial and economic capacity, such as the appropriate guarantee from a third party (e.g. a parent company), statements from auditors, professional accountants or equivalent,
— statement as to overall annual turnover during the past 3 financial years.
To be selected, the tenderer must provide proof of an average annual turnover for the past 3 financial years of 4 800 000 EUR.
The tenderer must:
— prove the existence of an organisation based on a quality assurance system that meets at least the requirements of the ISO 9001 standard:
—— either by providing the certified copy of the ISO 9001 certificate specifying the area covered and the accredited body that issued the certificate,
—— or by providing a certified copy of any other equivalent reference that may be the subject, following a third party audit, to a recognition such as certification, authorisation or approval,
—— or by providing documentation of the quality management system implemented by the tenderer, with a written and signed commitment (prior to the publication of the contract notice) from the person authorised to commit the tenderer; this documentation must include at least:
—— the quality policy and the 'quality' objectives,
—— a documentary system (control of internal and external documents, control of recordings, control of non-conformities, preventive actions, corrective actions and internal audits),
—— mapping and definition of the processes to be applied,
—— a verification system (internal audit, etc.),
—— a system of analysis of the results (management review, complaints, surveys, satisfaction, indicators, etc.),
—— an adjustment and improvement plan (business plan, management and services action plan, etc.).
— provide 3 examples of furniture delivery for convivial areas that can accommodate at least 50 people, an example of delivery of restaurant furniture with a minimum capacity of 60 places, and two examples of delivery of furniture for self-services with a minimum capacity of 250 places, delivered over the last 3 years,
— provide 2 examples of furniture delivery for catering and convivial areas, each to a different country, from the list of countries to be served under this contract, other than Benelux, delivered over the past 3 years.
Section IV: Procedure
Office pour les infrastructures et la logistique — Bruxelles (OIB), Bâtiment CSM1, Cours Saint-Michel 23 (entrée côté, Rue Père de Deken) — 1040 Bruxelles, BELGIUM.
One duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1)), no later than 2 working days prior to the opening session.
Section VI: Complementary information
48 months after the award.
1) For British candidates or tenderers:
Please be aware that after the United Kingdom's withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries will apply to candidates or tenderers established in the United Kingdom depending on the outcome of negotiations. If such access is not provided for by the legal provisions in force, candidates or tenderers from the United Kingdom could be excluded from the procurement procedure.
2) The specifications and additional documents (including questions and answers) will be available at the following web address:
Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the website are requested to consult it regularly. The Commission cannot be held liable should tenderers not be aware of any additional information on this invitation to tender given on this website.
The site will be updated regularly and it is the responsibility of tenderers to check for any updates and modifications during the tendering period.
3) Submission of samples within the 15 working days following the final date of submission of the tender, as indicated in point 188.8.131.52 of the administrative clauses (Annex II);
4) Executive agencies may be included in the contract as contracting authorities (within a limit of 10 % of the total contract value and for all the executive agencies taken together) if, at the time of publication of this invitation to tender, they were not yet officially set up or in the process of being set up and, consequently, no formal designation could be specified in the invitation to tender documents;
5) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link: http://ec.europa.eu/oib/procurement_fr.cfm
Within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to the plaintiff. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.