Services - 46176-2016

11/02/2016    S29    - - Services - Contract notice - Restricted procedure 

United Kingdom-London: Patrol services

2016/S 029-046176

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Lee Valley Regional Park Authority
Myddelton House, Bulls Cross, Enfield
United Kingdom
Telephone: +44 1992717711
Fax: +44 1992719937
NUTS code: UKI21

Internet address(es):

Main address:

Address of the buyer profile:

I.1)Name and addresses
Broxbourne Borough Council
Bishops College, Churchgate, Cheshunt
United Kingdom
NUTS code: UKH23

Internet address(es):

Main address:

I.1)Name and addresses
Essex County Council
County Hall, Market Road
United Kingdom
NUTS code: UKH3

Internet address(es):

Main address:

I.1)Name and addresses
City of London Corporation
City of London Guildhall, PO Box 270
United Kingdom
NUTS code: UKI12

Internet address(es):

Main address:

I.2)Information about joint procurement
The contract involves joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

Park Security Patrol Service within the Lee Valley Regional Park and Borough of Broxbourne.

Reference number: LVRPABOB/FA/1601
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

This Framework is to provide a specialist Park Security Patrol Service (to be shared equally) between the Lee Valley Regional Park Authority and Broxbourne Borough Council.

The contract will be made accessible (via an access agreement) to both Essex County Council and the City of London Corporation should they wish to engage with the successful provider for similar services, with such award(s) being within the legislative boundaries of this Framework

Note: To register your interest in this notice and obtain any additional information, please visit the myTenders web site at

II.1.5)Estimated total value
Value excluding VAT: 750 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKH23
NUTS code: UKH3
NUTS code: UKI21
Main site or place of performance:

Essex, Hertfordshire, London.

II.2.4)Description of the procurement:

This contract is to provide a specialist Park Security Patrol Service (to be shared equally) between the Lee Valley Regional Park Authority and Broxbourne Borough Council. Both customers are looking for a service provider that can deliver in the following areas:

— Enforcement;

— Education through developed education programs, i.e. dog behaviour/training, etc.;

— Distraction activities, i.e. youth programs, etc.;

— Engagement with the community and users of the sites and facilities;

— Provide emergency back up and response 24/7;

— To have experience of patrolling in open spaces/parkland, buildings and estates;

— Be a visible deterrent, recognisable and approachable.

As stated this service will be in the Lee Valley Park (both North and South of the M25 orbital motorway), within the Borough of Broxbourne and the Counties of Essex and Hertfordshire, as such we would prefer (as a weighted consideration) the successful provider to be pro-actively engaged, accredited and/or affiliated with the incumbent Police Authorities or a Police Authority outside the stated boundaries. The Customers are keen that this service is not wholly seen as enforcement but rather a service that encourages and persuades people to use the areas with consideration and respect. However we will require the service provider to be able to enforce and ensure compliance if the situation is warranted, working very closely with the relevant emergency services, utilising enforcement by-laws if necessary.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 750 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

24 months subject to agreement between all parties.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The number will be determined through the ranking of the responses to the pre-qualification questionnaire (PQQ), based on the candidates compliance with the selection criteria and scoring analysis i.e. outlined within the PQQ.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

In accordance with Regulation 58 of the Public Contracts Regulations 2015, as set out within the pre-qualification questionnaire (PQQ) documentation.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

In accordance with Regulation 58 of the Public Contracts Regulations 2015, as set out within the pre-qualification questionnaire (PQQ) documentation.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

In accordance with Regulation 58 of the Public Contracts Regulations 2015, as set out within the pre-qualification questionnaire (PQQ) documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
In the case of framework agreements, provide justification for any duration exceeding 4 years: Economies of Scale, Investment in Staff and Vehicles
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/03/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 16/03/2016
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

May 2021 or May 2023, if extended for 24 months.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The Customer reserves the right to amend the time scale and to cancel the procurement and/or not award all or part of the contract. The Customer will not be responsible for any costs incurred by any candidates in relation to the procurement exercise including if the procurement exercise is cancelled.

To express your interest, candidates are required to complete and submit the pre-qualification questionnaire(PQQ).

This can be accessed for download using the following link below. The pre-qualification questionnaire (PQQ) documentation must be submitted by 12:00, Monday, 11.3.2016.

Candidates are advised that the Customers are subject to the Freedom of Information Act 2000 (FOIA) and are further subject to the Environmental Information Regulations 2004 (EIR). If a candidate considers that any of the information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, identify clearly the specific information it does not wish to be disclosed and specify clearly the reasons for its sensitivity. The Customer will take such statements into consideration in the event that it receives a request pursuant to FOIA or EIR which relates to the information provided by a candidate. However, if the information is requested, the Customer may be obliged under FOIA and/or EIR to disclose such information, irrespective of the candidate's wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.

The contract period will be 60 months with an option to extend for a period of up to 24 months (in 12 month extensions, subject to agreement between both parties).

(MT Ref:170409).

VI.4)Procedures for review
VI.4.1)Review body
Lee Valley Regional Park Authority
Myddelton House, Bulls Cross
United Kingdom
Telephone: +44 1992717711
Fax: +44 1992719937

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

In accordance with Regulations 85 to 103 of Public Contracts Regulations 2015.

The Customer will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: