United Kingdom-London: IT services: consulting, software development, Internet and support
Contract award notice
Results of the procurement procedure
Section I: Contracting authority
Main address: https://www.justice.gov.uk/
Section II: Object
End User Computing Services at Her Majesty's Prisons and Probations Service.
The provision of end-user computing and ancillary services to support the management of prison services in England and Wales, prior to the transition of those services to the Ministry of Justice's common ICT infrastructure.
Section IV: Procedure
The authority relies on the ground set out in Regulation 32(2)(b)(ii) (Use of negotiated procedure without prior publication) of the Public Contracts Regulations 2015. For technical reasons, the services can be provided only by a particular economic operator. This is the incumbent supplier (Entserv UK Limited) who has been providing the services that form the subject matter of this contract under a contract with the authority for the last 5 years which expired on 31.12.2017.
Cognisant of the UK Government’s approach to technology to provide better public services for less cost through disaggregating, optimising, and modernising technology, the authority is considering its wider ICT strategy from 2019 onwards.
Whilst a number of the services that formed part of the existing contract have been transitioned to replacement suppliers, a number of services are yet to be transitioned. There is a short-term requirement for limited end-user computing services (EUCS) to continue to be provided for a period beyond 31.12.2017, to enable:
1) A gradual and flexible exit of services;
2) Provision of EUCS provided on the same technology platform across all estates, and;
3) Co-terminus provision of the current arrangements for EUCS in order to give the authority flexibility with respect to the authority’s revised ICT strategy from 2019 onwards.
The term of the contract is for a period of 22 months to October 2019. The contract reflects the expected gradual reduction of the services over the term.
From a technical perspective, it is not feasible to transition these services to a new supplier for a short period as to do so would require new, separate infrastructure to be implemented. The exit services come at the end of a complex, high value, extended the contractual relationship, and require a period of migration, requiring periods of downtime.
The exit services, therefore, represent a high risk to service continuity. Therefore, it is the authority’s view that it is likely that the cost of appointing a different supplier would not only be prohibitive but also that no other supplier would choose to bid for such a short-term appointment where the services are expected to reduce over the term.
The absence of competition has not arisen as a result of an artificial narrowing down of the parameters of the procurement.
A VEAT notice to this effect was published on 10.11.17 (OJ/S 2017/S 216-449937).
Section V: Award of contract
Section VI: Complementary information