Services - 51544-2023
26/01/2023    S19

Belgium-Brussels: Austria – Support Services for the Organisation of Events and Other Communication and Information Activities of the Liaison Office

2023/S 019-051544

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament
Postal address: Rue Wiertz 60
Town: Brussels
NUTS code: BE1 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1047
Country: Belgium
E-mail: DGCOMM-EPLO-FinancialSupport@europarl.europa.eu
Internet address(es):
Main address: www.europarl.europa.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=13147
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=13147
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Austria – Support Services for the Organisation of Events and Other Communication and Information Activities of the Liaison Office

Reference number: VIE/COMM/AWD/2023/17
II.1.2)Main CPV code
79416000 Public relations services
II.1.3)Type of contract
Services
II.1.4)Short description:

The European Parliament (EP) is looking for the provision of support services for the organisation of communication and information activities of the European Parliament Liaison Offices (EPLOs). This contract concerns the activities carried out by the EP in Austria, in the capital as well as in the different regions for a decentralised communication. The services can also be requested for cross-border activities with neighbouring countries.

II.1.5)Estimated total value
Value excluding VAT: 750 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
79418000 Procurement consultancy services
79950000 Exhibition, fair and congress organisation services
79994000 Contract administration services
II.2.3)Place of performance
NUTS code: AT Österreich
II.2.4)Description of the procurement:

The purpose of the framework contract is to provide support and technical assistance in the organisation of communication and information activities of the EPLOs. The EPLOs address stakeholders, media and general public that often have high political and strategic importance and require complex logistics. In general terms, the contractor will perform the major functions:

— organisation of events;

— organisation of communication campaigns;

— production of media content, including, where necessary, with the selection and sub-contracting of third party providers for specific tasks;

— other services in the field of communication and information (often via third parties).

Due to the decentralised organisation of the EP administration, the operational responsibility, in particular the definition of activities and daily contacts for this contract with the contractor, lie with the EPLOs. On the other hand, the conclusion of specific contracts and payment of invoices are handled by the EP’s central services, located in Brussels.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 750 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The initial duration of the contract shall be 12 months, renewable three times for a maximum duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/04/2023
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 14/04/2023
Local time: 10:30

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Town: Luxembourg
Postal code: L-1047
Country: Luxembourg
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Country: France
VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the European Union
Town: Luxembourg
Country: Luxembourg
VI.5)Date of dispatch of this notice:
19/01/2023