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Luxembourg-Luxembourg: Long-term hire, purchase and maintenance of gym equipment
Section I: Contracting authority
Section II: Object
Long-term hire, purchase and maintenance of gym equipment.
The subject of lot 1 is the long-term hire of gym machines for the fitness room at the European Court of Auditors, including its installation and maintenance for a 5-year period. The subject of lot 2 is the supply of gym equipment for the fitness room.
Long-term hire and maintenance of gym equipment
12, rue Alcide de Gasperi, 1619 Luxembourg, LUXEMBOURG.
The subject of this lot is the long-term hire of gym machines for the fitness room at the European Court of Auditors, including its installation and maintenance for a 5-year period.
Supply of gym equipment
The subject of the open procedure is the supply of gym equipment.
Section III: Legal, economic, financial and technical information
For lot 1, tenderers must have sufficient economic and financial capacity to enable them to perform the contract in compliance with the contractual provisions, taking into account its value and scale. If, in the light of the information supplied by the tenderer, the Court has doubts about his financial capacity, or if it is clearly insufficient for performance of the contract, the tender may be rejected without the tenderer being able to claim any financial compensation.
In order to prove that the tenderer has sufficient economic and financial capacity to perform the contract, the following documentation must be presented:
— audited financial statements (balance sheets and profit and loss accounts) of the tenderer, for at least the last 2 financial years for which accounts have been closed, or equivalent documentation (e.g. where company law in the country in which the tenderer is established does not require publication of a balance sheet),
— declaration on the average annual turnover for the last 3 years. This must be the turnover figure related only to the subject matter of the contract and the average figure must beat least 300 000 EUR.
If, for some exceptional reason that the Court considers justified, the tenderer is unable to provide the references requested by the Court, he may prove his economic and financial capacity by any other means that the Court considers appropriate.
Tenderers must have sufficient technical and professional capacities to enable them to perform the contract in compliance with the contractual provisions, taking into account their values and subjects.
For lot 1, the Court requires tenderers to have considerable and proven experience in supplying and installing gym equipment.
The technical and professional capacity of economic operators for lot 1 will be substantiated by the following documents:
— evidence of 5 contracts performed within the last 5 years relating to the provision of gym equipment to a professional gym (as opposed to a domestic situation), to any private or public gyms (e.g. fitness centres, sporting associations, gyms in public institutions) excluding school gyms. The user profile must be similar to that of the Court (see Section B below). Contracts that are currently being implemented (i.e. goods were ordered but not yet installed) may also be included. For all contracts, the type, brands and technical specifications of gym equipment provided should be detailed,
— evidence of 1 contract performed within the last 3 years relating to the maintenance of a fitness room.
For lot 2, the technical and professional capacity of economic operators will be substantiated by the following documents:
— evidence of 3 similar contracts within the last 5 years (the same type of equipment and value) with any private or public gyms (e.g. fitness centres, sporting associations, gyms in public institutions), excluding school gyms. Where smaller contracts have been executed, these may be consolidated to arrive at the total required value,
— evidence that the equipment supplied is for commercial use. This can be in the form of certificates from the manufacturers as to the uses and users of the equipment. If this is not available the tenderer should supply any documentation he considers acceptable and a decision on its validity will be made on a case-by-case basis.
Section IV: Procedure
Section VI: Complementary information
A complaint must be lodged within 2 months of the plaintiff being notified or, failing this, of the day on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.