Supplies - 54305-2016

18/02/2016    S34    European Court of Auditors - Supplies - Contract notice - Open procedure 

Luxembourg-Luxembourg: Long-term hire, purchase and maintenance of gym equipment

2016/S 034-054305

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Court of Auditors
12, rue Alcide de Gasperi
Luxembourg
1615
Luxembourg
Contact person: ECA Procurement Service
Telephone: +352 4398-47611
E-mail: eca-procurement.service@eca.europa.eu
Fax: +352 4398-46667
NUTS code: LU

Internet address(es):

Main address: http://www.eca.europa.eu

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1309
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
European Court of Auditors
12, rue Alcide de Gasperi
Luxembourg
1615
Luxembourg
E-mail: eca-procurement.service@eca.europa.eu
NUTS code: LU

Internet address(es):

Main address: http://www.eca.europa.eu

I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Long-term hire, purchase and maintenance of gym equipment.

Reference number: AO 412.
II.1.2)Main CPV code
37400000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The subject of lot 1 is the long-term hire of gym machines for the fitness room at the European Court of Auditors, including its installation and maintenance for a 5-year period. The subject of lot 2 is the supply of gym equipment for the fitness room.

II.1.5)Estimated total value
Value excluding VAT: 170 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
II.2)Description
II.2.1)Title:

Long-term hire and maintenance of gym equipment

Lot No: 1
II.2.2)Additional CPV code(s)
37440000
II.2.3)Place of performance
NUTS code: LU
Main site or place of performance:

12, rue Alcide de Gasperi, 1619 Luxembourg, LUXEMBOURG.

II.2.4)Description of the procurement:

The subject of this lot is the long-term hire of gym machines for the fitness room at the European Court of Auditors, including its installation and maintenance for a 5-year period.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Energy consumption / Weighting: 5
Quality criterion - Name: Proposed layout of the fitness room / Weighting: 8
Quality criterion - Name: Safety / Weighting: 2
Quality criterion - Name: Cleaning after use / Weighting: 1
Quality criterion - Name: Additional weights provided for machines / Weighting: 34
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 150 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 65
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: General budget of the EU.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Supply of gym equipment

Lot No: 2
II.2.2)Additional CPV code(s)
37440000
II.2.3)Place of performance
NUTS code: LU
Main site or place of performance:

12, rue Alcide de Gasperi, 1619 Luxembourg, LUXEMBOURG.

II.2.4)Description of the procurement:

The subject of the open procedure is the supply of gym equipment.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 20 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 3
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: General budget of the EU.
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

For lot 1, tenderers must have sufficient economic and financial capacity to enable them to perform the contract in compliance with the contractual provisions, taking into account its value and scale. If, in the light of the information supplied by the tenderer, the Court has doubts about his financial capacity, or if it is clearly insufficient for performance of the contract, the tender may be rejected without the tenderer being able to claim any financial compensation.

In order to prove that the tenderer has sufficient economic and financial capacity to perform the contract, the following documentation must be presented:

— audited financial statements (balance sheets and profit and loss accounts) of the tenderer, for at least the last 2 financial years for which accounts have been closed, or equivalent documentation (e.g. where company law in the country in which the tenderer is established does not require publication of a balance sheet),

— declaration on the average annual turnover for the last 3 years. This must be the turnover figure related only to the subject matter of the contract and the average figure must beat least 300 000 EUR.

If, for some exceptional reason that the Court considers justified, the tenderer is unable to provide the references requested by the Court, he may prove his economic and financial capacity by any other means that the Court considers appropriate.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Tenderers must have sufficient technical and professional capacities to enable them to perform the contract in compliance with the contractual provisions, taking into account their values and subjects.

For lot 1, the Court requires tenderers to have considerable and proven experience in supplying and installing gym equipment.

The technical and professional capacity of economic operators for lot 1 will be substantiated by the following documents:

— evidence of 5 contracts performed within the last 5 years relating to the provision of gym equipment to a professional gym (as opposed to a domestic situation), to any private or public gyms (e.g. fitness centres, sporting associations, gyms in public institutions) excluding school gyms. The user profile must be similar to that of the Court (see Section B below). Contracts that are currently being implemented (i.e. goods were ordered but not yet installed) may also be included. For all contracts, the type, brands and technical specifications of gym equipment provided should be detailed,

— evidence of 1 contract performed within the last 3 years relating to the maintenance of a fitness room.

For lot 2, the technical and professional capacity of economic operators will be substantiated by the following documents:

— evidence of 3 similar contracts within the last 5 years (the same type of equipment and value) with any private or public gyms (e.g. fitness centres, sporting associations, gyms in public institutions), excluding school gyms. Where smaller contracts have been executed, these may be consolidated to arrive at the total required value,

— evidence that the equipment supplied is for commercial use. This can be in the form of certificates from the manufacturers as to the uses and users of the equipment. If this is not available the tenderer should supply any documentation he considers acceptable and a decision on its validity will be made on a case-by-case basis.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/03/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 01/04/2016
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
General Court of the European Union
rue du Fort Niedergrünewald
Luxembourg
2925
Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu/

VI.4.2)Body responsible for mediation procedures
European Ombudsman
Strasbourg
67001
France
Telephone: +33 388172313

Internet address: http://ombudsman.europa.eu/

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

A complaint must be lodged within 2 months of the plaintiff being notified or, failing this, of the day on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/02/2016