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Services - 62396-2018
10/02/2018    S29

Belgium-Brussels: Operation, maintenance, development, assistance and consultancy services for the CMMS/COSWIN software for the European Parliament buildings on the sites of BE, LU and FR

2018/S 029-062396

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament
Postal address: Rue Wiertz 60
Town: Bruxelles
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Postal code: 1047
Country: Belgium
Contact person: Services des contrats et marchés
E-mail: INLO.AO.DIR.A@ep.europa.eu
Internet address(es):
Main address: http://europarl.europa.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3059
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: European Parliament
Postal address: 60 rue Wiertz (Bâtiment Altiero Spinelli, bureau 00F256)
Town: Bruxelles
Postal code: 1047
Country: Belgium
Contact person: Services des contrats et marchés
E-mail: INLO.AO.DIR.A@ep.europa.eu
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Internet address(es):
Main address: http://europarl.europa.eu
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Operation, maintenance, development, assistance and consultancy services for the CMMS/COSWIN software for the European Parliament buildings on the sites of BE, LU and FR

Reference number: 06A0010-2017-M043
II.1.2)Main CPV code
48421000 Facilities management software package
II.1.3)Type of contract
Services
II.1.4)Short description:

In accordance with the provisions of Regulation (EU, Euratom) No 966/2012 of the European Parliament and the Council of 25.10. 2012 on the financial rules applicable to the general budget of the European Union, the European Parliament has decided to launch this invitation to tender to cover the services of operation, maintenance, development, assistance and consultancy for the CMMS/Coswin software, for the buildings occupied or to be occupied by the European Parliament on the sites of Brussels (BE), Luxembourg (LU) and Strasbourg (FR).

II.1.5)Estimated total value
Value excluding VAT: 2 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.2)Description
II.2.1)Title:

Lot A: operation, maintenance, assistance – Helpdesk support, development – development support, consultancy – user support – training, mobile tool

Lot No: 1
II.2.2)Additional CPV code(s)
48210000 Networking software package
72267000 Software maintenance and repair services
II.2.3)Place of performance
NUTS code: BE BELGIQUE-BELGIË
NUTS code: FR FRANCE
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

Area 1 — operation.

The contractor will provide the various services necessary for the operation of the CMMS, and will make every effort to ensure the permanent smooth running of the software.

Area 2 — maintenance.

The contractor will provide the various services necessary for the maintenance of the CMMS, covering the preventive, corrective and upgrading maintenance of the IS.

Area 3 — assistance – Helpdesk support.

The contractor will set up and manage a Helpdesk and will follow up the requests for assistance it receives.

Area 4 — development – development support.

At the request of the European Parliament, the contractor will provide consulting and development services for new functionalities related to the improvement of the CMMS solution.

Area 5 — consultancy – user support — training.

At the request of the European Parliament, the contractor will provide:

— consulting services on good practices for the use of the CMMS in the field of building management,

— direct support to users,

— training for users of the CMMS.

Area 6 — mobile tool.

At the request of the European Parliament, the contractor will take charge of the supply, implementation, maintenance and assistance for a Coswin mobile solution at the 3 workplaces. This must be fully integrated with the IT and network environment of the European Parliament.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 800 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot B: advice and consultancy, assistance — development — training

Lot No: 2
II.2.2)Additional CPV code(s)
79993000 Building and facilities management services
48421000 Facilities management software package
72267000 Software maintenance and repair services
II.2.3)Place of performance
NUTS code: BE BELGIQUE-BELGIË
NUTS code: FR FRANCE
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

Area 1 — advice and consultancy.

The contractor will provide advice and consultancy services oriented towards building services with respect to the use of CMMS.

Area 2 — assistance — development — training.

The contractor will provide services:

— of assistance for European Parliament officials in managing the CMMS contract,

— of the development of new functionalities relating to the data provided by the CMMS (development outside of COSWIN) in order to facilitate the exploitation of the same,

— of assistance and advice in the event of a possible migration to new CMMS or BIM solutions,

— of training for users of the CMMS. The training may concern the use of spreadsheets to facilitate the exploitation of data from Coswin and methods of reporting, with tools related to Coswin or others.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 1 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/03/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 27/03/2018
Local time: 10:00
Place:

European Parliament - bâtiment Remard.

Rue Belliard 89

1000, Bruxelles

Bureau RMD 04J030.

Information about authorised persons and opening procedure:

Persons authorised to be present at the opening of tenders: yes.

Additional information: to be made known 2 working days before the tender opening date. See procedures in "Conditions for submitting a tender" available at the website.

https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3059

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the Court of Justice of the European Union
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Internet address: http://curia.europa.eu
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Postal code: 67000
Country: France
Internet address: http://ombudsman.europa.eu
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Greffe du tribunal de l'Union européenne
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
29/01/2018