Works - 62444-2015

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21/02/2015    S37

United Kingdom-Edinburgh: Building construction work

2015/S 037-062444

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: University of Edinburgh
Postal address: Charles Stewart House, 9-16 Chambers Street
Town: Edinburgh
Postal code: EH1 1HT
Country: United Kingdom
Contact person: Procurement
For the attention of: Margaret Lochhead
E-mail: margaret.lochhead@ed.ac.uk
Telephone: +44 1316508202

Internet address(es):

General address of the contracting authority: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

Electronic access to information: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Further information can be obtained from:
Official name: University of Edinburgh
Postal address: Charles Stewart House, 9-16 Chambers Street
Town: Edinburgh
Postal code: EH1 1HT
Country: United Kingdom
Contact person: Procurement
For the attention of: Margaret Lochhead
E-mail: margaret.lochhead@ed.ac.uk
Telephone: +44 1316508202
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: University of Edinburgh
Postal address: Charles Stewart House, 9-16 Chambers Street
Town: Edinburgh
Postal code: EH1 1HT
Country: United Kingdom
Contact person: Procurement
For the attention of: Margaret Lochhead
E-mail: margaret.lochhead@ed.ac.uk
Telephone: +44 1316508202
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Tenders or requests to participate must be sent to:
Official name: University of Edinburgh
Postal address: Charles Stewart House, 9-16 Chambers Street
Town: Edinburgh
Postal code: EH1 1HT
Country: United Kingdom
Contact person: Procurement
For the attention of: Margaret Lochhead
E-mail: margaret.lochhead@ed.ac.uk
Telephone: +44 1316508202
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
EC/0663/PQQ Main Contractor Darwin Building Refurbishment Enabling Works.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Edinburgh.

NUTS code UK UNITED KINGDOM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
EC/0663/PQQ Main Contractor Darwin Building Refurbishment Enabling Works.
PQQ return date is no later than 12:00 Noon on the 23.3.2015.
Please note the PQQ documentation is available via PCS-Tender.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 3612 under PQQs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the PQQ it will move to your My PQQs area.

Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 3612 under s Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the it will move to your My s area.

For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
II.1.6)Common procurement vocabulary (CPV)

45210000 Building construction work, 45214400 Construction work for university buildings

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
EC/0663/PQQ Main Contractor Darwin Building Refurbishment Enabling Works.
PQQ Return date is no later than 12:00 Noon on the 23.3.015.
1. Summary of Project;
1. Project Name — Redevelopment for the School of Biology.
Enabling Works.
2. Estates Development Manager — Cliff Barraclough;
3. Project Manager — Steven Goodall;
4. Construction cost (excluding VAT) 11 500 000 GBP;
5. Main Contract type — (JCT:SBCC) Standard Building Contract With Quantities for use in Scotland (Nov 2011). Incorporating Sectional Completion;
6. Anticipated start on site date — October 2015;
7. Anticipated construction length — 20 months;
8. Award criteria 80 percent Cost (tender) vs 20 percent quality (ITT and Interview).
2. The Project Brief.
2.1 Background;
This project comprises 5 lots of significant projects that need to be carried out as enabling works to allow the full decant and refurbishment of the 10 storey Darwin Tower and the construction of a new build 'Hive' on the footprint of the current Darwin Library to create a cutting edge Darwin Biohub Building. In addition there are plans to construct a BRF to the south of the Darwin tower, the combined value of these Main Contract works will be in the region of 100 000 000 GBP.
The works included in this submission incorporates 5 Lots of enabling works as detailed below. These projects are required to either decouple the current HVAC and elec services or to provide decant space for functions currently housed in the Darwin Tower and Darwin Library.
2.2 Scope of Appointment:
Please note funding has been approved for this tender/project up to the ITT stage.
In the event this tender/project moves onto the ITT stage then the University of Edinburgh still reserves the right at any time prior to contract award/appointment to reduce the number of Lots applicable to this tender/project.
As the following Lots will be overlapping or running concurrently and are all located in the same vicinity a single Main Contractor will be appointed. The Main Contractor will act as Principal Contractor to ensure the works are coordinated safely.
The design is currently at stage C/D.
The 5 Lots are shown pictorially within the PQQ PDF Appendix 1 document: Darwin Redevelopment for the SBS — Enabling Works.
Lot 1 — Construction of Temporary Site Access and Haul Road (value in the order of 750 000 GBP
— A dedicated site construction entrance and exit shall be created off Mayfield Road to ensure safe segregation of site construction vehicles from the University community.
— An internal site haul road will be constructed with appropriate turning points along the southern boundary of the site. This route will be surfaced to mitigate vibration caused by construction vehicle movements and activities.
— The construction site will be logistically constrained by existing buildings and boundaries which may restrict plant size.
Lot 2 — Services Diversions and Associated Civils Works value in the order of 500 000 GBP
— Works include the extension of existing CHP, gas and mains water supplies along Max Born Crescent and the service road described in Lot 1. These will service the MEP Building and future connections to the BRF (which will be carried out during the Main Contract) as well as water and CHP provision to Waddington II and the new Glasshouse. The existing chiller compound located due south of Darwin Tower shall be retained until the MEP Building is commissioned and operational and will impact the sequencing of underground services installations.
— LV / MV supplies may need to be diverted from Substation C during the construction of the site service road.
— Coordination will be required in relation to statutory services present on site which include natural gas, and LV / MV electrical cabling.
— Internal CHP works will be required.
— BOC compound relocation may be required to facilitate construction of the MEP Building and associated civils works.
— Rehabilitation (trenchless repairs) and replacement of defective site drainage will be required. Some of these routes are out-with the contractor's compound and will require out of hours working as well as traffic management. The contractor will also be required to manage live flows through the site.
— Drainage diversion around the proposed Waddington II site will be required to allow construction of same.
— Drainage connections to the MEP Building, Waddington and new Glasshouse will be required.
— In relation to underground civils works in proximity to site boundaries, it will be anticipated that protection to mature trees will be required.
Lot 3 — Construction of new Mechanical and Electrical Plant (MEP) Building value in the order of 4 100 000 GBP

— 1 150 m2 GIA over 3 floors

— New MEP Building located south of the Swann building/west of Darwin Tower. Accommodates mechanical and electrical plant equipment serving Swann and subsequently Darwin and Hive, as well as relocated workshops facilities and supplies stores at ground floor level. Situated adjacent to the main SBS service yard to the south for deliveries/maintenance access and the new service road from Max Born Crescent.
— The building enables a rationalisation of existing plant equipment currently located due south of the Darwin Tower and within both the Swann building and Darwin Library, and facilitates separate asbestos removal works from the Darwin Tower which will be concurrent to the Enabling Works package.
— Electrical plant equipment is provided at ground and second floor roof areas (primarily transformers and ring main units, low voltage switchboards and ICT cabinets, and generator provision for Swann and Darwin Tower externally), with mechanical plant equipment being located at first and second floors and roof areas (including low temperature hot water systems, wet chillers, chilled water, mains water storage tanks, and dry air coolers externally).
—The primary structure is a steel framed construction with ground bearing concrete slab and screed, composite profiled metal deck to upper floors with a power-float finish.
— Works include construction interfaces with the cladding to the Darwin Tower at ground to first floor level, as well as connections with the adjacent Swann stair core for service maintenance access and emergency egress at ground, first and second floor levels.
Lot 4 — Construction of Waddington II and Ancillary Facilities (value in the order of 5 800 000 GBP
— Waddington II 1 550 m² GIA over four floors (includes rooftop Grodome).
— Glasshouse 420 m² GIA over one floor.
— Polytunnel 160 m² GIA over one floor.
— The Waddington II is an extension to the existing Waddington Building located south-east of the Darwin Tower. The glasshouse is located behind the Scottish Power substation at the southern corner of the site and replaces an existing glasshouse which is to be demolished as part of the Enabling Works. The polytunnel is a temporary structure to facilitate phasing of the works and will be located along the soft landscaped zone between the Waddington and the Mayfield Road site boundary.
— The Waddington II building will contain several types of plant growth facilities. A potting area for potting plants and office accommodation will also be provided.
— The Waddington II primary structure will be a steel frame on pad foundations with a suspended concrete ground floor slab and screed. The upper floors will have power-floated slabs with permanent precast concrete formwork. The facade will be lightweight composite cladding and curtain walling, with the roof being an inverted flat roof construction. Located on the roof is a specialist Grodome, which is constructed from transparent polycarbonate cladding on lightweight frame.
— There will be works to be carried out on the existing Waddington roof for the construction of a new MEP plant deck and MEP plant room.
— The plant growth facilities including grow rooms, other rooms and a glasshouse will be provided as specialist supply packages.
— The glasshouse is a transgenic temperature controlled facility. It will be a clad in a transparent polycarbonate cladding on a steel frame supported from a suspended ground floor slab with under build as required.
— The polytunnel is a temporary structure. It will not be temperature controlled.
— The works will include underground storage tanks buried in the soft landscape zone landscaped zone between the Waddington and the Mayfield Road site boundary.
— Underground mechanical and electrical services will be extended to the Plant Sciences Waddington II and new Glasshouse, Polytunnel.
Lot 5 — Demolitions and Temporary External Works to Existing Envelope value in the order of 300 000 GBP.
Darwin Library.
— 1 611 m² over 2 floors.
— Works involve the demolition of the existing Darwin Library to facilitate the future construction of a new Hive Building and will include the decommissioning and removal of redundant services as well as diverting and re-commissioning of existing services.
— Consideration shall be given to interfaces with the existing Darwin Tower and Swann building at ground and first floor levels. Where internal spaces and structure in these buildings are uncovered temporary facade protection should be installed until the Hive is constructed in the Main Contract. The current entrance to the Swann building will need to be decommissioned and reconfigured to provide temporary access for the duration of the Enabling Works through to the completion of the Hive.
— Works potentially involve coordination with the University in carrying out localised strip-out of asbestos in ground floor plant areas where identified.
— Measures shall be implemented and monitoring will be required to ensure that existing noise and vibration levels are not exceeded in construction areas adjacent to live facilities where sensitive research will be carried out.
— Strategic programming of the works will be required to ensure service continuity in relation to shut-downs and change-over activities to the new MEP Building for elements of plant serving the Swann.
— The buildings in the vicinity will be in use for the duration of the work so it is essential that there is no interruption to business continuity.
— A common foundation line exists between the Darwin Library and the new Swann building and this will be retained during the Enabling Works. Low vibration demolition techniques should be adopted.
Glasshouses and Outbuildings:
— Works include the removal of single storey glasshouses, outbuildings etc which will be vacated once the new Glasshouse and Waddington II are completed, commissioned, and Plant Sciences facilities transferred across.
— Liaison with the University will be required in relation to any asbestos removal works required prior to demolition.
— Existing services from the Darwin Tower will need to be disconnected and removed as part of the demolition works.
General Project Description:
In addition to the works related to each of the Lots identified above, consideration shall be given to the following requirements:
— Business continuity is essential in relation to the switching over of services. Permits to work to existing services shall therefore be in place prior to works commencing.
— The works are to be carried out on a live site where reduced levels of vibration from construction activities will be required — monitoring of the works in areas of high sensitivity to vibration.
— Maintaining the Health and Safety of Campus Users is paramount. Careful consideration needs to be given to site access and interfaces with the University community as well as ensuring consistent and continued access to existing live buildings for deliveries, servicing and emergency egress.
— Engagement with the University team and asbestos removal contractor will be required at interface points for the decommissioning of live services and in association with removal works associated with existing glasshouses and outbuildings.
— Strategic phasing and programming of the works will be required to determine a safe methodology for carrying out construction activities and coordinating with the University and statutory providers at the appropriate stage.
— Procurement will also include planned and reactive maintenance associated with the new facilities during the Defects liability period with an option to be extended further.
3. Overview of Procurement Exercise:
As a first step to awarding the main contract for this project, this pre-qualification questionnaire (PQQ) has been drafted in order to assess the quality of the companies who are seeking the appointment.
The PQQ is marked out of 60 and the highest 5 companies will be invited to tender.
The ITT stage will comprise a contract sum based on tender documentation and a further questionnaire. The questionnaire will be marked and the tender evaluated and both will be weighted to get a final cost/quality mark.
All companies selected for the ITT stage will be invited for interview and the marks incorporated into the quality score.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 3612 under PQQs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the PQQ it will move to your My PQQs area.

For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
If applicable then information will be detailed within either the PQQ and or ITT document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be listed within the ITT documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Details will be listed within the ITT documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: If applicable information will be detailed within either the PQQ and or ITT documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: All applicable conditions will be detailed within the PQQ and or ITT documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: All applicable conditions will be detailed within either the PQQ and or ITT documentation.
Minimum level(s) of standards possibly required: All applicable standards will be detailed within either the PQQ and or ITT documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
All applicable conditions will be detailed within the PQQ and or ITT documents.
Minimum level(s) of standards possibly required:
All applicable standards will be detailed within the PQQ and or ITT documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As detailed within the PQQ and or ITT documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 80

2. Quality. Weighting 20

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.3.2015
IV.3.4)Time limit for receipt of tenders or requests to participate
23.3.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
1.5.2015
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
PQQ to be returned no later than 12:00 on the 23.3.2015.
PQQ documentation available via PCS-t project code 3612.
(SC Ref: 337694).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
17.2.2015