Services - 65129-2014

Display compact view

25/02/2014    S39

United Kingdom-Salford: Recruitment services

2014/S 039-065129

Simplified contract notice on a dynamic purchasing system

This notice is covered by: Directive 2004/18/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: HM Revenue & Customs
Postal address: 5th Floor West Ralli Quays, 3 Stanley Street
Town: Salford
Postal code: M60 9LA
Country: United Kingdom
Contact person: Please refer to Section 11.3 (Short Description of the Specific Contract) which clarifies the procedure regarding access to and submission of tender documentation
For the attention of: Andrew Cullenaine

Internet address(es):

General address of the contracting authority/entity:

Electronic access to information:

Electronic submission of tenders and requests to participate:

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Other: Direct and Indirect Taxes
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: yes

Official name: HMRC
Postal address: 5th Floor Ralli Quays, 3 Stanley Street
Town: Salford
Postal code: M60 9LA
Country: United Kingdom

Section II: Object of the contract

II.1)Title attributed to the contract by the contracting authority/entity:
HMRC Executive Search, Selection and Executive Assessment Services DPS.
II.2)Type of contract
II.3)Short description of the specific contract:
Recruitment services. Placement services of personnel. Assessment centre services for recruitment. Staff development services. Career guidance services. Civil Service Resourcing (CS Resourcing) an Executive Agency attached to HM Revenue and Customs (HMRC) intend to establish a Dynamic Purchasing System (DPS) for the provision of Executive Search, Selection and Executive Assessment Services.
This ‘Open’ procurement exercise is intended to establish a DPS with multiple service providers. The establishment of a DPS is a new venture for the Authority and continued operation of the DPS will be dependent on it achieving the commercial and technical aims of the customer. There is no minimum period for the DPS but it will operate up to a maximum of 4 years. Changes to the EU regulations are expected later this year which may contribute to either this DPS being replaced by a new DPS to incorporate the new processes or the creation of an alternative commercial vehicle.
Application to the DPS
The DPS will be hosted on the Crown Commercial Service (CCS) e-Sourcing system, suppliers wishing to provide an Indicative Tender (bid) must first be registered on the e-Sourcing Suite.

If you have not yet registered on the e-Sourcing Suite, this can be done online at by following the link ‘Register for GPS e-sourcing’. Please note that the registration process requires you to input a valid DUNS number (as provided by Dun and Bradstreet) for the potential provider for which you are registering and who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at

Copies of the full documentation relating to the use of the DPS can be accessed via the following link

When registered on the e-sourcing Suite, a user can express an interest for a specific procurement by emailing

Your email must clearly state: the name of the event you wish to register for (HMRC Executive Search, Selection and Executive Assessment Services); the name of the registered supplier; and the name and contact details for the registered individual sending the email. CCS will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to the Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact CCS Helpdesk, Freephone: +44 3450103503


Process for inclusion on the DPS:
— The DPS will remain Open from 21.2.2014 for suppliers wishing to provide indicative bids.
— When access to the e-Sourcing system has been provided, suppliers will be required to complete a Questionnaire which will form their ‘Indicative Tender (bid)’
— The questions will have visible scoring criteria and the responses will be evaluated in line with these criteria.
— The questions will be set to enable HMRC to establish the potential provider's experience in delivery of the specific service requirements as well as their overall technical ability, compliance with tax affairs and level of data security processes.
— Potential providers will be able to access a specification which includes the nature of the services via

— The Authority shall complete the evaluation of an Indicative Tender (bid) within 15 calendar days from the date of its submission or such longer period as the Authority may determine if no invitation to tender for a specific campaign/assignment is issued under the system within the 15 day period.
— If the Indicative Tender (bid) is successful the potential provider will be added to the DPS and invited to all future campaigns/assignments within the DPS.
— Any potential providers who do not meet the criteria outlined in the Indicative Tender (bid) will not be admitted onto the DPS and will be notified accordingly. There will however be an opportunity to re-apply for admittance onto the DPS at a later stage should they be able to demonstrate that the criteria can be met
Competition for campaigns/assignments within the DPS:
— Any new instruction for an Executive Search, Selection or Executive Assessment campaign/assignment will be published in a simplified OJEU Contract Notice.
— The Notice will be open for 15 (fifteen) calendar days to allow non-DPS suppliers the opportunity to submit an Indicative Tender (bid) to join the DPS.
— Indicative Tenders (bids) received within the notice period will be evaluated and any successful suppliers will be added to the DPS. All suppliers within the DPS will be issued with an ITT for any new campaign/assignments
— The ITT will include a full job role specification and the services required from the supplier.
The ITT will include the call off evaluation criteria which will typically be in the region of 70 % for Technical/ Quality and 30 % for Cost. The Contracting Body will have the option to set a minimum Technical/Quality measure for tenders which, if met, will then be evaluated further for Cost. Contracts for campaign/assignments will be awarded under the DPS to the contractor who submits the tender which best meets the award criteria specified in this contract notice and supplemented by more precise criteria for the specific invitation to tender.
All tender submissions will be evaluated and both successful and non-successful potential providers will be notified.
II.4)Common procurement vocabulary (CPV)

79600000 Recruitment services, 79610000 Placement services of personnel, 79635000 Assessment centre services for recruitment, 79633000 Staff development services, 79634000 Career guidance services

II.5)Quantity or scope of the specific contract:
CS Resourcing is a recently established and evolving HR Expert Service with the remit of developing and providing a complete resourcing solution for the Civil Service and assisting with the identification, development and deployment of high potential talent and is looking to partner with;
— Potential providers providing Executive Search, Selection and Assessment services to support the recruitment of Senior Civil Servants across all departments and;
— Potential providers providing Executive 1-2-1 assessment services to support a range of talent, recruitment and development activities across the Civil Service.
The services will be let in the following Lots:
Lot 1 Executive Search, Selection and Assessment Services
The type of activity expected in relation to a campaign/assignment would typically include, but not be limited to:
— Sourcing of candidates
— Effective representation of the Civil Service and/or the Wider Public Sector with regard to the campaign/assignment
— Appropriate advertising of vacancies
— Thorough response handling
— The provision of long and graded short lists, with bespoke appraisals of candidates
— Notification of successful and unsuccessful applications
— Candidate feedback
— Negotiation of remuneration
— The option to provide psychometric assessment services
— A full audit trail
— De-brief of the campaign/assignment with lessons learned
To apply successfully to provide Executive Search and/or Selection services as part of the DPS, Potential Providers must meet the following criteria:
— Applicants must be a recruitment company with Executive Search capability
— Successful applicants must demonstrate the capability to deliver high potential candidates at senior level, potentially by working in collaboration with other potential providers.
— An appreciation and understanding of recruitment at a senior level into the Public Sector
Lot 2 Executive Assessment, Selection Events and Assessment Specific Training
Strong and effective leadership is integral to a high performing Civil Service. We achieve this through recruiting effectively into the Senior Civil Service when we need to, as well as identifying, growing and developing our best, internal talent.
The assessment activity relates to individual, one-to-one assessment used for:
— executive selection,
— development,
— talent profiling (such as, identifying who has high potential, and assessing for talent development programme needs).
The type of activity would typically include, but not be limited to:
— 1-2-1 assessment for selection, talent profiling and development
— Successful partnering with Civil Service Resourcing and the Wider Public Sector
— Sourcing and quality management of assessors
— Effective representation of the Civil Service and the Wider Public Sector
— Effective management of assessment events
— A full audit trail
— De-brief of involvement and lessons learned
Potential Providers must meet the following criteria:
— Be an organisation which carries out 1-2-1 executive assessment of individuals who are aspirants to or existing members of director/board level positions, and have experience in delivering high quality presentations about assessed individuals;
— Have a successful track record of providing advice to customers about their executive level assessment needs and then following this through into delivery of individual assessments, including in-depth high quality reports;
— Have a strong appreciation and understanding of assessment of executives in the public sector (especially in the Civil Service);
— Have a clear fairness and diversity emphasis in the advice you give to customers, the way you manage your assessment services and business, and the outcomes you achieve;
— Have a strong focus on maintaining professional skills and qualifications and on continuing professional development.
Estimated value excluding VAT:
Range: between 1 000 000 and 10 000 000 GBP

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedureOpen

IV.1.2)Information about electronic auctionAn electronic auction will be used: yes

Additional information about electronic auction: The authority reserves the right to hold an electronic auction as part of the award process.

IV.2)Administrative information
IV.2.1)File reference number attributed by the contracting authority/entity:
PS-2014-ES Services
IV.2.2)Previous publication (Contract Notice) providing more information about the dynamic purchasing system

Notice number in the OJEU: 2013/S 88-149806 of 7.5.2013

IV.2.3)Time limit for submission of indicative tenders for the specific contract
1.2.2018 - 12:00
IV.2.4)Language(s) in which tenders may be drawn up

Section VI: Complementary information

VI.1)Additional information:
HMRC is using the Crown Commercial Service e-Sourcing (e-Tendering) tool for this DPS on behalf of CS Resourcing. Consequently formal applications are to be submitted by completing an on-line Questionnaire. Information about the e-Sourcing tool/application can be obtained from

Economic operators who have complied with the foregoing will receive details of how to access the on-line Questionnaire (Indicative Tender (bid)). If an email response is not received please check your spam filters.
Applications not submitted in the required form (or containing the requested information) may be rejected. (When requesting access to the online Questionnaire, please notify the Authority if you have any accessibility issues (disabilities), which may prevent you from providing a high quality response using the e-sourcing tool/application. All communications shall be in English. Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the contract will be in Sterling. Any contract or agreement resulting from the DPS will be considered as a contract made in England according to English law and subject to the exclusive jurisdiction of the English courts. The Authority does not bind itself to accept any Indicative Tender (bid) and reserves the right to accept any part of the Indicative Tender (bid) unless the tenderer expressly stipulates to the contrary. The Race Relations Act 1976, as amended by the Race Relations (Amendment) Act 2000 (RRA), gives the Authority a statutory duty to promote race equality. In order to fully comply with its duty under the RRA, the Authority will take steps to ensure that its procurement activity and resulting contracts also promote race equality.
The Authority expressly reserves the right (i) not to award any contract as a result of the DPS process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the competition; and in no circumstances will the Authority be liable for any costs incurred by the candidates. There can be no guarantee of subsequent call-off contracts being awarded, any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this DPS will form a separate contract under the scope of this DPS between the supplier and the specific requesting other Contracting Body.
The Authority wishes to establish a DPS for use by the following Contracting Bodies and UK public sector bodies (and any future successors to these bodies) Central Government Departments, Executive Agencies and NDPBs.
The government departments detailed in the following list are likely to use the DPS, which includes ‘the Ministry of Defence and its agencies, trading funds and non departmental public bodies' as well as any other UK government department listed in the Office for National Statistics (ONS) Public Sector Classification Guide, which is updated monthly and can be found at the following link:

The Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SME's). However the evaluation of Indicative Tender (bid)s will be based solely on the criteria set out for the DPS.
Public Corporations:
British Broadcasting Corporation (BBC).
BNFL plc.
Export Credits Guarantee Department.
Nuclear Decommissioning Authority.
Royal Mail Group plc.
United Kingdom Atomic Energy Authority.
Partnerships UK.
Royal Mint.
Defence Aviation Repair Agency (DARA).
Defence Science and Technology Laboratory (Dstl).
Met Office.
UK Hydrographic Office.
Forensic Science Service.
Actis Capital LLP.
CDC Group plc.
Working Links Limited.
British Waterways Authority.
Covent Garden Market Authority.
Channel 4.
The Tote.
Ordnance Survey.
QEII Conference Centre.
Northern Ireland Water.
Scottish Water.
Local Authorities.


National Parks Authorities.
Educational Establishments in England and Wales, maintained by the Department for Education including Schools, Universities and Colleges but NOT.
Independent Schools.
Police Forces in the United Kingdom.
Fire and Rescue Services (including Scotland, Wales and Northern Ireland).
NHS Bodies England including Acute Trusts, Ambulance Trusts, Primary Care trusts, Care Trusts, NHS Hospital Trusts, Foundation Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, NHS Trusts, including Ambulance Trusts. (There is also a drill down to NHS Doctors making them ‘easily identifiable').
Hospices in UK including Scotland, Wales and Northern Ireland.
Registered Social Landlords (Housing Associations).
Third Sector and Charities.
Citizens Advice.
Scottish Public Bodies.
Scottish Government.
Scottish Local Authorities.
Scottish Agencies, NDPBs.
Scottish NHS Bodies.
Scottish Further and Higher Education Bodies.
Scottish Police.
Scottish Fire and Rescue.
Scottish Housing Associations.
Scottish Parliament.
The Scotland Office.
Scotland Citizens Advice.
Scottish Schools.
Primary Schools.
Secondary Schools.
Special Schools.
Welsh Public Bodies National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities.
NHS Wales.
NHS Wales GP Practices.
NI Public Bodies.
Northern Ireland Government Departments.
Northern Ireland Public Sector Bodies and Local Authorities.
Schools in Northern Ireland.
Further and Higher Education in Northern Ireland.
Health and Social care in Northern Ireland.
Police Service of Northern Ireland.
Citizens Advice Northern Ireland
To view this notice, please click here:

GO Reference: GO-2014221-PRO-5478433
VI.2)Date of dispatch of this notice: