Services - 70874-2019

14/02/2019    S32

Luxembourg-Luxembourg: EIB - Provision of Managed Print Services for the EIB Group’s premises in Luxembourg and External Offices

2019/S 032-070874

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Investment Bank
Postal address: 98-100, boulevard Konrad Adenauer
Town: Luxembourg
NUTS code: LU000 Luxembourg
Postal code: 2950
Country: Luxembourg
E-mail: cs-procurement@eib.org
Internet address(es):
Main address: http://www.eib.org
Address of the buyer profile: http://www.eib.org/en/about/procurement/calls/cft-1535.htm
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4458
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Managed Print Services for the EIB Group’s premises in Luxembourg and External Offices

Reference number: CFT-1535
II.1.2)Main CPV code
30232100 Printers and plotters
II.1.3)Type of contract
Services
II.1.4)Short description:

The objective of this call for tenders is to award Framework Agreements for the provision of managed print services for the EIB Group’s premises in Luxembourg and external offices. This call for tenders is divided into 2 distinct lots:

— Lot 1: provision of managed print services for the EIB Group’s premises in Luxembourg,

— Lot 2: provision of managed print services for the EIB Group’s External Offices.

Tenderers must submit tenders for both lots. The maximum number of lots that may be awarded to 1 tenderer is 2. Lots may be awarded to different tenderers.

II.1.5)Estimated total value
Value excluding VAT: 5 200 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Tenderers must submit tenders for both lots. The maximum number of lots that may be awarded to 1 tenderer is 2. Lots may be awarded to different tenderers. The EIB can at its discretion choose not to award a lot.

II.2)Description
II.2.1)Title:

Provision of Managed Print Services for the EIB Group’s premises in Luxembourg

Lot No: 1
II.2.2)Additional CPV code(s)
30125110 Toner for laser printers/fax machines
30232110 Laser printers
30232130 Colour graphics printers
30232150 Inkjet printers
48773000 Print utility software package
48773100 Print-spooling software package
48824000 Printer servers
72212772 Print utility software development services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

EIB premises in Luxembourg.

II.2.4)Description of the procurement:

Lot 1 covers the provision of Managed Print Services (MPS) at the EIB Group’s premises in Luxembourg. The service provider will provide managed print services, including supply of the devices, supporting the overall fleet of devices purchased and owned by EIB and manage the Print Infrastructure including the hardware, software, supplies and consumables.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 100 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will be signed for an initial duration of 4 years, with the possibility of one extension consisting of 1 additional year (maximum possible duration of the framework agreement is 5 years).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Provision of managed print services for the EIB Group’s External Offices

Lot No: 2
II.2.2)Additional CPV code(s)
30125110 Toner for laser printers/fax machines
30232110 Laser printers
30232130 Colour graphics printers
30232150 Inkjet printers
48773000 Print utility software package
48773100 Print-spooling software package
48824000 Printer servers
72212772 Print utility software development services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

EIB premises in Luxembourg and EIB external offices.

II.2.4)Description of the procurement:

Lot 2 covers the provision of Managed Print Services (MPS) at the EIB Group’s External Offices. The service provider will provide managed print services, including supply of the devices, supporting the overall fleet of devices purchased and owned by EIB and manage the print infrastructure including the hardware, software, supplies and consumables.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 100 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will be signed for an initial duration of 4 years, with the possibility of one extension consisting of 1 additional year (maximum possible duration of the Framework Agreement is 5 years).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The duration exceeding 4 years is dictated by the need to accommodate the depreciation timeline for printers, which is 5 years.

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/04/2019
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 15/04/2019
Local time: 11:00
Information about authorised persons and opening procedure:

Upon request, the written record of the opening of the tenders will be provided to economic operators who submitted a tender.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

60 months.

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.

VI.5)Date of dispatch of this notice:
07/02/2019