Services - 72047-2016

03/03/2016    S44    - - Services - Prior information notice without call for competition - Not applicable 

United Kingdom-Cheltenham: Software package and information systems

2016/S 044-072047

Prior information notice

This notice is for prior information only

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Higher Education Statistics Agency Limited (HESA)
95 The Promenade
Cheltenham
GL50 1HZ
United Kingdom
Contact person: Matthew Ashman
Telephone: +44 1242211105
E-mail: m11-procurement@hesa.ac.uk
NUTS code: UKK13

Internet address(es):

Main address: https://www.hesa.ac.uk/

Address of the buyer profile: http://www.hesa.ac.uk/m11-procurement

I.2)Information about joint procurement
I.3)Communication
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

M11 Business Systems Procurement.

II.1.2)Main CPV code
48000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Higher Education Statistics Agency Limited (‘HESA’) collects a range of data from approx. 260 higher education (HE) providers across the UK and is regarded as a global leader in HE data collection and dissemination.

HESA will shortly be undertaking a procurement exercise (in accordance with the restricted process) to select a supplier to deliver a project to replace its existing Business Systems for Financial Management (FM) and implement new Human Capital Management (HCM) and Customer Relationship Management (CRM) systems. Whilst it is anticipated that these products will be off the shelf products the selected supplier will need to work with HESA to integrate, implement, release and support the software. See https://www.hesa.ac.uk/m11-procurement for further information.

The total estimated value for the initial 3 year contract is approximately 420 000 GBP, with the potential renewal period this may rise to approximately 700 000 GBP (excl. VAT).

II.1.5)Estimated total value
Value excluding VAT: 700 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48190000
48400000
48445000
48450000
48460000
48480000
48481000
48482000
48490000
48612000
72000000
72254000
72260000
72267000
72263000
72268000
72316000
72317000
72318000
48463000
48613000
72220000
72222300
72224100
72227000
72246000
72250000
72261000
72315000
72500000
79420000
79996000
II.2.3)Place of performance
NUTS code: UKK13
Main site or place of performance:

Gloucestershire.

II.2.4)Description of the procurement:

HESA will shortly be undertaking a procurement exercise (in accordance with the restricted process). On Thursday, 24 March at 10:00 at 95 Promenade, Cheltenham, Gloucestershire, GL50 1HZ, HESA will host a Suppliers' Event to provide an opportunity for interested suppliers to receive an overview of the opportunity, indicative time-scales and HESA's expectations for the market engagement.

Organisations should register their interest in attending by emailing m11-procurement@hesa.ac.uk no later than 17:00 on Wednesday, 23.3.2016. Please include only: Attendee Name(s), Company Name, Lead Contact, Job Title, E-mail address and Telephone Number.

HESA is anticipating that it will offer a contract for 3 years with an option for HESA to extend by up to a maximum on 3 years (on a 3 x 1 year extension basis), each of which extension periods is exercisable at HESA's discretion and is subject to compliance by the successful bidder with the terms of the contract.

II.2.14)Additional information

HESA expects to issue a Contract Notice in the Official Journal of the European Union (‘OJEU’) for this project within the next 6 weeks. This timetable is however estimate only.

HESA invites organisations to complete a questionnaire available from https://www.hesa.ac.uk/m11_procurement and to be returned to m11-procurement@hesa.ac.uk no later than 12:00 on 30.3.2016.

II.3)Estimated date of publication of contract notice:
07/04/2016

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

Suppliers will not be prejudiced by any response/failure to respond to this Notice or any market engagement document or to attend the Suppliers' Event. Information made available at the Suppliers' Event will be made available to bidders who express an interest in any resulting procurement. HESA welcomes interest from all suitable suppliers. However, potential suppliers are reminded that they must ultimately satisfy the minimum requirements of the selection criteria set out in the Pre- Qualification Questionnaire (‘PQQ’) in order to be selected to proceed to the Invitation to Tender stage of the process.

HESA intends to conduct this procurement by following the procedures laid down in the Public Contracts Regulations 2015. In doing so HESA is not to be taken as acknowledging that it is a contracting authority within the meaning of the Regulations or as accepting any obligation to follow those procedures in the case of this or any other procurement.

VI.5)Date of dispatch of this notice:
01/03/2016