Services - 72555-2015

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28/02/2015    S42    Services - Contract notice - Restricted procedure 

United Kingdom-Cardiff: Architectural services for buildings

2015/S 042-072555

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Cardiff University
Postal address: Purchasing Section, McKenzie House, 30-36 Newport Road
Town: Cardiff
Postal code: CF24 0DE
Country: United Kingdom
For the attention of: Julie Paynter
E-mail: buyline@cardiff.ac.uk
Telephone: +44 2920879648

Internet address(es):

General address of the contracting authority: www.cardiff.ac.uk/purch/

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0258

Electronic access to information: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Further information can be obtained from:
Official name: Cardiff University
Postal address: Purchasing Section, McKenzie House, 30-36 Newport Road
Town: Cardiff
Postal code: CF24 0DE
Country: United Kingdom
For the attention of: Julie Paynter
E-mail: buyline@cardiff.ac.uk
Telephone: +44 2920879648
Internet address: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: Cardiff University
Postal address: Purchasing Section, McKenzie House, 30-36 Newport Road
Town: Cardiff
Postal code: CF24 0DE
Country: United Kingdom
For the attention of: Julie Paynter
Telephone: +44 2920879648
Internet address: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Tenders or requests to participate must be sent to:
Official name: Cardiff University
Postal address: Purchasing Section, McKenzie House, 30-36 Newport Road
Town: Cardiff
Postal code: CF24 0DE
Country: United Kingdom
For the attention of: Julie Paynter
Telephone: +44 2920879648
Internet address: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Cardiff & Vale University Health Board

Official name: University of South Wales

Official name: Swansea University

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Building Consultants Framework Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Cardiff.

NUTS code UKL22 Cardiff and Vale of Glamorgan

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 20

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 6 000 000 and 14 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
The aim of this project is to establish a framework (the Framework) of pre-qualified and suitably experienced Professional Services Consultants (Consultants), which will enable participating authorities to call off services on an 'as required' basis in relation to University and other building projects. The contracts allocated under the Professional Services Consultant Framework agreement may include refurbishment and/or new build, and may involve single site projects, or groups of sites. The Framework will consist of seven (7) seperate lots, and a range of Consultants and abilities to reflect the anticipated scope of projects. Continuous improvement, collaboration and measurement by key performance indicators will be features of the Framework. The participating authorities are committed to contributing to the social and economic and environmental well being of the wider community. Accordingly the successful Consultants will be required to consider community benefits; specific requirements will be detailed within the tender documents which will also state whether the requirements are core or non-core. 2 methods may be used by the participating authorities to call off/award contracts under the Framework: (i) mini competition and (ii) direct award. Call off arrangements will vary according to the applicable Lot as follows:
Lot 1 - Building Surveyors - Mini Competition
Lot 2 - Architects - Mini Competition
Lot 3 - Project Managers - Direct award or mini competition
Lot 4 - M&E Service Engineers - Direct award or mini competition
Lot 5 - Civil and Structural Engineers - Direct award or mini competition
Lot 6 - Quantity Surveyors - Direct award or mini competition
Lot 7 - Commissioning Consultants - Direct Award (single organisation award for lot 7)
Cardiff University as an employer, is committed to paying all employees not less than the living wage, as set out by the Living Wage Foundation.
Further information is set out in the pre-qualification questionnaire (PQQ) documents, see section V.I.3 for details.
To obtain PQQ documents, suppliers are required to register on the following website:

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

express an interest in the tender and download the PQQ documents.
Suppliers should note that PQQ documents will be made available to download from midday on Monday 2.3.2015.
Suppliers must not request PQQ documents from the contracting authority as they are readily available from the above web portal.
Reponses to the PQQ and any clarification questions must be submitted via the above web portal.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=22490

II.1.6)Common procurement vocabulary (CPV)

71221000 Architectural services for buildings, 71315300 Building surveying services, 71312000 Structural engineering consultancy services, 71311000 Civil engineering consultancy services, 71315210 Building services consultancy services, 71333000 Mechanical engineering services, 71334000 Mechanical and electrical engineering services, 71324000 Quantity surveying services, 72224000 Project management consultancy services, 71541000 Construction project management services, 71315400 Building-inspection services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contracts called off under the Professional Services Consultant Framework agreement may include refurbishment and/or new build, and may involve single site projects, or groups of sites. The Framework will be divided into seven (7) separate lots, to achieve a range of consultants to reflect the anticipated range of projects. Continuous improvement, collaboration and measurement by key performance indicators will be features of the Framework. The participating authorities are committed to contributing to the social and economic and environmental well being of the wider community. Accordingly the successful Consultants will be required to consider community benefits; specific requirements will be detailed within the tender documents which will also state whether the requirements are core or non-core. Two methods may be used by the participating authorities to call off/award contracts under the Framework (i) mini competition and (ii) direct award. Call off arrangements will vary according to the applicable Lot as follows:
Lot 1 - Building Surveyors - Mini Competition
Lot 2 - Architects - Mini Competition
Lot 3 - Project Managers - Direct award or mini competition
Lot 4 - M&E Service Engineers - Direct award or mini competition
Lot 5 - Civil and Structural Engineers - Direct award or mini competition
Lot 6 - Quantity Surveyors - Direct award or mini competition
Lot 7 - Commissioning Consultants - Direct Award (single organisation award for lot 7)
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.
Cardiff University as an employer is committed to paying all employees not less than the living wage, as set out by the Living Wage Foundation.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Building Surveying services
1)Short description
Building Surveyors (Multi-disciplinary designers, plus project management and quantity surveyor services).
2)Common procurement vocabulary (CPV)

71315300 Building surveying services

3)Quantity or scope
Building Surveyors - Value Band up to GBP 1 500 000 (construction value, excluding VAT), minimum annual turnover requirements GBP 1 500 000 (aggregate where a consortium). Further details are contained in the PQQ and Strategic brief.
Three (3) suppliers will be selected by the University to be engaged on the Framework as primary framework consultants (“Primary Framework Consultants”). Primary Framework Consultants will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework.
Two (2) Reserve Framework Consultants will also be selected by the University to be engaged on the Framework (“Reserve Framework Consultants”). Reserve Framework Consultants will not be eligible to be considered for the award of call off contracts pursuant to the Framework unless the circumstances below apply.
The University shall appoint the Primary Framework Consultants and the Reserve Framework Consultants based on their ranking following evaluation of their tenders for the Framework. The highest Three (3) ranked suppliers will be appointed as the Primary Framework Consultants and the next Two (2) highest ranked suppliers will be appointed as the Reserve Framework Consultant.
In the event that any Framework agreement with a Primary Framework Consultant is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Consultant to become a Primary Framework Consultant whereupon the Reserve Framework Consultant will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework. The ranking of the Reserve Framework Consultant as a new Primary Framework Consultant shall be based on its ranking following evaluation of its tender for the Framework (i.e. the Reserve Framework Consultant shall not assume the ranking/position of the deposed Primary Framework Consultant).
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Architects
1)Short description
Architects services.
2)Common procurement vocabulary (CPV)

71200000 Architectural and related services, 71221000 Architectural services for buildings

3)Quantity or scope
Architect Services - Value Band GBP 1 500 000 - GBP 15 000 000 Construction value (excluding VAT). Minimum annual turnover requirement - GBP 500 000 Further details are contained in the PQQ and Strategic Brief.
Four (4) suppliers will be selected by the University to be engaged on the Framework as primary framework consultants (“Primary Framework Consultants”). Primary Framework Consultants will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework.
Two (2) Reserve Framework Consultants will also be selected by the University to be engaged on the Framework (“Reserve Framework Consultants”). Reserve Framework Consultants will not be eligible to be considered for the award of call off contracts pursuant to the Framework unless the circumstances below apply.
The University shall appoint the Primary Framework Consultants and the Reserve Framework Consultants based on their ranking following evaluation of their tenders for the Framework. The highest Four (4) ranked suppliers will be appointed as the Primary Framework Consultants and the next Two (2) highest ranked suppliers will be appointed as the Reserve Framework Consultants.
In the event that any Framework agreement with a Primary Framework Consultant is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Consultant to become a Primary Framework Consultant whereupon the Reserve Framework Consultant will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework. The ranking of the Reserve Framework Consultant as a new Primary Framework Consultant shall be based on its ranking following evaluation of its tender for the Framework (i.e. the Reserve Framework Consultant shall not assume the ranking/position of the deposed Primary Framework Consultant).
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Civil & Structural Engineers
1)Short description
Civil & Structural Engineers.
2)Common procurement vocabulary (CPV)

71311000 Civil engineering consultancy services, 71312000 Structural engineering consultancy services

3)Quantity or scope
Civil & Structural Engineers - Value Band - GBP 1 500 000 - GBP 15 000 000 Construction value (Excluding VAT). Minimum annual turnover requirements GBP 500 000. Further details are contained in the PQQ and Strategic Brief.
Three (3) suppliers will be selected by the University to be engaged on the Framework as primary framework consultants (“Primary Framework Consultants”). Primary Framework Consultants will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) Reserve Framework Consultants will also be selected by the University to be engaged on the Framework (“Reserve Framework Consultants”). Reserve Framework Consultants will not be eligible to be considered for the award of call off contracts pursuant to the Framework unless the circumstances below apply.
The University shall appoint the Primary Framework Consultants and the Reserve Framework Consultants based on their ranking following evaluation of their tenders for this framework. The highest Three (3) ranked suppliers will be appointed as the Primary Framework Consultants and the next Two (2) highest ranked suppliers will be appointed as the Reserve Framework Consultants.
In the event that any Framework agreement with a Primary Framework Consultant is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Consultant to become a Primary Framework Consultant whereupon the Reserve Framework Consultant will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework. The ranking of the Reserve Framework Consultant as a new Primary Framework Consultant shall be based on its ranking following evaluation of its tender for the Framework (i.e. the Reserve Framework Consultant shall not assume the ranking/position of the deposed Primary Framework Consultant).
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Quantity Surveyors
1)Short description
Quantity Surveyors.
2)Common procurement vocabulary (CPV)

71324000 Quantity surveying services

3)Quantity or scope
Quantity Surveyors - Value Band - GBP 1 500 000 - GBP 15 000 000 Construction value (excluding VAT). Minimum annual turnover requirement GBP 500 000. Further details are contained within the PQQ and Strategic Brief.
Three (3) suppliers will be selected by the University to be engaged on the Framework as primary framework consultants (“Primary Framework Consultants”). Primary Framework Consultants will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) Reserve Framework Consultants will also be selected by the University to be engaged on this framework (“Reserve Framework Consultants”). Reserve Framework Consultants will not be eligible to be considered for the award of call off contracts pursuant to the Framework unless the circumstances below apply.
The University shall appoint the Primary Framework Consultants and the Reserve Framework Consultants based on their ranking following evaluation of their tenders for the Framework. The highest Three (3) ranked suppliers will be appointed as the Primary Framework Consultants and the next Two (2) highest ranked suppliers will be appointed as the Reserve Framework Consultants.
In the event that any Framework agreement with a Primary Framework Consultant is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Consultant to become a Primary Framework Consultant whereupon the Reserve Framework Consultant will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework. The ranking of the Reserve Framework Consultant as a new Primary Framework Consultant shall be based on its ranking following evaluation of its tender for the Framework (i.e. the Reserve Framework Consultant shall not assume the ranking/position of the deposed Primary Framework Consultant).
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Commissioning Consultants
1)Short description
Commissioning Consultants.
2)Common procurement vocabulary (CPV)

71541000 Construction project management services

3)Quantity or scope
Commissioning Consultants - Management of the commissioning process from initial design review through to completion and seasonal proving. This will include producing the commissioning programme, chairing commissioning meetings, witnessing of systems and a full audit trail of the commissioning of all major mechanical and electrical systems. - Value Band - All project values. Minimum annual turnover requirements GBP 500 000. Further details are contained within the PQQ and Strategic brief.
One (1) supplier will be selected by the University to be engaged on the Framework as primary framework consultants (“Primary Framework Consultants”). Primary Framework Consultants will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
One (1) Reserve Framework Consultant will also be selected by the University to be engaged on the Framework (“Reserve Framework Consultants”). Reserve Framework Consultants will not be eligible to be considered for the award of call off contracts pursuant to the Framework unless the circumstances below apply.
The University shall appoint the Primary Framework Consultants and the Reserve Framework Consultant based on their ranking following evaluation of their tenders for the Framework. The highest ranked supplier (1) will be appointed as the Primary Framework Consultant and the next (1) highest ranked supplier will be appointed as the Reserve Framework Consultant.
In the event that any Framework agreement with a Primary Framework Consultant is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Consultant to become a Primary Framework Consultant whereupon the Reserve Framework Consultant will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework. The ranking of the Reserve Framework Consultant as a new Primary Framework Consultant shall be based on its ranking following evaluation of its tender for the Framework (i.e. the Reserve Framework Consultant shall not assume the ranking/position of the deposed Primary Framework Consultant).
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Project Managers
1)Short description
Project Managers.
2)Common procurement vocabulary (CPV)

72224000 Project management consultancy services

3)Quantity or scope
Project Managers - Value Band GBP 1 500 000 - GBP 15 000 000 Construction value (excluding VAT), minimum annual turnover requirement - GBP 500 000. Further details are contained in the PQQ and Strategic Brief.
Three (3) suppliers will be selected by the University to be engaged on the Framework as primary framework consultants (“Primary Framework Consultants”). Primary Framework Consultants will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) Reserve Framework Consultants will also be selected by the University to be engaged on the Framework (“Reserve Framework Consultants”). Reserve Framework Consultants will not be eligible to be considered for the award of call off contracts pursuant to the Framework unless the circumstances below apply.
The University shall appoint the Primary Framework Consultants and the Reserve Framework Consultants based on their ranking following evaluation of their tenders for the Framework. The highest Three (3) ranked suppliers will be appointed as the Primary Framework Consultants and the next Two (2) highest ranked suppliers will be appointed as the Reserve Framework Consultants.
In the event that any Framework agreement with a Primary Framework Consultant is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Consultant to become a Primary Framework Consultant whereupon the Reserve Framework Consultant will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework. The ranking of the Reserve Framework Consultant as a new Primary Framework Consultant shall be based on its ranking following evaluation of its tender for the Framework (i.e. the Reserve Framework Consultant shall not assume the ranking/position of the deposed Primary Framework Consultant).
The contracting Authority does not guarantee that any specific volume or value of services will be called off under the Framework.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: M&E Services Engineers
1)Short description
M&E Services Engineers.
2)Common procurement vocabulary (CPV)

71334000 Mechanical and electrical engineering services

3)Quantity or scope
M& E Services Engineers - Value Band GBP 1 500 000 to GBP 15 000 000 Construction Value (Excluding VAT), Minimum turnover requirements GBP 500 000, further details are contained in the PQQ and Strategic Brief.
Three (3) suppliers will be selected by the University to be engaged on the Framework as primary framework consultants (“Primary Framework Consultants”). Primary Framework Consultants will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
Two (2) Reserve Framework Consultants will also be selected by the University to be engaged on the Framework (“Reserve Framework Consultants”). Reserve Framework Consultants will not be eligible to be considered for the award of call off contracts pursuant to this framework unless the circumstances below apply.
The University shall appoint the Primary Framework Consultants and the Reserve Framework Consultants based on their ranking following evaluation of their tenders for this framework. The highest Three (3) ranked suppliers will be appointed as the Primary Framework Consultants and the next Two (2) highest ranked suppliers will be appointed as the Reserve Framework Consultants.
In the event that any Framework agreement with a Primary Framework Consultant is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Consultant to become a Primary Framework Consultant whereupon the Reserve Framework Consultant will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework. The ranking of the Reserve Framework Consultant as a new Primary Framework Consultant shall be based on its ranking following evaluation of its tender for the Framework (i.e. the Reserve Framework Consultant shall not assume the ranking/position of the deposed Primary Framework Consultant).
The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The contracting authority reserves the right to request a parent company and/or other guarantees of financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the invitation to tender (ITT) documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
None specified, save that in the case of a particular partnership or consortium or other group of more than one legal entity bidding together, the Framework will be with either (i) all suppliers on the basis of joint and several liability, or (ii) with one or more of the parties acting as 'prime contractor' (and where more than one, on a joint and several liability basis). Where the Framework is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the invitation to tender (ITT) documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ document.
Any economic operator may be excluded from participation if it fulfils any of the criteria listed in Regulation 23 of the Public Contracts Regulations 2006 (as amended)/Article 45 EU Directive 2004/18/EC.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Further details are contained in the PQQ.
Minimum level(s) of standards possibly required: Lot 1 - Building Surveyors, Minimum annual turnover requirement GBP 1 500 000 (aggregate turnover of the Individual organisations where a consortium)
Lot 2 - Architects, Minimum annual turnover requirement GBP 500 000
Lot 3 - Project Managers, Minimum annual turnover requirement GBP 500 000
Lot 4 - M&E Services Engineers, Minimum annual turnover requirement GBP 500 000
Lot 5 - Civil & Structural Engineers, Minimum annual turnover requirement GBP 500 000
Lot 6 - Quantity Surveyors, Minimum annual turnover requirement GBP 500 000
Lot 7 - Commissioning Consultants, Minimum annual turnover requirement GBP 500 000.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As stated in the PQQ.
Minimum level(s) of standards possibly required:
As stated in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 53
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CU212/JP0215
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
2.4.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
1.7.2015
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Suppliers should note that the PQQ documents will be made available to download from midday on Monday 2 March 2015.
To obtain PQQ documents suppliers are required to register on the following website,

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

express an interest in the tender and download the PQQ documents.
Suppliers should not request the PQQ documents from the contracting authority as they are readily available on the above web portal.
The PQQ documents contain, inter alia, a Strategic Brief which provides additional information in relation to the Framework/Services being procured.
All tender costs and liabilities incurred by suppliers shall be the sole responsibility of suppliers.
The contracting authority reseves the right to establish the Framework/each Lot in whole or in part.
The contracting authority reseves the right to evaluate each Lot as a separate contract.
The contracting authority reserves the right to annul the tendering process and not establish the Framework.
All documents to be priced in GBP and all payment made in GBP.
In relation to section II.1.9 - variants will be accepted to extent permitted in the tender documents (if at all).
Suppliers should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the contracting authority will not negotiate the terms.
(WA Ref:22490)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Further details will be provided in the ITT.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Cardiff University will incorporate a standstill period at the point information on the award of the Framework is communicated to suppliers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful suppliers to clarify or query the award decision before the framework is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
25.2.2015