Services - 75340-2018

20/02/2018    S35    European Investment Bank - Services - Contract notice - Open procedure 

Luxembourg-Luxembourg: EIB - Specialised HR Consultancy for the European Investment Bank

2018/S 035-075340

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Investment Bank
Postal address: 98-100, boulevard Konrad Adenauer
Town: Luxembourg
NUTS code: LU000 Luxembourg (Grand-Duché)
Postal code: L-2950
Country: Luxembourg
Contact person: CS-Procurement
E-mail: cs-procurement@eib.org

Internet address(es):

Main address: http://www.eib.org

Address of the buyer profile: http://www.eib.org/about/procurement/index.htm

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3198
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Specialised HR Consultancy for the European Investment Bank

Reference number: GG-1459
II.1.2)Main CPV code
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.1.3)Type of contract
Services
II.1.4)Short description:

The EIB aims to award framework agreements for the provision HR specialised consultancy services concerning the following 4 lots:

Lot 1 — HR advisory services (multiple framework agreements in parallel (between 3 and 5)).

Lot 2 — Provision of project, change and process management services related to HR (multiple framework agreements in parallel (between 3 and 5 market operators)).

Lot 3 — Provision of staff surveys and engagement survey services (single framework agreement).

Lot 4 — Provision of job design and evaluation services (single framework agreement).

II.1.5)Estimated total value
Value excluding VAT: 5 800 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 4
II.2)Description
II.2.1)Title:

HR advisory services

Lot No: 1
II.2.2)Additional CPV code(s)
79414000 Human resources management consultancy services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

The future service providers will be required to provide specialised human resources advisory services is related to the following domains:

— HR strategy (including implementation as well as target operating model);

— Talent management and succession planning;

— Internal mobility;

— Strategic workforce planning;

— Performance management and development (e.g. individual development plan);

— Diversity and inclusion;

— Employer branding and EVP;

— On-boarding;

— Organisational culture and employee engagement;

— HR analytics and reporting;

— HR technology trends.

In order to support best HR delivery, the personnel directorate is looking for service providers who are able to conduct “visioning” exercises for all the above mentioned domains — with support for the key leaders impacted within the Directorate.

Furthermore, the Service Providers should also be able to provide capabilities to provide market analysis on the domains listed above - i.e. benchmarking with other IFIs/banks and best-in-class current practice and recommendations for the above listed HR domains.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreements shall be concluded for a period of 2 years with effect from the date on which it enters into force. It may be tacitly renewed for 2 successive periods of 1 year, up to a maximum of 4 years in total.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Provision of project, change and process management services related to HR

Lot No: 2
II.2.2)Additional CPV code(s)
79421000 Project-management services other than for construction work
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

The future service providers are required to provide project, change and process management services related to human resources is related to the following domains:

— Domain 1 — Project management: Supporting the delivery of HR projects within personnel via the definition of methodological approach and project deliverables execution — in consideration of HR IT systems’ impacts. This also includes the provision of monitoring and evaluation of HR projects with the definition of performance indicators.

— Domain 2 — Change management: Supporting the delivery of change management activities for all HR projects — spanning from the identification of key changes introduced by the project to the definition and animation of those change activities (i.e. training materials, training animation, communication plan definition, communication materials production, etc.).

— Domain 3 — Business Process Management (“BPM”): Supporting the formalisation of Personnel processes and procedures in accordance with best practices related to BPM.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreements shall be concluded for a period of 2 years with effect from the date on which it enters into force. It may be tacitly renewed for 2 successive periods of 1 year, up to a maximum of 4 years in total.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Provision of staff surveys and engagement survey services

Lot No: 3
II.2.2)Additional CPV code(s)
79311000 Survey services
79414000 Human resources management consultancy services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

The future service provider is required to provide the following services:

— Staff engagement survey and services included.

— Other survey services and pulse surveys.

— Various consultancy services to support the surveys.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 450 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement shall be concluded for a period of 2 years with effect from the date on which it enters into force. It may be tacitly renewed for 2 successive periods of 1 year, up to a maximum of 4 years in total.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Provision of job design and evaluation services

Lot No: 4
II.2.2)Additional CPV code(s)
79311000 Survey services
79414000 Human resources management consultancy services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

The future service provider is required to provide the following services:

— Staff engagement survey and services included.

— Other survey services and pulse surveys.

— Various consultancy services to support the surveys.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 550 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement shall be concluded for a period of 2 years with effect from the date on which it enters into force. It may be tacitly renewed for 2 successive periods of 1 year, up to a maximum of 4 years in total.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 22/03/2018
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 26/03/2018
Local time: 14:00
Information about authorised persons and opening procedure:

Upon request, the written record of the opening of the tenders will be provided to economic operators who submitted a tender.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, on the day on which it came to the knowledge.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/02/2018