Are you an ambitious procurement expert with recent publications? Check out the TED Ambassador award, our competition that aims to identify and reward research in the field of public procurement. Apply here by 28 April 2023.

Services - 92020-2019

27/02/2019    S41

Belgium-Bruxelles: Sustainable Shared Mobility Interconnected with Transport in European Rural Areas (Demonstrators)

2019/S 041-092020

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission Directorate-General for Mobility and Transport
Postal address: rue de Mot 28
Town: Bruxelles
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1049
Country: Belgium
Contact person: Antonio Scala
Telephone: +32 22968409
Fax: +32 22990398
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Sustainable urban mobility

Section II: Object

II.1)Scope of the procurement

Sustainable Shared Mobility Interconnected with Transport in European Rural Areas (Demonstrators)

Reference number: MOVE/B4/2018-567
II.1.2)Main CPV code
73100000 Research and experimental development services
II.1.3)Type of contract
II.1.4)Short description:

This project "Smarta 2" will complement "Smarta 1" by allocating budget to the implementation of demonstrators for sustainable shared mobility interconnected with public transport, including on multimodal travel information services.

II.1.5)Estimated total value
Value excluding VAT: 800 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

Contractor's headquarters and demonstrations sites to be identified.

II.2.4)Description of the procurement:

The tenderer is requested to provide a general overview of the current situation in the selected environments where the demonstrator will take place in order to highlight why sustainable shared mobility interconnected with public transport solutions in rural areas is improving the situation.

The tenderer shall concisely present some of the main mobility challenges the selected sites are currently facing and provide the relevant data.

A description of the collaboration and interaction with the Smarta 1 project shall be provided.

2.3.1. Task 1: Demonstration (pilots)

The task consists of real world demonstration activities (pilots) at 4 different geographical locations, in 4 different Member States, taking geographical coverage balance (north-south and east-west).

The identified and justified locations could have an already existing service from which conclusions could be drawn, be adapted for the implementation of a service from scratch or be a mix of the 2.

In any case the tenderer needs to describe in a structured way the steps needed to realise the demonstrator. For this purpose the tenderer shall identify the services to be deployed, the demonstrator set up, the covered area, fleet, organisation needs, operational procedures, target groups, data collection, monitoring, etc... Demonstrators

It is expected that:

— each demonstrator would have sub-tasks such as:

Sub task 1: Sites preparation and deployment of a complete transport service;

Sub task 2: Operation and monitoring of the service;

Sub task 3: Contribution to the SMARTA 1 Evaluation phase and validation of the impact of the service.

— the service would be deployed within 6 months from the signature of the contract,

— monitoring (and validating the impact of the service) on a continuous basis would last at least 8 months after implementation of each demonstration action,

— the service will be interoperable with already deployed services,

— the supporting travel information service will build on the specifications for multimodal travel information services, and also provide recommendations on how to implement the specifications in rural areas,

— new behavioural approaches will be considered in combination with digitalisation,

— the role of active modes (e.g. bike, e-bike or walking) will be considered,

— sustainability and transferability will be kept in mind, i.e. what will happen once the pilots are finished,

— the Contractor will identify the primary test sites where the deployment will take place and justify their selection,

— the Contractor will install/implement the complete set of defined services on at least four rural demonstration sites. Evaluation

— the evaluation framework of Smarta 1 will be applied to Smarta 2. Relevant information related to the evaluation framework is accessible on the Smarta 1 project website,

— Smarta 2 selected sites have to provide input to Smarta 1 activities related to evaluation,

— the Contractor shall therefore report in detail on the impact of the deployed and demonstrated services in accordance with the evaluation framework developed under Smarta 1.

2.3.2. Task 2 Communication activities

Identified communication activities include:

— a promotional video summarising the pilot projects and results from there,

— a contribution to the final conference organise by Smarta 1,

— a brochure for each demonstrator in at least local language and English,

— contribution to content of the Smarta 1 website,

— contribute to the awareness raising campaign of Smarta 1 in the selected sites.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 800 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 18
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/04/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 15/04/2019
Local time: 10:00

European Commission, DG MOVE, rue De Mot 28 — Office 07/005, Brussels.

Information about authorised persons and opening procedure:

One representative per tenderer only will be admitted to attend the opening.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Fax: +352 1303-2100
Internet address:
VI.5)Date of dispatch of this notice: