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Services - 100082-2018

07/03/2018    S46

Belgium-Brussels: Provision of Emergency Management Service Support on a Time and Means basis in the framework of Civil Protection, Humanitarian Aid and other European Union operations — EMSS-T&M

2018/S 046-100082

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO)
Postal address: L-86
Town: Brussels
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Country: Belgium
E-mail: ECHO-CIVIL-PROTECTION-TENDERS@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu/echo/
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3292
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Emergency Management Service Support on a Time and Means basis in the framework of Civil Protection, Humanitarian Aid and other European Union operations — EMSS-T&M

Reference number: ECHO/A1/SER/2018/02
II.1.2)Main CPV code
72253000 Helpdesk and support services
II.1.3)Type of contract
Services
II.1.4)Short description:

The overall aim of the present framework contract is to provide DG ECHO with an Emergency Management Service Support on a Time and Means basis.

In this context, the contractor shall provide:

— support staff to be integrated in the Emergency Response Coordination Centre (ERCC), operating 24 hours a day, 7 days a week,

— support staff for the Emergency Preparedness Analytical Sector,

— support staff for the Emergency Preparedness Training and Exercise Sector.

On the basis of the support to be provided and the tasks to be fulfilled, the number of staff for which the service of the contractor could be solicited is estimated at a maximum of 25 people.

The place of assignment is Brussels. The contractor and if applicable the subcontractors will have to comply with any applicable Belgian labour laws and regulations.

II.1.5)Estimated total value
Value excluding VAT: 8 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
71356300 Technical support services
75130000 Supporting services for the government
II.2.3)Place of performance
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

The contractor shall provide:

— support staff to be integrated in the Emergency Response Coordination Centre (ERCC), operating 24 hours a day, 7 days a week,

— support staff for the Emergency Preparedness Analytical Sector,

— support staff for the Emergency Preparedness Training and Exercise Sector.

On the basis of the support to be provided and the tasks to be fulfilled, the number of staff for which the service of the contractor could be solicited is estimated at a maximum of 25 people.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Overall approach / Weighting: 25
Quality criterion - Name: Staff selection process and training plans / Weighting: 35
Quality criterion - Name: Pricing structure and price justification / Weighting: 35
Quality criterion - Name: Reporting / Weighting: 5
Price - Weighting: see formula in 5.3.3
II.2.6)Estimated value
Value excluding VAT: 8 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The FWC is renewed automatically 2 times for 12 months each, unless one of the parties receives formal notification to the contrary at least 3 months before the end of the ongoing duration. Renewal does not change or postpone any existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: European Union Civil Protection Work Programme
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See Internet address provided in Section I.3.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See Internet address provided in Section I.3.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/05/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 15/05/2018
Local time: 10:00
Place:

Rue de la Loi 86, B-1000 Brussels, BELGIUM.

Information about authorised persons and opening procedure:

Please refer to procurement documents.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

See Internet address provided in Section I.3.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Town: Luxembourg
Country: Luxembourg
VI.5)Date of dispatch of this notice:
28/02/2018