Services - 100179-2014

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26/03/2014    S60

Estonia-Tallinn: LISA/2014/OP/01 Communication and events

2014/S 060-100179

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA)
Postal address: EU House, Rävala pst 4
Town: Tallinn
Postal code: 10143
Country: Estonia
For the attention of: eu-LISA Procurement
E-mail: eulisa-procurement@eulisa.europa.eu
Telephone: +372 6042021

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/dgs/home-affairs/what-we-do/policies/borders-and-visas/agency/

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
LISA/2014/OP/01 Communication and events.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: The premises of eu-LISA, of the future contractor or other locations.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 000 000 EUR
II.1.5)Short description of the contract or purchase(s)
This call for tenders is divided into 2 distinctive lots:
lot 1: integrated communication services;
lot 2: event and travel management.
II.1.6)Common procurement vocabulary (CPV)

79900000 Miscellaneous business and business-related services, 79950000 Exhibition, fair and congress organisation services, 79960000 Photographic and ancillary services, 79970000 Publishing services, 79997000 Business travel services, 79800000 Printing and related services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The total quantity is estimated at:
lot 1: 1 500 000 EUR;
lot 2: 3 500 000 EUR.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Integrated communication services
1)Short description
The purpose of this lot is to develop policies and design and implement information and communication campaigns.
2)Common procurement vocabulary (CPV)

79900000 Miscellaneous business and business-related services, 79960000 Photographic and ancillary services, 79970000 Publishing services, 79800000 Printing and related services

3)Quantity or scope
The volume is estimated at 1 500 000 EUR.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Events and travel management
1)Short description
The objective of this lot is the organisation of meetings, working groups, conferences, exhibitions and other types of events and travel management.
2)Common procurement vocabulary (CPV)

79900000 Miscellaneous business and business-related services, 79950000 Exhibition, fair and congress organisation services, 79960000 Photographic and ancillary services, 79997000 Business travel services

3)Quantity or scope
The amount is estimated at 3 500 000 EUR.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See tender documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Price. Weighting 40

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
LISA/2014/OP/01.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 13.5.2014
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
13.5.2014
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 20.5.2014 - 10:30

Place:

EU House, 6th floor, Rävala 4, 10143 Tallinn, ESTONIA.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: Any tenderer who wishes to attend the opening must register at least 2 days in advance by sending an e-mail to eulisa-procurement@eulisa.europa.eu

Please note that maximum 2 representatives per tenderer can participate in the opening.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The tender documents can be downloaded from the following website http://www.eulisa.europa.eu

Please be informed that a 'Question&answer.doc' will be regularly updated during the procedure. It is the responsibility of the tenderers to check regularly for updates and modifications during the tendering period.
On the basis of Article 134(1)(f) of the rules of application of the Financial Regulation, the contracting authority reserves the right to launch a negotiated procedure without prior publication of a contract notice with the contractor for the provision of new services consisting in the repetition of similar services.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://www.curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA)
Postal address: EU House, Rävala 4
Town: Tallinn
Postal code: 10143
Country: Estonia
E-mail: eulisa-procurement@eulisa.europa.eu
Telephone: +372 6042021
Internet address: http://ec.europa.eu/dgs/home-affairs/what-we-do/policies/borders-and-visas/agency/

VI.5)Date of dispatch of this notice:
14.3.2014