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Services - 100648-2020

02/03/2020    S43

Ireland-Dublin: Provision of Canteen and Catering Services at Eurofound

2020/S 043-100648

Modification notice

Modification of a contract/concession during its term

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: Eurofound — European Foundation for the Improvement of Living and Working Conditions
Postal address: Wyattville Road, Loughlinstownm Co Dublin
Town: Dublin
NUTS code: IE061 Dublin
Postal code: D18 KP65
Country: Ireland
Contact person: Sandra Brudenell-Bruce
E-mail: OSUTenders@eurofound.europa.eu
Telephone: +353 12043100
Fax: +353 12826456
Internet address(es):
Main address: http://www.eurofound.europa.eu
Address of the buyer profile: http://www.eurofound.europa.eu/about-eurofound/procurement/opportunities/open

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Canteen and Catering Services at Eurofound

Reference number: 161901/4109
II.1.2)Main CPV code
55500000 Canteen and catering services
II.1.3)Type of contract
Services
II.2)Description
II.2.3)Place of performance
NUTS code: IE061 Dublin
Main site or place of performance:

Eurofound's premises in Dublin, Ireland.

II.2.4)Description of the procurement at the time of conclusion of the contract:

The friendly, efficient provision and timely delivery of high-quality catering services for staff and visitors and for conferences, meetings and visits at Eurofound.

II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 48
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract
Notice number in the OJ S: 2017/S 040-072284

Section V: Award of contract/concession

Contract No: 17-1400-01
Title:

Provision of Canteen and Catering Services at Eurofound

V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:
15/02/2017
V.2.2)Information about tenders
The contract/concession has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: The Q Cafe Company Ltd
National registration number: 298794
Postal address: Garden Level, 1 St James Terrace, Clonskeagh Road
Town: Dublin
NUTS code: IE061 Dublin
Postal code: D06X K60
Country: Ireland
E-mail: info@qcafe.ie
Internet address: https://www.qcafe.ie/
The contractor/concessionaire is an SME: yes
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: 640 000.00 EUR

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of notification of the outcome of the procedure (award decision), tenderers may launch an action for its annulment. Any request tenderers may make and any reply from Eurofound, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time-limit for launching an action for annulment nor open a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated under Heading VI.4.1 of the contract notice.

VI.5)Date of dispatch of this notice:
24/02/2020

Section VII: Modifications to the contract/concession

VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code
55500000 Canteen and catering services
VII.1.2)Additional CPV code(s)
VII.1.3)Place of performance
NUTS code: IE061 Dublin
Main site or place of performance:

Eurofound's premises in Dublin, Ireland.

VII.1.4)Description of the procurement:

Negotiated procedure without prior publication of a contract notice envisaged under Point 11(1)(e) of Annex 1 FR (previously Article 134(1)(e) RAP).

VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 48
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 250 000.00 EUR
VII.1.7)Name and address of the contractor/concessionaire
Official name: The Q Cafe Company Ltd
National registration number: 298794
Postal address: Garden Level, 1 St James Terrace, Clonskeagh Road
Town: Dublin
NUTS code: IE061 Dublin
Postal code: D06X K60
Country: Ireland
E-mail: info@qcafe.ie
Internet address: https://www.qcafe.ie/
The contractor/concessionaire is an SME: yes
VII.2)Information about modifications
VII.2.1)Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):

Eurofound exercised its right to increase the original budget ceiling of the framework contract (as envisaged in original procurement documents).

VII.2.2)Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire (Art. 43(1)(b) of Directive 2014/23/EU, Art. 72(1)(b) of Directive 2014/24/EU, Art. 89(1)(b) of Directive 2014/25/EU)
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:

The contract for the provision of canteen and catering services at Eurofound was concluded for 4-year period. However, its budget consumption exceeded Eurofound's original estimates. Therefore, it was decided to increase the contract's original ceiling in order to ensure continuity of the service provision until its expiry in the end of February 2021. The pricing of the deliverables provided under the contract was not changed. Conducting another procurement procedure to replace the existing contract (and potentially the contractor) faster than originally envisaged would create a serious inconvenience to smooth operation of the canteen and would harm a legitimate right of the current contractor to expect the contract to be run until its natural expiry.

VII.2.3)Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 640 000.00 EUR
Total contract value after the modifications
Value excluding VAT: 890 000.00 EUR