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Services - 100661-2020

02/03/2020    S43

Lithuania-Vilnius: VIL — Hosting Services for the EU Information Centre in Vilnius

2020/S 043-100661

Contract notice


Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Representation in Lithuania
Town: Vilnius
NUTS code: LT011 Vilniaus apskritis
Country: Lithuania
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Hosting Services for the EU Information Centre

Section II: Object

II.1)Scope of the procurement

VIL — Hosting Services for the EU Information Centre in Vilnius

II.1.2)Main CPV code
79621000 Supply services of office personnel
II.1.3)Type of contract
II.1.4)Short description:

VIL — hosting services for the EU Information Centre in Vilnius

II.1.5)Estimated total value
Value excluding VAT: 240 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: LT011 Vilniaus apskritis
Main site or place of performance:

Gedimino av. 16, Vilnius, LITHUANIA.

II.2.4)Description of the procurement:

The subject matter of the contract is the provision of services for the EC Representation. The EC Representation, as the contracting authority, is seeking a qualified and experienced contractor that must provide information and assistance services for the EU information centre, mostly at its premises, in Vilnius, Lithuania.

The main services requested from the contractor:

1) Information service (Answers to citizens' questions on EU topics, Distribution of EU brochures/information material, booking facilities within the EU information centre, maintenance of the general image of the EU Information Centre);

2) Organisational and logistic support to inter-institutional relations, consultancy and support services (Inter-institutional relations, contacts with multipliers, maintenance of databases, consultancy and support services, preparing, updating and delivering interactive presentations on EU, support in special campaigns and events, business trips in Lithuania);

3) Technical assistance to the EC Representation's communication activities (Technical assistance at other services or communication activities, administrative and other tasks, Traineeships at the Information Centre, Handover).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 240 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Tenderers must prove that they have legal capacity to perform the contract and the regulatory capacity to pursue the professional activity necessary to carry out the work subject to this call for tenders.

In the course of the procedure, the EU Validation Services may contact tenderers via the participant register and ask for supporting documents with respect to the legal existence and status. Please note that a request for supporting documents in no way implies that the tenderer has been successful.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/03/2020
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 30/03/2020
Local time: 10:00

EU House, Gedimino av. 16, Vilnius, LITHUANIA.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrunewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Internet address:
VI.5)Date of dispatch of this notice: