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Services - 100688-2015

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21/03/2015    S57

United Kingdom-Bristol: Information systems or technology strategic review and planning services

2015/S 057-100688

Prior information notice for contracts in the field of defence and security


Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, Defence Equipment and Support Materiel Strategy
Postal address: Maple 0c #2056, Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Contact person: DESCDM-MatStrat7a-Asst-Hd
For the attention of: Eileen Rogausch
Telephone: +44 3067934324

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no

Section II: Object of the contract

II.1)Title attributed to the contract by the contracting authority/entity:
Materiel Strategy Managed Service Provider Work Package 2 Management Information/Information Technology.
II.2)Type of contract and location of works, place of delivery or of performance
Service category No 3: Defence services, military defence services and civil defence services
Main site or location of works, place of delivery or of performance:
UKK1 Gloucestershire
II.3)Information on framework agreement
II.4)Short description of nature and scope of works or nature and quantity or value of supplies or services:
This requirement is part of the DE&S's wider Materiel Strategy change programme to transform DE&S into a best-in-class delivery organisation that is appropriately controlled, resources and has the freedoms to drive the best value for money for Defence and the taxpayer. Under the change programme, the DE&S organisation has been established as a Bespoke Central Government Trading Entity within the public sector from 1.4.2014, with new management freedoms and controls that are appropriate to its challenges and the specialist nature of its business. Contracts were let in November last year for DE&S Managed Service Providers Work Package 1 (Project Delivery) and Work Package 2 HR). This requirement relates to Work Package 2 (MI/IT).
The Work Package 2 requirement is for a Customer Friend for Information Systems or technology strategic review and planning services. The UK MOD's Defence Equipment and Support (DE&S) wishes to engage the market prior to procurement of the services of a Managed Service Provider to deliver its requirement to transform its Management Information capability and implement coherent Management Information and Information Systems strategies suitable for a project delivery organisation.
DE&S performs a vital, bespoke and challenging role in the support of national security: it equips and supports the UK's Armed Forces for operations now and in future. In procuring and supporting new military equipment, commodities and services, supporting in-service equipment through life and managing global logistic operations, DE&S is responsible for delivering some of the most complex products and services in the world which covers some 14Bn GBP per annum of the MOD's total third party spend with industry. DE&S employs a mix of civil servants and military personnel, plus contractor staff to perform specialist roles and its internal workforce of over 12 000 personnel (as at 1.4.2014) is deployed at over 150 locations in the UK and overseas. The bulk of the workforce, however, is located on several main operating sites, with over half based at the main acquisition hub at Abbey Wood, Bristol.
DE&S's activities range from the provision and support of complex equipments, such as nuclear submarines and combat aircraft, through the provision of global logistic operations in hostile environments, to the provision and support of high volume, low value items such as clothing and commodities such as fuel and food. This often involves innovative technologies, complex safety assessments, sophisticated supply chains and a mix of sourcing strategies. The outputs from DE&S are used by the UK's Armed Forces in uncertain environments and operational roles that are subject to changing demands.
DE&S's role therefore demands best-in-class business capabilities and standards that need to be suitable for a wide range of types of products and services, of widely varying value, complexity, uncertainty/risk and criticality/priority.
Potential Providers should note that the DE&S has already appointed other MSPs for two further Work Packages — Work Package (WP) 1, Project Delivery to transform and improve the operation of its project delivery capability and Work Package (WP) 3, Human Resources to build and embed its HR management capability. The DE&S is the systems integrator for the work of all MSPs but each of the MSPs contributes personnel to a ‘Rainbow' Team whose role it is to implement the strategic change as part of the Transformation Plan for DE&S.
WP2 is interdependent on WP1 and WP3 and will support both the requirements of WP1 (eg enabling the provision of project information or the interim provision of key Management Information staff to enable world-class project management) and those of WP3 (eg enabling the provision of trusted HR information). WP2 will be equally supported in some areas by the other Work Packages (eg WPs 1 and 3 will together define how staff (including the Information Systems and Technology Function) will be best managed across the business).
The detailed requirement for the Management Information/Information Technology MSP is being finalised to provide clarity on the components of the requirement already being delivered by existing MSPs and identifying interdependencies. In addition, the DE&S is seeking an opportunity to engage the market for this requirement prior to commencing any formal procurement process.
Based on current thinking it is the intention to select a MSP:
a) whose understanding of DE&S's requirement will allow them to help inform the adoption of the best possible Management Information strategy and best possible set of Management Information processes to meet the business needs and statutory obligations;
b) who provides advice on both existing and potential new Information Systems to satisfy the agreed Management Information Architecture exploiting existing and new systems;
c) whose resources are shown to be suitably adaptable to meet the demands of the Defence environment and the totality of DE&S business;
d) who can demonstrate a successful track record of developing solutions in partnership with other stakeholders; and
e) who is able to support the implementation of the Management Information capability, including the up skilling of the workforce.
Estimated value excluding VAT:
Range: between 20 000 000 and 100 000 000 GBP


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

72222000 Information systems or technology strategic review and planning services

II.6)Scheduled date for start of award procedures and duration of the contract
Scheduled date for start of award procedures: 28.9.2015
II.7)Additional information:

A market engagement event for interested parties will be held on 27.3.2015 at the Ministry of Defence, Bristol — Abbey Wood. Depending on the number of parties expressing an interest in this opportunity the DE&S reserves the right to invite only a limited number of interested parties to participate in more detailed discussions. Please register your wish to attend this event by 12:00 hrs, 23.3.2015 by sending an e-mail to:

A Contract Notice(s) will be issued for these requirements in due course. Potential Providers wishing to express an interest in these requirements will be able to contact the MOD via details provided in the subsequent Contract Notice(s). Potential Providers will be selected to negotiate on the basis of having met the minimum pre-qualification standard and a sufficient number to ensure genuine competition. The relevant information and formalities will be set out in the pre-qualification questionnaire and any subsequent Invitation to Negotiate. Both stages will include an assessment of the satisfactory management of any Conflicts of Interests.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be via a P2P system. Potential Providers should confirm they will accept payment in this way.
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the website provides information on the new GSC.

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and

GO Reference: GO-2015316-DCB-6441378.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: