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Services - 100827-2017

18/03/2017    S55

Malta-Valletta: Provision of event organisation and related services for EASO events held in Malta

2017/S 055-100827

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Asylum Support Office
Postal address: Grand Harbour
Town: Valletta
NUTS code: MT0 MALTA
Postal code: MRS 1917
Country: Malta
E-mail: contracts@easo.europa.eu
Internet address(es):
Main address: www.easo.europa.eu
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2281
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Asylum.

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of event organisation and related services for EASO events held in Malta.

Reference number: EASO/2017/426.
II.1.2)Main CPV code
55000000 Hotel, restaurant and retail trade services
II.1.3)Type of contract
Services
II.1.4)Short description:

The objective of the concluded framework contract(s) in cascade is to provide reliable and high quality event organisation and related services in Malta, Gozo and Comino.

II.1.5)Estimated total value
Value excluding VAT: 1 500 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
55100000 Hotel services
55300000 Restaurant and food-serving services
30100000 Office machinery, equipment and supplies except computers, printers and furniture
60000000 Transport services (excl. Waste transport)
63000000 Supporting and auxiliary transport services; travel agencies services
55000000 Hotel, restaurant and retail trade services
92300000 Entertainment services
II.2.3)Place of performance
NUTS code: MT MALTA
II.2.4)Description of the procurement:

Open procedure for establishment of framework contract(s) with maximum 3 contractors (in cascade) for the provision of event organisation and related services for EASO events held in Malta.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The period of execution of the tasks specified in the contract may be automatically renewed once for a period of 24 months unless written notification to the contrary is sent by one of the parties and received by the other three months before expiry of the contractual period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

EASO reserves the right to increase the value of the framework contract by 20 % within 3 years of the contract, in accordance with Article 85 of the EASO Financial Regulation and Article 134(1)(e) of the RAP.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.6)Information about electronic auction
An electronic auction will be used
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 24/04/2017
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 02/05/2017
Local time: 10:00
Place:

EASO premises, MTC Block A, Winemakers Wharf, Grand Harbour, Valletta MRS 1917, MALTA.

Information about authorised persons and opening procedure:

1 authorised representative of each tenderer, notified in advance to EASO.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

In 4 years.

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
08/03/2017