Supplies - 102571-2016

26/03/2016    S61

Denmark-Kongens Lyngby: IT services: consulting, software development, Internet and support

2016/S 061-102571

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Danmarks Tekniske Universitet
National registration number: 30060946
Postal address: Anker Engelundsvej 101, Bygning 101 A
Town: Kongens Lyngby
NUTS code: DK DANMARK
Postal code: 2800
Country: Denmark
Contact person: Maria Brøchner Tødt
E-mail: marbt@adm.dtu.dk
Telephone: +45 45251126
Internet address(es):
Main address: http://dtu.dk
Address of the buyer profile: http://www.eu-supply.com/dtu.asp
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.eu-supply.com/dtu.asp
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.eu-supply.com/dtu.asp
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.eu-supply.com/dtu.asp
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Optical Transmission Equipment for DTU / Danish e-Infrastructure Cooperation.

Reference number: 135496
II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
Supplies
II.1.4)Short description:

DeiC (The Danish e-Infrastructure Cooperation) operates and develops the Danish NREN (National Research and Education Network), called ‘Forskningsnettet’. This network provides both connections to the research networks in the world, general internet provision for its' connected institutions as well as numerous point-to-point optical layer 1 connections between the institutions. The connected institutions comprise all Danish universities as well as most other research and education institutions in the country.

In order to deliver this, DeiC has 1) leased dark fiber connections on IRU basis 2) Router equipment 3) Optical Equipment 4) Network Operations staff. The purpose of this call for tender, is solely the renewal of item 3) Optical Transmission Equipment.

The contract is not divided into lots. The reason the contract is not divided into lost is that the Contracting Authority needs a turnkey solution from one supplier in order to ensure an unambiguous placement of responsibility.

II.1.5)Estimated total value
Value excluding VAT: 30 000 000.00 DKK
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
32410000 Local area network
32412000 Communications network
32420000 Network equipment
32571000 Communications infrastructure
50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
II.2.3)Place of performance
NUTS code: DK DANMARK
Main site or place of performance:

Denmark.

II.2.4)Description of the procurement:

DeiC (The Danish e-Infrastructure Cooperation) operates and develops the Danish NREN (National Research and Education Network), called ‘Forskningsnettet’. This network provides both connections to the research networks in the world, general internet provision for its' connected institutions as well as numerous point-to-point optical layer 1 connections between the institutions. The connected institutions comprise all Danish universities as well as most other research and education institutions in the country.

In order to deliver this, DeiC has 1) leased dark fiber connections on IRU basis 2) Router equipment 3) Optical Equipment 4) Network Operations staff. The purpose of this call for tender, is solely the renewal of item 3) Optical Transmission Equipment.

The contract is not divided into lots. The reason the contract is not divided into lost is that the Contracting Authority needs a turnkey solution from one supplier in order to ensure an unambiguous placement of responsibility.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 20 000 000.00 DKK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

DeiC wishes to invite between 5-8 Candidates to participate in the call for tender. The reason for potentially inviting more than 5 Candidates to participate is due to expectations that quite a wide variety of Candidates will be interested in this contract and these Candidates have solutions that are difficult to compare to one another until the complete set of technical properties, service offerings and pricing schemes are known. Therefore, in order to allow this variety to be represented in the elimination process, the intention behind this choice is to increase the probability that Candidates who could prove to be a good match for the requirements of DeiC, are not eliminated before they have had a chance to represent their solution more comprehensively.

If the number of suitable Candidates exceeds 5-8, the reduction of the number of otherwise qualified candidates will happen in accordance with the selection criteria. The Contracting Authority will limit the number of Candidates to 5-8. This will be done, based on the following criteria:

— Financial capacity

— DeiC wishes to have a wide variety of Candidates including both large and small to medium-sized enterprises (SME segment) and will look at the Candidates turnover (and size including workforce) to establish this variety.

— Technical capacity

— Relevance of the reference cases to the situation of DeiC

— Relevance of the product line to the situation of DeiC

— DeiC wishes to have a wide variety of Candidates including both large and small to medium-sized enterprises (SME segment) and will look at the Candidates size including workforce to establish this variety.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Options are described in the price appendix, appendix 7.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Must be registered in the relevant company register.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

It is described below which points of the ESPD part IV B must be completed by the Tenderer. Points not mentioned below should not be completed by the Tenderer. Please note that these points are to be completed in appendix A2 and minimum levels for suitability is clearly described in appendix A2.

— Point 1a must be completed by the Tenderer with information about the yearly turnover for the last three finished financial years.

— Point 3 must be completed by the Tenderer if applicable

— Point 4 must be completed by the Tenderer with Solvency ratio calculated as (Total equity/Total liabilities) x 100 and Profit ratio calculated as (Operating profit/Revenue) x 100.

Minimum level(s) of standards possibly required:

Minimum level is 2 x estimated contract value and a solvency ratio of no less than 10 %.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

It is described below which points of the ESPD part IV C must be completed by the Tenderer. Points not mentioned below should not be completed by the Tenderer. Please note that these points are to be completed in appendix A2 and minimum levels for suitability is clearly described in appendix A2.

— Point 1b must be completed by the Tenderer with information about the most important and similar references in the last five years.

— Point 8 must be completed by the Tenderer with information about average annual manpower.

Minimum level(s) of standards possibly required:

Minimum level is three references.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Please see the contract as part of the tender documents.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2015/S 234-424753
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/05/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 31/05/2016
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Please note that the ESPD nust be completed via the eESPD on the following link: https://ec.europa.eu/growth/tools-databases/espd/welcome

VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævnet for udbud
Postal address: Dahlerups Pakhus, Langelinie Allé 17
Town: Copenhagen
Postal code: 2100
Country: Denmark
E-mail: klfu@erst.dk
Telephone: +45 35291095
Internet address: https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Deadlines for submission of complaints

Complaint regarding a decision on shortlisting:

Complaint regarding a decision on shortlisting must be submitted no later than 20 calendar days from the date after notification to the concerned Candidates informing them of who has been selected has been sent and this notification includes the grounds for the decision, cf. lov om Klagenævnet for Udbud § 7, section 1.

Complaint regarding the award of contract:

Complaint regarding the award of contract must be submitted no later than 45 calendar days from the date after the Contracting Authority has published a contract award notice in the European Union Official Journal informing that the Contracting Authority has awarded the contract, cf. lov om Klagenævnet for Udbud § 7, section 2, no. 1.

Complaint regarding the award of a contract under a framework agreement with a reopening of the competition:

Complaint regarding the award of a contract under a framework agreement with a reopening of the competition must be submitted no later than 30 calendar days form the date after the Contracting Authority has notified the concerned Tenderers that a contract has been awarded, if the notification includes the grounds for the decision, cf. lov om Klagenævnet for Udbud § 7, section 2, no. 2.

Complaint regarding the award of a framework agreement:

Complaint regarding the award of a framework agreement must be submitted no later than 6 months from the date after the Contracting Authority have notified the concerned Candidates and Tenderers that award of contract has happened, cf. lov om Klagenævnet for Udbud § 7, section 2, no. 3.

Complaint regarding direct award of contract:

Complaint regarding the Contracting Authority's award of contract without prior publication of a contract notice in the European Union Official Journal must be submitted no later than 30 calendar days from the date after a contract award notice has been published by the Contracting Authority in the European Union Official Journal and that contract award notice includes the grounds for the decision to award the contract directly, cf. lov om Klagenævnet for Udbud § 7, section 3.

Compliant regarding public procurements below the EU threshold:

Complaint regarding public procurements below the EU threshold must be submitted no later than 45 calendar days from the date after the Contracting Authority has notified the Tenderers about the award of contract if this notification includes the grounds for the decision; and no later than 6 months after the date where the Contracting Authority has notified the Candidates and Tenderers about that award of a framework agreement, if the notification includes the grounds for the decision, cf. lov om Klagenævnet for Udbud § 7, section 4, no. 1 and 2. Compliant regarding a decision on shortlisting on procurement below the EU threshold must be submitted no later than 20 calendar days from the date after the Contracting Authority has sent a notification to the concerned Candidates regarding who has been selected and this notification includes the grounds for the decision, cf. lov om Klagenævnet for Udbud § 7, section 5.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000
Internet address: http://www.kfst.dk/
VI.5)Date of dispatch of this notice:
23/03/2016