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Serviços - 103007-2017

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21/03/2017    S56

Portugal-Lisbon: Provision of interpretation services for EMSA

2017/S 056-103007

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Maritime Safety Agency
Postal address: Cais do Sodré, Praça Europa 4
Town: Lisbon
Postal code: 1249-206
Country: Portugal
Contact person: EMSA
For the attention of: Sharif Abu-Ghazaleh
E-mail: open072017@emsa.europa.eu

Internet address(es):

General address of the contracting authority: http://www.emsa.europa.eu/

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
Other: Maritime safety.
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of interpretation services for EMSA.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services

NUTS code PT171 Grande Lisboa

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 12

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 410 000 EUR
II.1.5)Short description of the contract or purchase(s)
The procurement procedure shall result in the signature of a framework service contract with 1 successful tenderer for the provision of simultaneous interpretation services. The services shall be requested for simultaneous interpretation from and into EN, FR, ES, IT, DE. The interpretation services shall be used for the EMSA Administrative Board which takes place 3 times per year (in March, June and November), the Southern European Neighbourhood Policy (ENP) project meetings and trainings for the languages EN, FR and exceptionally EN, FR, AR and for the Eastern European Neighbourhood Policy (ENP) project meetings with interpretation of the languages RU, EN. The interpretation services could also be requested for other meetings and languages.
II.1.6)Common procurement vocabulary (CPV)

79540000 Interpretation services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The procurement procedure shall result in the signature of a framework service contract with 1 successful tenderer for the provision of simultaneous interpretation services. The maximum budget available for this contract including reimbursement expenses is 410 000 EUR excluding VAT. The FWC shall be renewed automatically up to 3 times.
Estimated value excluding VAT: 410 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 3
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments shall be issued in accordance with the provisions of the draft contract available in the procurement section under the call to tender EMSA/OP/07/2017 on EMSA's website (www.emsa.europa.eu).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

When submitting their bid, tenderers are requested to complete and enclose the legal entity form and requested accompanying documentation, available in the procurement section (legal entity form) of EMSA's website (www.emsa.europa.eu).

Groupings, irrespective of their legal form, may submit bids. Tenderers may, after forming a grouping, submit a joint bid on condition that it complies with the rules of competition. Such groupings (or consortia) must specify the company or person heading the project and must also submit a copy of the document authorising this company or person to submit a bid.
Each member of the consortium must provide the required evidence for the exclusion and selection criteria. The exclusion criteria will be assessed in relation to each economic operator individually. Concerning the selection criteria the evidence provided by each member of the consortium will be checked to ensure that the consortium as a whole fulfils the criteria.
If awarded, the contract will be signed by the person authorised by all members of the consortium. Tenders from consortia of firms or groups of service providers, contractors or suppliers must specify the role, qualifications and experience of each member or group.
If the tenderer intends to either subcontract part of the work or realise the work in cooperation with other partners he shall indicate in his offer which part will be subcontracted, as well as the name and qualifications of the subcontractor or partner. It should be noted that the overall responsibility for the work remains with the tenderer.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Interpreters delivering the required services must be members of a recognised international organisation such as AIIC, Calliope or equivalent.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: a) Financial statements or their extracts for the last 2 years for which accounts have been closed.
b) Statement of the overall turnover and, where appropriate, turnover relating to the relevant services for the last 2 financial years available.
c) Tenderers are exempt from submitting the documentary evidence if such evidence has already been completed and sent to EMSA for the purpose of another procurement procedure and the provided documents are up to date. In this case the tenderer should simply indicate on the cover letter the procurement procedure where the evidence has been provided.
d) If, for some exceptional reason which EMSA considers justified, a tenderer is unable to provide 1 or other of the above documents, he may prove its economic and financial capacity by any other document which EMSA considers appropriate. In any case, EMSA must at least be notified of the exceptional reason and its justification in the tender. EMSA reserves the right to request at any moment during the procedure any other document enabling it to verify the tenderer's economic and financial capacity.
Minimum level(s) of standards possibly required: The tenderer must be in a stable financial position and must have the economic and financial capacity to perform the contract.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The bid should include information on interpreters, years of experience since obtaining the diploma giving access to the profession, number of days of interpreting activity since obtaining the diploma, experience in working with maritime terminology and in meetings with European institutional terminology component (if applicable).
Minimum level(s) of standards possibly required:
The tenderer must have experience of at least 3 years in provision of interpretation services and coordination of qualified teams of interpreters, capable to cover the requested languages and terminology.
Interpreters must have at least 3 years of experience (with at least 150 working days per year) in providing interpretation services. Interpreters delivering the required services must be members of a recognised international organisation such as AIIC, Calliope or equivalent.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Interpreters delivering the required services must be members of a recognised international organisation such as AIIC, Calliope or equivalent. Proof of membership is required.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
21.4.2017 - 20:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
Other: Bids can be submitted in any of the official languages of the EU. However, as the main working language of the Agency is English, bids should preferably be submitted in English and should in particular include an English version of the documents requested under points 14.5 and 15 of the tender specifications.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 1.9.2017
IV.3.8)Conditions for opening of tenders
Date: 2.5.2017 - 14:30

Place:

EMSA Headquarters, Lisbon, Portugal.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: This opening session will be public. A representative of each tenderer may attend the opening of the bids. At the end of the opening session, the chairman of the opening committee will indicate the name of the tenderers and the decision concerning the admissibility of each offer received. The prices indicated in each received bid will not be communicated. Should you wish to attend, please send a request (at least 5 calendar days before the date of the opening) to the following e-mail address: open072017@emsa.europa.eu indicating the name of the attending person and the tenderer he/she represents.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Contacts between the contracting authority and the tenderers are prohibited throughout the procedure, save in exceptional circumstances and under the following conditions only:
— Before the final date for submission of tenders:
(i) at the request of the tenderer, EMSA may provide additional information solely for the purpose of clarifying the procurement documents.

Any requests for additional information must be made in writing and sent to the following e-mail address: open072017@emsa.europa.eu

EMSA is not bound to reply to requests for additional information made less than 6 working days before the deadline for submission of tenders;
(ii) EMSA may, on its own initiative, inform interested parties of any error, inaccuracy, omission or any other clerical error in the procurement documents;
(iii) any additional information, including that referred to above, will be published on EMSA's website in the procurement section. The website will be updated regularly and it is the tenderers' responsibility to check for updates and modifications during the tendering period.
— After the opening of tenders:
(i) if clarification is required or if obvious clerical errors in the tender need to be corrected, EMSA may contact the tenderer provided the terms of the tender are not modified as a result.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 433766
Fax: +352 433766
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff a complaint to the European Ombudsman may be submitted. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
9.3.2017