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Luxembourg-Luxembourg: Running of the catering service at the European Court of Auditors
Section I: Contracting authority
Section II: Object
Running of the catering service at the European Court of Auditors.
The aim is to enter into 2 framework contracts for:
— lot 1: running the catering service at the European Court of Auditors,
— lot 2: performing quantity and quality checks on catering services at the European Court of Auditors.
Running of the catering service at the European Court of Auditors
European Court of Auditors, 12, rue Alcide de Gasperi, L-1615 Luxembourg (Kirchberg), LUXEMBOURG.
The running of the catering service should cover the following services:
1) the running of a staff restaurant: the staff restaurant is located at 12, rue Alcide de Gasperi, L-1615 Luxembourg, on the ground floor of the K3 Building. The restaurant seats approximately 400 people and has a fully equipped kitchen in the basement;
2) the running of 2 cafeterias (K2 and K3) offering rapid service: the cafeterias in Buildings K2 and K3 have approximately 68 and 80 seats respectively. The cafeteria in the K2 Building has an adjoining office. The 2 cafeterias are self-service;
3) the running of a modular executive dining room (lunches, dinners, receptions) located on the 6th floor of the K3 Building. This dining room can be divided and cater for a maximum of 3 lunches and 1 cocktail party simultaneously, i.e. 170 people (standing) to attend a cocktail party or buffet and 120 people for lunch or dinner. The executive dining room in the K3 Building has a fully equipped kitchen;
4) provision of the following associated services, for which the contractor does not benefit from any exclusivity:
i. coffee break, serving coffee in meeting rooms and coffee corners;
ii. leasing and maintenance of coffee machines and water coolers, delivery of drinks to members' offices, delivery and installation of associated consumables such as refill bottles;
iii. automatic vending machines (distributors of drinks, snacks, sandwiches, etc.);
iv. assistance to the Court by providing service staff (chefs de rang, dishwashers and a chef) for receptions organised by the Court.
The contract for lot 1 is a mixed contract under which the Court entrusts the contractor with managing various services as a concession ('concession part' for the services under 1, 2 and 4, point (iii)). The contract also lays down the conditions for specific contracts to provide catering services that can be allocated by the Court to the contractor, by means of purchase orders, for the duration of the contract ('framework service contract part', services under 3 and 4, points (i), (ii) and (iv)).
Performance of quantity and quality checks on catering services at the European Court of Auditors
The Court is seeking a service provider to assist it with its assignment of monitoring the satisfactory performance of the catering contract (lot 1).
'Running the catering service' refers to running a staff restaurant, 2 cafeterias (K2 and K3) offering rapid service, an executive dining room (lunches, dinners, receptions) for formal catering and events.
Section III: Legal, economic, financial and technical information
candidates must have the legal capacity to perform the contract. The requirement in terms of legal capacity is as follows:
— candidates must be authorised to carry out the commercial activity under this tender procedure.
To this end, candidates must provide proof that the national legislation allows them to perform the contract (enrolment on the professional or trade register, membership of a specific organisation, express authority, or entry in the VAT register).
candidates must have sufficient resources and financial means to perform the contract. The requirement in terms of economic and financial capacity is as follows:
— lots 1 and 2: the tenderer's average overall annual turnover for the past 3 financial years must be at least twice the estimated annual value.
The candidate's financial and economic capacity will be assessed on the basis of balance sheets or extracts thereof and profit and loss accounts for the past 3 financial years, together with any copies of the reports of the board of directors and external auditors, if available, relating to those financial years.
If, for some exceptional reason which the contracting authority considers to be justified, the candidate is unable to produce the means of proof required, he is permitted to provide evidence of his financial capacity by any means which the contracting authority deems suitable.
candidates must have sufficient technical and professional capacity to perform the contract. The requirements in terms of technical and professional capacity are as follows.
(a) candidates must have at least 3 years' relevant experience in the commercial activity under lot 1 of this tender procedure, as described in the technical specifications;
(b) candidates must provide a list of 3 examples of similar contracts carried out over the past 3 years, with each one representing for the candidate a turnover of at least 500 000 EUR per year/per customer. The catering services must include mass catering services as well as services for events and formal occasions.
Each reference must include the following information:
— name of the customer (public or private),
— short description of the services provided (type of service, value, date of performance),
— statements of satisfactory performance issued by customers must be attached to each reference;
(c) candidates must provide proof of the skills and experience of those responsible for the service and of those providing them (1 site manager, 2 chefs and 1 pastry chef), taking into account the requirements stated in point 3.5.2 (part B of the specifications). To this end, candidates must provide the CVs of the site manager, both chefs and the pastry chef.
Lot 2: candidates must provide a list of 3 references from customers in the field of quality and quantity checks on mass catering services, showing at least 3 years' relevant experience in the commercial activity under lot 2.
— short description of the services provided (type of checks, value, date),
— statements of satisfactory performance issued by customers must be attached to each reference.
Section IV: Procedure
Section VI: Complementary information
The contract documents are available only on the 'Ted-eTendering' website. Additional information will be published on the 'Ted-eTendering' website. This website is regularly updated and it is the responsibility of candidates/tenderers to check for any updates and modifications during the tender procedure.