Services - 103323-2018

08/03/2018    S47    - - Services - Contract notice - Restricted procedure 

United Kingdom-Leeds: Architectural, construction, engineering and inspection services

2018/S 047-103323

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
NEUPC Ltd
NEUPC Ltd, Leeds Innovation Centre, 103 Clarendon Rd
Leeds
LS2 9DF
United Kingdom
Contact person: Michael McGill
Telephone: +44 7775339236
E-mail: m.mcgill@leeds.ac.uk
NUTS code: UKE42

Internet address(es):

Main address: http://www.neupc.ac.uk

Address of the buyer profile: http://www.neupc.ac.uk

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Architectural%2C-construction%2C-engineering-and-inspection-services./DZ4JS336VH
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Construction Professional Services Framework Agreement for North-Eastern Universities

Reference number: EFM2020NE
II.1.2)Main CPV code
71000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The 5 institutions in the North-East of the NEUPC’s geographical coverage are seeking to establish a Framework Agreement for construction related Professional Services, including but not limited to PM, QS, Architect, Structural, Building Services and Building Surveying. This collaboration between Newcastle, Durham, Northumbria, Sunderland and Teesside Universities (NE Universities) shall facilitate schemes with a construction value of up to and over the value of GBP 50 000 000. The framework contains 2 main lots that are Architect and Project Manager led, with the intention being that each of these main disciplines will be responsible for providing all other required disciplines for the scheme in question (e.g. quantity surveyor, structural engineering, mechanical engineer, etc.). In addition to the above 2 lots, Financial Advisory Services in relation to DBFO type schemes has also been identified as a specialist resource that is required in relation to certain schemes.

II.1.5)Estimated total value
Value excluding VAT: 80 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Consultants may bid for any/all of the following Lots:

— Lot 1: Project Management Related Services.

— Lot 2: Architect & Design Team Related Services (GBP 0 to GBP 4 000 000 (Construction Cost (ex VAT))).

— Lot 3: Architect & Design Team Related Services (GBP 4 000 000+ (Construction Cost (ex VAT))).

— Lot 4: Financial Advisory Services.

There is no restriction on the number of Lots they can be awarded.

II.2)Description
II.2.1)Title:

Project Management Related Services

Lot No: 1
II.2.2)Additional CPV code(s)
71200000
71300000
71400000
71500000
71540000
71541000
II.2.3)Place of performance
NUTS code: UKC2
NUTS code: UKC1
Main site or place of performance:

Northumberland and Tyne and Wear,Tees Valley and Durham.

II.2.4)Description of the procurement:

The framework agreement is for the provision of all project management, design and financial related services for the delivery of the capital programmes of, Durham University, Newcastle University, Northumbria University, Teesside University and The University of Sunderland.

Lot 1 is for Project Management Related Services, including but not limited to Project Manager, Contract Administrator, Cost Management, Principal Designer, BIM Information Manager, BIM Co-ordinator, Building Surveyor, Clerk of Works, Breeam Advisor, Planning Advice.

Proposals can only be submitted by the Project Manager, for Project Management led teams that include the above disciplines/services. Proposals that are submitted for individual disciplines will not be considered.

It is intended that this Lot will be awarded to up to 6 Consultants.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

It is envisaged that up to the 12 highest scoring Bidders from the SQ exercise will be invited to the tender stage. A maximum of the 6 highest scoring bidders from the tender stage will then be awarded to Lot 1 of the Framework.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement will operate for five years duration at which time NEUPC reserves the right to invoke an extension period of up to two additional twelve month periods, subject at all times to satisfactory framework performance. Extension made to one lot does not guarantee extension to any other or all lots.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: This framework may be used by the institutions to make appointments for schemes that are fully or part-funded by European Union funds or Programme.
II.2.14)Additional information

Future call off contracts under this framework may be part funded from external streams, including European Union funding, ERDF/ESF and other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants.

Full details of Lot 1 and the tender requirements can be found in the published tender documentation.

II.2)Description
II.2.1)Title:

Architect & Design Team Related Services (GBP 0 to GBP 4 000 000 (Construction Cost (ex VAT))

Lot No: 2
II.2.2)Additional CPV code(s)
71200000
71300000
71400000
71500000
71540000
71541000
II.2.3)Place of performance
NUTS code: UKC2
NUTS code: UKC1
Main site or place of performance:

Northumberland and Tyne and Wear,Tees Valley and Durham.

II.2.4)Description of the procurement:

The framework agreement is for the provision of all project management, design and financial related services for the delivery of the capital programmes of, Durham University, Newcastle University, Northumbria University, Teesside University and The University of Sunderland.

Lot 2 is for Architectural and Design Related Services, including but not limited to Architect, Building Services, Civil & Structural Design, Principal Designer, BIM Information Manager, BIM Co-ordinator, Clerk of Works, BREEAM Advisor, Planning Advice.

Proposals can only be submitted by the lead Architect, for Architect led teams that include the above disciplines/services. Proposals that are submitted for individual disciplines will not be considered.

It is intended that this Lot will be awarded to up to 6 Consultants.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

It is envisaged that up to the 12 highest scoring Bidders from the SQ exercise will be invited to the tender stage. A maximum of the 6 highest scoring bidders from the tender stage will then be awarded to Lot 2 of the Framework.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement will operate for 5 years duration at which time NEUPC reserves the right to invoke an extension period of up to 2 additional 12 month periods, subject at all times to satisfactory framework performance. Extension made to one lot does not guarantee extension to any other or all lots.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: This framework may be used by the institutions to make appointments for schemes that are fully or part-funded by European Union funds or Programs.
II.2.14)Additional information

Future call off contracts under this framework may be part funded from external streams, including European Union funding, ERDF/ESF and other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants.

Full details of Lot 2 and the tender requirements can be found in the published tender documentation.

II.2)Description
II.2.1)Title:

Architect & Design Team Related Services (£4m+ (Construction Cost (ex VAT))

Lot No: 3
II.2.2)Additional CPV code(s)
71200000
71300000
71400000
71500000
71540000
71541000
II.2.3)Place of performance
NUTS code: UKC2
NUTS code: UKC1
Main site or place of performance:

Northumberland and Tyne and Wear,Tees Valley and Durham.

II.2.4)Description of the procurement:

The framework agreement is for the provision of all project management, design and financial related services for the delivery of the capital programmes of, Durham University, Newcastle University, Northumbria University, Teesside University and The University of Sunderland.

Lot 3 is for Architectural and Design Related Services, including but not limited to Architect, Building Services, Civil & Structural Design, Principal Designer, BIM Information Manager, BIM Co-ordinator, Clerk of Works, BREEAM Advisor, Planning Advice.

Proposals can only be submitted by the lead Architect, for Architect led teams that include the above disciplines/services. Proposals that are submitted for individual disciplines will not be considered.

It is intended that this Lot will be awarded to up to 6 Consultants.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

It is envisaged that up to the 12 highest scoring Bidders from the SQ exercise will be invited to the tender stage. A maximum of the 6 highest scoring bidders from the tender stage will then be awarded to Lot 3 of the Framework.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement will operate for 5 years duration at which time NEUPC reserves the right to invoke an extension period of up to 2 additional 12 month periods, subject at all times to satisfactory framework performance. Extension made to one lot does not guarantee extension to any other or all lots.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: This framework may be used by the institutions to make appointments for schemes that are fully or part-funded by European Union funds or Programs.
II.2.14)Additional information

Future call off contracts under this framework may be part funded from external streams, including European Union funding, ERDF/ESF and other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants.

Full details of Lot 3 and the tender requirements can be found in the published tender documentation.

II.2)Description
II.2.1)Title:

Financial Advisory Services

Lot No: 4
II.2.2)Additional CPV code(s)
66000000
66170000
71500000
II.2.3)Place of performance
NUTS code: UKC2
NUTS code: UKC1
Main site or place of performance:

Northumberland and Tyne and Wear,Tees Valley and Durham.

II.2.4)Description of the procurement:

The framework agreement is for the provision of all project management, design and financial related services for the delivery of the capital programmes of, Durham University, Newcastle University, Northumbria University, Teesside University and The University of Sunderland.

Lot 4 is for the provision of Financial Advisory Services, covering the following areas:

1. Providing financial advice from feasibility to delivery of on and off balance sheet solutions for HEIs to finance capital assets;

2. Providing support to a HEI to generate finance for capital projects other than through on or off balance sheet debt finance for example re-structuring or bringing in JV partners;

3. Providing experience to support HEIs refinance capital asset;

4. Providing full negotiation support on all commercial aspects on the above;

5. Providing commercial programme and project management support for the above projects;

6. Providing procurement support to all commercial elements of the projects (including design, build, finance and operate elements of a capital project, both individually and as a single DBFO contract);

7. Providing private sector overall bid direction on DBFO projects for HEIs to demonstrate a full understanding of similar projects from a bid perspective.

It is intended that this Lot will be awarded to up to 3 Consultants.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
Maximum number: 3
Objective criteria for choosing the limited number of candidates:

It is envisaged that up to the 6 highest scoring Bidders from the SQ exercise will be invited to the tender stage. A maximum of the 3 highest scoring bidders from the tender stage will then be awarded to Lot 4 of the Framework.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement will operate for 5 years duration at which time NEUPC reserves the right to invoke an extension period of up to 2 additional 12 month periods, subject at all times to satisfactory framework performance. Extension made to one lot does not guarantee extension to any other or all lots.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: This framework may be used by the institutions to make appointments for schemes that are fully or part-funded by European Union funds or Programs.
II.2.14)Additional information

Future call off contracts under this framework may be part funded from external streams, including European Union funding, ERDF/ESF and other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants.

Full details of Lot 4 and the tender requirements can be found in the published tender documentation.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

NEUPC reserves the right to request a parent company guarantee of performance and financial liability.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years: This Professional Services Framework is being put in place to support/complement the Institutions' Major Works Framework to deliver the schemes from their capital programmes. Due to the strategic importance and nature of the schemes involved, a contract period of five years, with the option to extend for up to two additional one year periods was required.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 17/05/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Participating consortia and members.

The bodies that may utilise this agreement include:

— Newcastle Science Central LLP,

— Newcastle University,

— Durham University,

— The University of Sunderland,

— Teesside University,

— Northumbria University.

EU funding:

This framework may be used by institutions for purchases fully or part-funded by EU funds or Programs including but not limited to:

1. European Regional Development Fund (ERDF) or

2. European Structural and Investment Fund (ESIF) or

3. Research Councils UK (RCUK), the strategic partnership of the UK's 7 Research Councils.

Call off methods:

Call-offs may be made by direct award or mini competition. Full details of the Call-off methods can be found in the published tender documents.

Institutions opting out of the Public Contracts Regulations and / or their partners that access this agreement are not bound by the call-off procedures which apply to Contracting Authorities.

Office relocation.

NEUPC will shortly be moving to new premises. The new address is provided below for your reference:

NEUPC Ltd

3rd Floor

Phoenix House.

South Parade,

Leeds.

LS1 5QX.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Architectural%2C-construction%2C-engineering-and-inspection-services./DZ4JS336VH

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/DZ4JS336VH

GO Reference: GO-201836-PRO-12020743.

VI.4)Procedures for review
VI.4.1)Review body
NEUPC Ltd
NEUPC Ltd, Leeds Innovation Centre, 103 Clarendon Rd
Leeds
LS2 9DF
United Kingdom
Telephone: +44 1133443958
VI.4.2)Body responsible for mediation procedures
NEUPC Ltd
NEUPC Ltd, Leeds Innovation Centre, 103 Clarendon Rd
Leeds
LS2 9DF
United Kingdom
Telephone: +44 1133443958
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
NEUPC Ltd
NEUPC Ltd, Leeds Innovation Centre, 103 Clarendon Rd
Leeds
LS2 9DF
United Kingdom
Telephone: +44 1133443958
VI.5)Date of dispatch of this notice:
06/03/2018