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Services - 106022-2016

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26/03/2016    S61

United Kingdom-London: Architectural, construction, engineering and inspection services

2016/S 061-106022

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Official name: High Speed Two (HS2) Ltd
Postal address: One Canada Square, Canary Wharf
Town: London
Postal code: E14 5AB
Country: United Kingdom
For the attention of: HS2 Procurement

Internet address(es):

General address of the contracting entity:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Main activity
Railway services
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting entity:
HS2 C977 Phase 2 Development Partner.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: London and Birmingham.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
HS2 Ltd is seeking to procure a Phase Two Development Partner (P2DP) that can integrate into the HS2 Ltd existing organisation to be part of the Phase 2 client function, to project manage and support its management of the development and deposition of the Phase Two hybrid Bill and to achieve Royal Assent.
HS2 Ltd is the company responsible for developing and promoting the High Speed 2 (HS2) network and is wholly owned by the Department for Transport.
The HS2 network will provide high capacity, high speed rail links between London, Birmingham, Leeds and Manchester (including Manchester Airport), with intermediate stations in the East Midlands and South Yorkshire. The new high speed network is being planned and is to be built in 2 phases. Phase 1 from London to Birmingham and Phase 2, from Birmingham to Leeds and Manchester.
Phase 1 is not part of the scope of this procurement.
The broad project aim for Phase 2 is to gain Royal Assent to a hybrid Bill that enables HS2 Ltd to construct, operate and maintain a high speed railway, with the optimum balance between cost, environmental and community impact and engineering design, for the Phase 2 route, integrating seamlessly with Phase 1 and as part of a national rail network.
II.1.6)Common procurement vocabulary (CPV)

71000000 Architectural, construction, engineering and inspection services, 71311230 Railway engineering services, 71311300 Infrastructure works consultancy services, 71313400 Environmental impact assessment for construction, 79410000 Business and management consultancy services, 71310000 Consultative engineering and construction services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The estimated value of the contract is between 130 000 000 GBP and 170 000 000 GBP. (excl VAT) based on 2015 prices.
These figures are estimates for information only and the total value of the contract may vary in practice dependent on the requirements of HS2.
Estimated value excluding VAT
Range: between 130 000 000 and 170 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 90 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Refer to the Pre-qualification pack.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Refer to the Pre-qualification pack.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Due to the resources, range and depth of skills needed to undertake the Development Partner contract, the Applicants may wish to combine to form consortia or apply as the main consultant relying on sub consultants to deliver some of the services. This may, for example, apply to entities who feel that alone they do not have the capacity or capability to address the size and scale of HS2 Ltd's requirement. Whilst groupings of organisations and consortia can participate in the procurement without taking a specific legal form, HS2 Ltd may rely upon regulation 28(3) of the Utilities Contracts Regulations 2006 (as amended) in order to contract with a single entity.
HS2 Ltd will require organisations, by completing the pre-qualification questionnaire, to provide full details, in writing, of the proposed working arrangements.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Refer to the Pre-qualification pack.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Refer to the Pre-qualification pack.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: A minimum annual turnover of the contracting entity of approximately 75 000 000 GBP (current 3-year average) or equivalent proof of financial standing. A minimum professional indemnity insurance of 25 000 000 GBP for any one incident, without limit on the number of incidents or reduction in cover, employers liability insurance of 10 000 000 GBP for each and every occurrence and public liability insurance of 10 000 000 GBP for each and every occurrence.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Refer to the Pre-qualification pack.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
HS2 / C977
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents (except for a DPS)
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.4.2016 - 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
The P2DP would be required to provide project management services and support to the Phase 2 client function in:
— the management of various Professional Services Contract (PSCs) consultants appointed for developing a range of deliverables that will support the deposit of the hybrid Bill for the HS2 Phase Two project anticipated in 2019, and passage of the Bill through the Parliament up to Royal Assent anticipated in late 2022; and
— the engagement and consultation requirements necessary to support the deposit of the hybrid Bill and its passage through the Parliamentary process to Royal Assent.
Please note that HS2 Ltd is procuring in parallel the Phase Two PSC consultants for providing Civils Design and Environmental Services.
HS2 Ltd has already procured framework agreements for Railway Systems Design and Site Access, Land Referencing and Landowner Engagement Services which will cover the entire Phase 2 route.

The PSC consultants will be required to produce engineering information in the form of models, plans, drawings, sections, schedules, technical reports and supporting information, plus construction cost estimates in accordance with stated HS2 Ltd requirements, standards and specifications and the HS2 Design Vision ( Assurance and verification evidence that the design meets these criteria will be provided by the PSC consultants at milestones during the progression of the design as well as undertake local environmental impact assessments (including local traffic and transport assessments and support the production of the Health Impact Assessment (HIA) and Equalities Impact Assessment (EQIA) and complete the area environmental report(s) to form part of a single robust Environmental Statement (compiled by the Environmental Oversight Consultant (EOC)) for Phase Two. The PSC EOC will lead on and deliver the non-geographical and/or route-wide environmental assessments (such as climate, noise and socio-economics).

The role of the P2DP will include performance management and instructions of work to the PSC consultants and as such, an entity who provides both the P2DP services as well as the PSC consultant's services would be in a position to determine their own performance and instruct themselves to carry out work which presents a clear conflict of interest. Applicants are therefore not permitted to be an Applicant in both this P2DP procurement and the PSC consultant's procurement and may only submit a request to participate for either this procurement or the PSC consultant's procurement. In the event that an Applicant does respond to both, they will be contacted by HS2 Ltd and the Applicant will be required to choose which of the two procurement processes it wishes to participate in. If the Applicant fails to respond to this request, they will be excluded from further consideration in relation to both procurements processes.
The P2DP will also support HS2 Ltd in the management of the already procured framework agreements for the Railway Systems Design Services and the Site Access, Land Referencing and Landowner Engagement Services. For the same reason as specified above for the PSC consultants, an entity which provides services under the aforementioned framework agreements is not permitted to be an Applicant (or a Party to an Applicant in the case of a Consortium) to this procurement. In the event an Applicant (or a Party to an Applicant) which provides services to HS2 Ltd under the framework agreements responds to this procurement, the Applicant will be excluded from further consideration in relation to the P2DP procurement.
Where individuals or sub-contractors are proposed as part of delivering arrangements for both this procurement and the PSCs procurement, HS2 Ltd will require full details of any conflict of interest management measure (including but not limited to evidence of full and robust information barriers, separate teams with discrete management supervision and appropriate confidentiality undertakings) before deciding whether individuals or subcontractors will be permitted to work for both the P2DP and PSCs. Provisions around conflicts of interest will also be stated in any Contract(s) awarded.
A contract duration of 90 months has been specified in section II.3). This is an estimate and the precise duration may be longer as it is dependent on external factors such as HS2 Ltd obtaining Royal Assent for the Phase 2 hybrid Bill and the requisite handover to a Phase 2 Delivery Partner.
HS2 Ltd intends to develop an incentive scheme which will link rewards to successful collaborative working and cost control and achievement of key dates to meet the Project goal of attaining Phase 2 Royal Assent by late 2022 and may develop common key performance indicators, as well as meeting HS2 Ltd's Balanced Scorecard objectives. The successful DP will be expected to work collaboratively with other PSCs, HS2 Ltd and other relevant stakeholders in the project. HS2 Ltd is currently working through the detail of the above and further details of the incentive scheme will be provided at the invitation to tender (ITT) stage. HS2 Ltd reserves the right not to introduce an incentive scheme.
Before Applicants consider responding to this notice, they should ensure that they have downloaded and read all the relevant files of the pre-qualification pack. All files are important and contain information which may have a considerable bearing on the success of the PQ Application. Organisations wishing to express an interest in one or more Lots must complete a pre-qualification questionnaire and submit before the deadline date in section IV.3.4). Interested parties can access the pre-qualification pack through our eSourcing system.
To register to the HS2 eSourcing portal:

1.Browse to and click the ‘Register Now!’ link.

2.The below message will appear:
‘Please do not create a duplicate account if you have forgotten your username, password or both.

Please contact the Helpdesk on 0800 368 4850 or

To continue, click ‘close’.
3. Once you have read and accepted the terms and conditions, select ‘I agree’ and click ‘next’.
4. Enter your ‘Registration Details’ for your business and ‘User Details.’
5. Note the username you use, this will be required when logging into the portal going forward, and click ‘save’ when complete.
6. Fill out the ‘Basic Profile Form’. Note: All questions with a red asterisk are mandatory fields and will need to be answered to complete registration.
7. Select which category(s) are relevant to your organisation.
8.You will then receive an automated email with your unique password.
9. Upon first registration you will be asked to change your automated password.
HS2 Ltd will use the information provided by Applicants to select those Applicants to be invited to tender. Submitting a response to the notice does not guarantee that a candidate will be invited to tender. HS2 Ltd may terminate or suspend the award process at any time without incurring any cost or liability. HS2 Ltd does not bind itself to enter into any contract arising out of the procedures envisaged by this notice and no contractual rights expressed or implied arise out of this notice or the procedures envisaged by it. HS2 Ltd will not be liable in any way to any applicant or tenderer for any costs incurred in connection with this procurement process.
HS2 Ltd reserves the right to disqualify any candidate who: provides information or confirmations which later prove to be untrue or incorrect; does not supply the information required by this notice or by the pre-qualification pack or as otherwise directed by HS2 Ltd during the procurement process; or fulfils any one or more of the criteria detailed in Regulation 26 of The Utilities Contracts Regulations 2006 (as amended). HS2 Ltd reserves the right to require the submission of any additional, supplementary or clarification information as it may, in its absolute discretion, consider appropriate.
The contract range of 130 000 000.00 GBP to 170 000 000.00 GBP specified in this notice at section II.2.1) is an estimate. The total value of the contract may vary from this amount dependent on the requirements of HS2 Ltd.
All prices are to be stated in GBP. Any contract arising out of the procedures envisaged by this notice will be subject to English Law.
All interested parties will be required to enter into a Confidentiality Agreement electronically prior to accessing the Pre-qualification pack and to sign and return a hard copy Confidentiality Agreement as part of any response to this notice.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Part 9 of the Utilities Contracts Regulations 2006 (as amended) addresses the
remedies available to economic operators. HS2 Ltd will incorporate a minimum of 10 calendar days standstill period in accordance with regulation 33A prior to
concluding the award of any contract pursuant to this notice.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: