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Belgium-Brussels: Hire and purchase service for high-volume digital printers/copiers, including software, maintenance, updates, consumables, finishing equipment and related services
Section I: Contracting authority
Section II: Object
Hire and purchase service for high-volume digital printers/copiers, including software, maintenance, updates, consumables, finishing equipment and related services.
The contract will cover hire (95 %) or purchase (5 %), complete or partial, of systems for preparing, printing and finishing documents. This will include:
* supply, installation and commissioning of medium- and high-volume digital sheet-fed copiers, and of the different options selected,
* supply of full technical and commercial documentation, as well as all user, maintenance and safety manuals,
* all-purpose maintenance,
* removal of the hired equipment at the end of the contract and, upon request, of old machines,
* provision, upon request, of operators able to work in the various printshops of the institutions on the equipment in each lot, who will be provided with training, where necessary,
on related services (relocation and reinstallation of machines, automation of production processes, minor integration developments, securing documents).
Supply (by hire or puchase) of digital black and white printers/copiers with a capacity of over 500 000 copies per month and a production speed of over 100 pages per minute.
Brussels (Belgium), Luxembourg (Luxembourg), Strasbourg (France), Stockholm (Sweden), Ispra (Italy), Petten (Netherlands).
Volume: 12 machines.
Supply, by hire or purchase, of high-volume digital printers/copiers (black and white) with a production speed of over 100 A4 pages per minute, including software, maintenance, upgrades, consumables (except paper), finishing equipment and related services.
Supply (by hire or puchase) of digital black and white printers/copiers with a capacity of over 1 000 000 copies per month and a production speed of over 200 pages per minute.
Supply, by hire or purchase, of high-volume digital printers/copiers (black and white) with a minimum production speed of 200 A4 pages per minute, including software, maintenance, upgrades, consumables (except paper), finishing equipment and related services.
Supply (by hire or puchase) of digital colour and black and white printers/copiers with a capacity of over 250 000 copies per month and a production speed of over 70 pages per minute.
Supply, by hire or purchase, of medium-volume digital printers/copiers (colour and black and white) with a minimum production speed of 70 A4 pages per minute, including software, maintenance, upgrades, consumables (except paper), finishing equipment and related services.
Supply (by hire or purchase) of digital colour and black and white printers/copiers with a capacity of over 350 000 copies per month and a production speed of over 80 A4 pages per minute.
Supply, by hire or purchase, of high-volume digital printers/copiers (colour) with a minimum production speed of 80 A4 pages per minute, including software, maintenance, upgrades, consumables (except paper), finishing equipment and related services.
Offline finishing equipment (saddle staplers, hot binding machines, trimming machines)
Offline finishing peripherals (not connected or connectable to the copiers in lots 1 to 4, but must enable the sophisticated finishing to be done for work produced on the copiers in these lots). These peripherals may be systems of binding (by gluing or stapling) and finishing (guillotine).
Section III: Legal, economic, financial and technical information
the tenderer shall enclose identity details, as well as all the documents and information required under point III.1 'Conditions for participation' of this notice and listed in Annex 1 to the specifications.
The tenderer shall enclose documentary proof with the name of the country in which he has his head office or is domiciled, as required under law in his country of residence.
The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm
NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signature of the contract.
NB: in the event they are awarded the contract, groupings must provide the solemn declaration along with the supporting documents and information for each individual member.
the tenderer must provide:
— a copy of the financial statements (balance sheets and operating accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must furnish another document as proof of his financial and economic capacity, such as the appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,
— a statement as to overall annual turnover during the past 3 financial years.
• to be selected, the tenderer must provide proof of an overall average annual turnover of at least:
— 2 500 000 EUR for lot 1,
— 2 250 000 EUR for lot 2,
— 4 500 000 EUR for lot 3,
— 6 500 000 EUR for lot 4,
— 1 000 000 EUR for lot 5.
If tenders are submitted for several lots, the overall annual average turnover must be at least equal to the total of the minimum sums required for each lot.
— a list of the main references in Europe from public or private contracts performed over the past 5 years. This list must prove that the supplies and services delivered are related to this contract. The following must therefore be specified: names and addresses of the recipients, description of the machines and additional services provided (maintenance, updates, etc.), amounts invoiced,
— proof that the tenderer has a quality management system (ISO 9001 or equivalent),
— proof that the tenderer has an environmental management system (ISO 14001, EMAS or equivalent).
minimum requirement: lots 1 to 4: provision of at least 5 machines in a category corresponding to the lot for which the tenderer is applying; lot 5: provision of at least 3 machines.
Section IV: Procedure
Office pour les infrastructures et la logistique — Bruxelles (OIB), bâtiment CSM1, Cours Saint-Michel 1 (entrée côté rue Père de Deken 23), 1040 Bruxelles, BELGIUM.
1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.
Section VI: Complementary information
36 months after award.
1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1418
Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.
The website will be updated regularly; it is the responsibility of the tenderers to check for any updates and modifications during the tendering period.
Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.
2) Executive agencies may be included in the contract as contracting authorities (within a limit of 10 % of the total contract value and for all the executive agencies taken together) if, at the time of publication of this invitation to tender, they had not yet been officially created or were not being created and, consequently, no formal designation could be specified in the invitation to tender documents.
3) The framework contract will run for 96 months from the date of its entry into force. However, the specific hire or purchase contracts can only be signed during the first 4 years of the framework contract.
4) During the 3 years following conclusion of the initial contract, the contracting authority will be able to use the negotiated procedure, without prior publication of a contract notice for new services involving the repetition of similar services assigned to the party awarded this contract by the contracting authority.
5) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link:
within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.