Services - 106286-2016

30/03/2016    S62

Belgium-Brussels: Hire and purchase service for high-volume digital printers/copiers, including software, maintenance, updates, consumables, finishing equipment and related services

2016/S 062-106286

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission
Postal address: CSM 1 05/43
Town: Bruxelles
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Postal code: 1049
Country: Belgium
Contact person: OIB.02 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570
Internet address(es):
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm
I.1)Name and addresses
Official name: European Parliament (Brussels, Luxembourg and Strasbourg)
Town: Bruxelles
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Postal code: 1048
Country: Belgium
Contact person: OIB.02 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570
Internet address(es):
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm
I.1)Name and addresses
Official name: European Court of Auditors
Town: Luxembourg
NUTS code: LU0 LUXEMBOURG (GRAND-DUCHÉ)
Country: Luxembourg
Contact person: OIB.02 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570
Internet address(es):
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm
I.1)Name and addresses
Official name: Court of Justice of the European Union
Town: Luxembourg
NUTS code: LU0 LUXEMBOURG (GRAND-DUCHÉ)
Country: Luxembourg
Contact person: OIB.02 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570
Internet address(es):
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm
I.1)Name and addresses
Official name: European Centre for Disease Prevention and Control (ECDC)
Town: Stockholm
NUTS code: SE SVERIGE
Country: Sweden
Contact person: OIB.02 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570
Internet address(es):
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm
I.1)Name and addresses
Official name: Education, Audiovisual and Culture Executive Agency (EACEA)
Town: Bruxelles
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Country: Belgium
Contact person: OIB.02 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570
Internet address(es):
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm
I.1)Name and addresses
Official name: Clean Sky 2 Joint Undertaking
Town: Bruxelles
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Country: Belgium
Contact person: OIB.02 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570
Internet address(es):
Main address: http://ec.europa.eu
Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm
I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1418
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Hire and purchase service for high-volume digital printers/copiers, including software, maintenance, updates, consumables, finishing equipment and related services.

Reference number: OIB.02/PO/2016/008/700
II.1.2)Main CPV code
30120000 Photocopying and offset printing equipment
II.1.3)Type of contract
Services
II.1.4)Short description:

The contract will cover hire (95 %) or purchase (5 %), complete or partial, of systems for preparing, printing and finishing documents. This will include:

* supply, installation and commissioning of medium- and high-volume digital sheet-fed copiers, and of the different options selected,

* supply of full technical and commercial documentation, as well as all user, maintenance and safety manuals,

* all-purpose maintenance,

* removal of the hired equipment at the end of the contract and, upon request, of old machines,

* provision, upon request, of operators able to work in the various printshops of the institutions on the equipment in each lot, who will be provided with training, where necessary,

on related services (relocation and reinstallation of machines, automation of production processes, minor integration developments, securing documents).

II.1.5)Estimated total value
Value excluding VAT: 16 750 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Supply (by hire or puchase) of digital black and white printers/copiers with a capacity of over 500 000 copies per month and a production speed of over 100 pages per minute.

Lot No: 1
II.2.2)Additional CPV code(s)
50313100 Photocopier repair services
50313200 Photocopier maintenance services
50314000 Repair and maintenance services of facsimile machines
II.2.3)Place of performance
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Main site or place of performance:

Brussels (Belgium), Luxembourg (Luxembourg), Strasbourg (France), Stockholm (Sweden), Ispra (Italy), Petten (Netherlands).

II.2.4)Description of the procurement:

Volume: 12 machines.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Supply, by hire or purchase, of high-volume digital printers/copiers (black and white) with a production speed of over 100 A4 pages per minute, including software, maintenance, upgrades, consumables (except paper), finishing equipment and related services.

II.2)Description
II.2.1)Title:

Supply (by hire or puchase) of digital black and white printers/copiers with a capacity of over 1 000 000 copies per month and a production speed of over 200 pages per minute.

Lot No: 2
II.2.2)Additional CPV code(s)
50313100 Photocopier repair services
50313200 Photocopier maintenance services
50314000 Repair and maintenance services of facsimile machines
II.2.3)Place of performance
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Main site or place of performance:

Brussels (Belgium), Luxembourg (Luxembourg), Strasbourg (France), Stockholm (Sweden), Ispra (Italy), Petten (Netherlands).

II.2.4)Description of the procurement:

6 machines.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 250 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Supply, by hire or purchase, of high-volume digital printers/copiers (black and white) with a minimum production speed of 200 A4 pages per minute, including software, maintenance, upgrades, consumables (except paper), finishing equipment and related services.

II.2)Description
II.2.1)Title:

Supply (by hire or puchase) of digital colour and black and white printers/copiers with a capacity of over 250 000 copies per month and a production speed of over 70 pages per minute.

Lot No: 3
II.2.2)Additional CPV code(s)
30121100 Photocopiers
50313100 Photocopier repair services
50313200 Photocopier maintenance services
50314000 Repair and maintenance services of facsimile machines
II.2.3)Place of performance
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Main site or place of performance:

Brussels (Belgium), Luxembourg (Luxembourg), Strasbourg (France), Stockholm (Sweden), Ispra (Italy), Petten (Netherlands).

II.2.4)Description of the procurement:

17 machines.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Supply, by hire or purchase, of medium-volume digital printers/copiers (colour and black and white) with a minimum production speed of 70 A4 pages per minute, including software, maintenance, upgrades, consumables (except paper), finishing equipment and related services.

II.2)Description
II.2.1)Title:

Supply (by hire or purchase) of digital colour and black and white printers/copiers with a capacity of over 350 000 copies per month and a production speed of over 80 A4 pages per minute.

Lot No: 4
II.2.2)Additional CPV code(s)
50313100 Photocopier repair services
50313200 Photocopier maintenance services
50314000 Repair and maintenance services of facsimile machines
II.2.3)Place of performance
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Main site or place of performance:

Brussels (Belgium), Luxembourg (Luxembourg), Strasbourg (France), Stockholm (Sweden), Ispra (Italy), Petten (Netherlands).

II.2.4)Description of the procurement:

15 machines.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Supply, by hire or purchase, of high-volume digital printers/copiers (colour) with a minimum production speed of 80 A4 pages per minute, including software, maintenance, upgrades, consumables (except paper), finishing equipment and related services.

II.2)Description
II.2.1)Title:

Offline finishing equipment (saddle staplers, hot binding machines, trimming machines)

Lot No: 5
II.2.2)Additional CPV code(s)
42991100 Bookbinding machinery
42991000 Paper, printing and bookbinding machinery and parts
50530000 Repair and maintenance services of machinery
II.2.3)Place of performance
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Main site or place of performance:

Brussels (Belgium), Luxembourg (Luxembourg), Strasbourg (France), Stockholm (Sweden), Ispra (Italy), Petten (Netherlands).

II.2.4)Description of the procurement:

9 machines.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Offline finishing peripherals (not connected or connectable to the copiers in lots 1 to 4, but must enable the sophisticated finishing to be done for work produced on the copiers in these lots). These peripherals may be systems of binding (by gluing or stapling) and finishing (guillotine).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

the tenderer shall enclose identity details, as well as all the documents and information required under point III.1 'Conditions for participation' of this notice and listed in Annex 1 to the specifications.

The tenderer shall enclose documentary proof with the name of the country in which he has his head office or is domiciled, as required under law in his country of residence.

The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm

NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signature of the contract.

NB: in the event they are awarded the contract, groupings must provide the solemn declaration along with the supporting documents and information for each individual member.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

the tenderer must provide:

— a copy of the financial statements (balance sheets and operating accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must furnish another document as proof of his financial and economic capacity, such as the appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,

— a statement as to overall annual turnover during the past 3 financial years.

Minimum level(s) of standards possibly required:

• to be selected, the tenderer must provide proof of an overall average annual turnover of at least:

— 2 500 000 EUR for lot 1,

— 2 250 000 EUR for lot 2,

— 4 500 000 EUR for lot 3,

— 6 500 000 EUR for lot 4,

— 1 000 000 EUR for lot 5.

If tenders are submitted for several lots, the overall annual average turnover must be at least equal to the total of the minimum sums required for each lot.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

the tenderer must provide:

— a list of the main references in Europe from public or private contracts performed over the past 5 years. This list must prove that the supplies and services delivered are related to this contract. The following must therefore be specified: names and addresses of the recipients, description of the machines and additional services provided (maintenance, updates, etc.), amounts invoiced,

— proof that the tenderer has a quality management system (ISO 9001 or equivalent),

— proof that the tenderer has an environmental management system (ISO 14001, EMAS or equivalent).

Minimum level(s) of standards possibly required:

minimum requirement: lots 1 to 4: provision of at least 5 machines in a category corresponding to the lot for which the tenderer is applying; lot 5: provision of at least 3 machines.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/05/2016
Local time: 17:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 17/05/2016
Local time: 10:00
Place:

Office pour les infrastructures et la logistique — Bruxelles (OIB), bâtiment CSM1, Cours Saint-Michel 1 (entrée côté rue Père de Deken 23), 1040 Bruxelles, BELGIUM.

Information about authorised persons and opening procedure:

1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

36 months after award.

VI.3)Additional information:

1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1418

Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.

The website will be updated regularly; it is the responsibility of the tenderers to check for any updates and modifications during the tendering period.

Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.

2) Executive agencies may be included in the contract as contracting authorities (within a limit of 10 % of the total contract value and for all the executive agencies taken together) if, at the time of publication of this invitation to tender, they had not yet been officially created or were not being created and, consequently, no formal designation could be specified in the invitation to tender documents.

3) The framework contract will run for 96 months from the date of its entry into force. However, the specific hire or purchase contracts can only be signed during the first 4 years of the framework contract.

4) During the 3 years following conclusion of the initial contract, the contracting authority will be able to use the negotiated procedure, without prior publication of a contract notice for new services involving the repetition of similar services assigned to the party awarded this contract by the contracting authority.

5) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link:

http://ec.europa.eu/oib/procurement_fr.htm

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.5)Date of dispatch of this notice:
18/03/2016