Services - 106993-2018

10/03/2018    S49    Council of the European Union - Services - Contract notice - Open procedure 

Belgium-Brussels: Provision of fire-fighting services in the Council of the European Union buildings in Brussels

2018/S 049-106993

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Council of the European Union, General Secretariat
Postal address: Rue de la Loi 175
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1048
Country: Belgium
Telephone: +32 22818062
Fax: +32 22800262

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Provision of fire-fighting services in the Council of the European Union buildings in Brussels

Reference number: UCA 18/016
II.1.2)Main CPV code
75250000 Fire-brigade and rescue services
II.1.3)Type of contract
II.1.4)Short description:

The purpose of this contract is to provide fire-fighting services for office buildings occupied by the Council of the European Union in Brussels, including: the establishment of first and second response teams, evacuation assistants for major events and operators for the technical management of fire-fighting installations.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
75251100 Firefighting services
75251110 Fire-prevention services
II.2.3)Place of performance
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

The main services will include internal and external patrols, incident reporting, fire and accident response and other similar services in current and future buildings occupied and/or managed by the General Secretariat of the Council of the European Union in Brussels.

These services will be provided on the basis of a framework comprising operational, administrative and technical measures in liaison with the General Secretariat of the Council of the European Union.

The secretariat will enter into a 2-year contract with the possibility of renewal for 2 periods of 1 year.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 0.01 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The secretariat will enter into a 2-year contract with the possibility of renewal for 2 periods of 1 year.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The General Secretariat of the Council does not publish the estimated value of its contracts. The estimated volume of the contract is indicated in the specifications.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See tender documents

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

The tenderer must be authorised to practise the profession in accordance with the Belgian law of 10.4.1990 regulating private and special security, in order to be able to carry out the activities mentioned in points 1,2,4 and 5 of Article 1.1 of the law. The conditions for access to and exercise of the profession of security guards in Belgium are governed by the law of 10.4.1990 on security companies and internal security guard services ("Tobback law") published in the Belgian Official Gazette on 29.5.1990 (implemented by a series of royal decrees and amended on several occasions). This law requires, in particular, approval by the Belgian Ministry of the Interior to have access to the profession.

At the time of submitting their application, applicants must provide proof of this authorisation.

III.2.2)Contract performance conditions:

The working languages are mainly French and English.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/04/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 20/04/2018
Local time: 10:00
Information about authorised persons and opening procedure:

The opening of tenders may be postponed, at short notice, owing to unforeseen events occurring in the General Secretariat's buildings on the day on which the tender opening session was initially scheduled.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

During the 3 years following conclusion of the initial contract, the Secretariat may use a negotiated procedure with the party awarded this contract, without prior publication of a contract notice for new services involving a repetition of similar services in accordance with the basic project referred to in this contract as described in point II.1.4.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of notice being given to the plaintiff or, should no notice be given, within 2 months of the date on which the matter in question became known. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

The procedural time limits are extended on account of distance by a single period of 10 days, whatever the relevant party's usual place of residence or domicile.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Council of the European Union, secrétariat général — DGA4 — unité de coordinations des acquisitions
Postal address: Rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
Telephone: +32 22818062
Fax: +32 22800262
VI.5)Date of dispatch of this notice: