Works - 107037-2018

10/03/2018    S49    - - Works - Contract notice - Restricted procedure 

United Kingdom-Hamilton: Works for complete or part construction and civil engineering work

2018/S 049-107037

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
South Lanarkshire Council
Council Headquarters, Almada Street
Hamilton
ML3 0AA
United Kingdom
Contact person: Alan A Russell
Telephone: +44 3031231015
E-mail: procurement_service@southlanarkshire.gov.uk
NUTS code: UKM95

Internet address(es):

Main address: http://www.southlanarkshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410

I.1)Name and addresses
East Dunbartonshire Council
Civic and Corporate Headquarters, Southbank Marina,12 Strathkelvin Place
Kirkintilloch
G66 1TJ
United Kingdom
Telephone: +44 1415745750
E-mail: procurement@eastdunbarton.gov.uk
Fax: +44 1415745529
NUTS code: UKM81

Internet address(es):

Main address: http://www.eastdunbarton.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00225

I.1)Name and addresses
East Renfrewshire Council
Eastwood HQ, Eastwood Park
Giffnock
G46 6UG
United Kingdom
Telephone: +44 1415778591
E-mail: purchasing@eastrenfrewshire.gov.uk
NUTS code: UKM83

Internet address(es):

Main address: http://www.eastrenfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183

I.1)Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
United Kingdom
Telephone: +44 1416186400
E-mail: cpu@renfrewshire.gov.uk
Fax: +44 1416187050
NUTS code: UKM83

Internet address(es):

Main address: http://www.renfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictenderscotland.publiccontractscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictenderscotland.publiccontractscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publictenderscotland.publiccontractscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Roads Contractors Framework

Reference number: SLC/PS/COMENT/17/089
II.1.2)Main CPV code
45200000
II.1.3)Type of contract
Works
II.1.4)Short description:

The scope of these works is to carry out work on Councils roads network to assist the Council at times of high workload.

All Works will be carried out under the “Specification for Highway Works”.

The contract which results from this tender process will be a Framework Contract let under the terms and conditions of the NEC3 Framework Contract April 2013 and subsequent amendments. Contracts awarded from the subsequent Framework will be under the terms and conditions of the NEC3 Engineering and Construction Contract (Options A and C), or the NEC3 Engineering and Construction Short Contract.

The anticipated start date of the framework is July/August 2018 and will be a 4 year term.

II.1.5)Estimated total value
Value excluding VAT: 20 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Lot 3 — Large Individual Projects

Lot No: 3
II.2.2)Additional CPV code(s)
45200000
II.2.3)Place of performance
NUTS code: UKM95
NUTS code: UKM83
NUTS code: UKM81
Main site or place of performance:

South Lanarkshire, East Dunbartonshire, East Renfrewshire, Renfrewshire.

II.2.4)Description of the procurement:

Lot 3 – Large Individual Projects including but not restricted to those which are funded by Glasgow City Region City Deal will also be procured through this contract as a mini-tender only, and will be accessible to East Dunbartonshire, East Renfrewshire, Renfrewshire Councils and will include additional scheme specific quality questions concerning method statements, community benefits and others as required. Each scheme will be issued as a separate Invitation to Tender (ITT). These works may include additional Z clauses.

The works under Lot 3 will involve earthworks (including soil modification / stabilisation), drainage, carriageway construction, major retaining structures, street lighting, noise structures and landscaping. The works will be carried out on a Work Package basis.

No work is guaranteed to any individual Contractor under the Framework.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
Value excluding VAT: 10 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates:

Further information can be found in the document “Attachment 2 — Evaluation of the PQQ”.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Network Improvements (Projects)

Lot No: 1
II.2.2)Additional CPV code(s)
45200000
II.2.3)Place of performance
NUTS code: UKM95
Main site or place of performance:

South Lanarkshire.

II.2.4)Description of the procurement:

Lot 1 — Network Improvements (Projects).

For the undertaking of civil engineering works in relation to improvements of the road network including drainage schemes, carriageway and footway resurfacing schemes and other works associated with the improvement of the network.

No work is guaranteed to any individual Contractor under the Framework.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
Value excluding VAT: 5 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates:

Further information can be found in the document “Attachment 2 — Evaluation of the PQQ”.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Routine Maintenance (Provision of Labour and Plant)

Lot No: 2
II.2.2)Additional CPV code(s)
45200000
II.2.3)Place of performance
NUTS code: UKM95
Main site or place of performance:

South Lanarkshire.

II.2.4)Description of the procurement:

Lot 2 — Routine Maintenance (Provision of Labour and Plant).

For the undertaking of works in relation to routine maintenance of the road network including road drainage, kerbing, ducting, surfacing and other works associated with the maintenance of the network.

No work is guaranteed to any individual Contractor under the Framework.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
Value excluding VAT: 5 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates:

Further information can be found in the document “Attachment 2 — Evaluation of the PQQ”.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

ESPD Question 2A.18 Lots.

The Framework will be split into 3 as follows:

Lot 1: Network Improvements (Projects).

Lot 2: Routine Maintenance (Provision of Labour and Plant).

Lot 3: Large Individual Projects including but not restricted to those which are funded by Glasgow City Region City Deal will also be procured through this contract as a mini-tender only,and will also be accessible to East Dunbartonshire, East Renfrewshire, Renfrewshire Council's and will include additional scheme specific quality questions concerning method statements, community benefits and others as required. Each scheme will be issued as a separate Invitation to Tender (ITT). These works may include additional Z clauses.

Bidders may submit a tender for 1, 2 or all 3 lots.

There is no maximum number of lots that may be awarded to one bidder.

Exclusion Criteria:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

ESPD Questions 3A-3C have been identified as mandatory exclusion grounds and ESPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a Pass/Fail basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.

ESPD Question 4A.1 Trade Registers.

It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.

If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

ESPD Question 4B.4 Economic and Financial Standing:

The Council will use the following ratios to evaluate a bidders financial status:

— profitability: this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio,

— liquidity: this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio,

— gearing: this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.

Bidders must provide the name and value of each of the 3 ratios within their response to ESPD Question 4B.4.

Minimum level(s) of standards possibly required:

The Council requires bidders to pass 2 out of the 3 financial ratios above.

Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:

Would the bidder have passed the checks if prior year accounts had been used?

Were any of the poor appraisal outcomes “marginal”?

Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?

Does the bidder have sufficient reserves to sustain losses for a number of years?

Does the bidder have a healthy cashflow?

Is the bidder profitable enough to finance the interest on its debt?

Is most of the bidder's debt owed to group companies?

Is the bidder's debt due to be repaid over a number of years, and affordable?

Have the bidder's results been adversely affected by “one off costs” and / or “one off accounting treatments”?

Do the bidder's auditors (where applicable) consider it to be a “going concern”?

Will the bidder provide a Parent Company Guarantee?

Is the bidder the single supplier / source of the Goods / Works / Services in the marketplace?

The Council will request submission of and assess the bidders financial accounts to validate the information provided.

ESPD Question 4B.5 Insurance:

The Bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover:

Employer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10 000 000 GBP in respect of each claim, without limit to the number of claims.

Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5 000 000 GBP in respect of each claim, without limit to the number of claims.

Professional Indemnity Insurance is not required for the purposes of appointment to the Framework however may be required for specific call off contracts from Lot 3. Where required this will be included in the Contract Data for these specific projects.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

ESPD Question 4C.1 Technical and Professional Ability:

With reference to the nature and details of the works that are the subject matter of this tender, relevant examples are to be provided of works undertaken by the bidder in the last 5 years.

Where bids are being submitted for all three Lots, the evidence provided should encompass the entire scope of the requirements. Where less that all three lots are being bid for, the evidence should similarly encompass only works you wish to be considered for.

Bidders should also demonstrate experience where they have used the NEC3 suite of contracts, specifically the NEC3 Engineering and Construction Contract, or contracts which have management techniques similar to those in the NEC3 suite of Contracts.

ESPD Question 4C.4 Technical and Professional Ability (Supply Chain Management / Tracking Systems).

Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 above.

ESPD Question 4C.6 Technical and Professional Ability (Qualifications):

The Bidder as a company will hold the following educational or professional qualifications — Details and Class of Driving License for HGV Operators including Certificate of Professional Competence (Driver CPC).

The Bidders as a company will hold the following educational or professional qualifications — Goods Vehicle Operator’s Licence.

ESPD Question 4C.9 Technical and Professional Ability (Equipment):

Bidders to provide details of the relevant tools, plant or technical equipment available in relation to this procurement exercise.

Bidders must demonstrate that they hold (or have access to) sufficient plant to facilitate the undertaking of the works as detailed in II.2.4 above.

Minimum level(s) of standards possibly required:

ESPD Question 4D.1 Quality Assurance Schemes:

It is a requirement of this tender that the bidder recommended for award holds the following Quality Assurance scheme membership: BS EN ISO9001 Quality Management or a documented Quality Assurance Policy that as a minimum covers:

— quality management.

— quality performance.

— training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities,

— on-going procedures for monitoring Quality Management,

— a complaints process.

(Further information can be found in Attachment 13 of the tender).

ESPD Question 4D.2 Environmental Management Standards:

It is a requirement of this tender that the bidder recommended for award holds the following environmental standard / accreditation: BS EN ISO14001 Environmental Management systems or a documented Environmental Management Standard that as a minimum covers:

— environmental policy,

— environmental management procedures,

— training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities,

— on-going procedures for monitoring Environmental Management Performance,

— systems for monitoring Environmental Management Performance,

— waste procedures,

— environmental protection measures with suppliers.

(Further information can be found in Attachment 14 of the tender).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 24
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 065-121768
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/03/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 24/05/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years

VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 3011

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

As the Framework will not guarantee any level or value of work, no Community Benefits will be included.

Community Benefits clauses will however be included in each appropriate contract called off from the Framework via Mini Competition.

(SC Ref:525832)

VI.4)Procedures for review
VI.4.1)Review body
South Lanarkshire Council
Council Headquarters, Almada Street
Hamilton
ML3 0AA
United Kingdom
Telephone: +44 3031231015

Internet address: http://www.southlanarkshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/03/2018