Services - 108031-2019

07/03/2019    S47    - - Services - Contract notice - Restricted procedure 

United Kingdom-Belfast: Architectural, construction, engineering and inspection services

2019/S 047-108031

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
CPD — Construction Division
303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Contact person: Construct.Infofinance-ni.gov.uk
Telephone: +44 2890816555
E-mail: Construct.info@finance-ni.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps/home.do
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps/home.do
I.4)Type of the contracting authority
National or federal agency/office
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NIAO 2049226 Appointment of EOT for NIAO Accommodation Refurbishment Project

II.1.2)Main CPV code
71000000
II.1.3)Type of contract
Services
II.1.4)Short description:

This procurement is to appoint an Economic Operator Team (EOT) to develop the Employer’s Brief relating to the complete internal refurbishment of the NIAO building at 106 University Street, Belfast, BT7 1EU. The refurbished accommodation will create an open plan environment ,to be supplemented with Meeting Rooms of various sizes, Tea Points, Local Services Areas and Breakout Areas on each level. The existing core area, including Toilet facilities, Staircases and lobby areas shall be upgraded.The NIAO will be accommodated in University Street wing that faces onto University Street and a tenant will occupy the return wing to the rear of the building. A new entrance into the building from University Street shall be provided to establish a visible presence of the NIAO on University Street. A building survey is required to identify and undertake necessary building repairs as part of the construction/refurbishment works.

II.1.5)Estimated total value
Value excluding VAT: 160 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71541000
71220000
71321000
71322000
71312000
71324000
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

This procurement is to appoint an Economic Operator Team (EOT) to develop the Employer’s Brief relating to the complete internal refurbishment of the NIAO building at 106 University Street, Belfast, BT7 1EU. The refurbished accommodation will create an open plan environment, to be supplemented with meeting rooms of various sizes, tea points, local services areas and breakout areas on each level. The existing core area, including toilet facilities, staircases and lobby areas shall be upgraded. The NIAO will be accommodated in University Street wing that faces onto University Street and a tenant will occupy the return wing to the rear of the building. A new entrance into the building from University Street shall be provided to establish a visible presence of the NIAO on University Street. A building survey is required to identify and undertake necessary building repairs as part of the construction/refurbishment works.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 160 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 40
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

In accordance with Regulation 65(3) of the Public Contract Regulation. 2015, 5 candidates will be invited. This offers adequate competition to ensure that the employer is assured value for money and that. there is sufficient opportunity offered to tenders. However, this limit also protects the industry from wasting valuable resources which are required to prepare a tender submission.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Refer to draft ITT package for complete description of the works. Draft ITT package is located in the CfT. Document Area.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

In order for a contractor/consultant to be eligible to participate in this competition they must hold licenses, accreditations or certificates for specific categories and sectors as set out below:

— project manager.

Employees must have and maintain 1 of the following:

— registration with the Architect’s Registration Board (ARB),

— chartered membership of the Institution of Structural Engineers (IStructE),

— chartered membership of the Royal Institution of Chartered Surveyors (RICS),

— chartered membership of the Institution of Civil Engineers (ICE),

— chartered membership of the Chartered Institution of Building Services Engineers (CIBSE),

— chartered membership of the Institution of Mechanical Engineers (IMechE),

— chartered membership of the Institution of Engineering and Technology (IET),

— chartered membership of The Association of Project Management (APM) in a construction related role,

— chartered membership of The Chartered Institute of Architectural Technologists (CIAT),

— chartered membership of The Chartered Institute of Building (CIOB),

— chartered membership of The Royal Institute of British Architects (RIBA),

— chartered membership of The Royal Society of Ulster Architects (RSUA),

— equivalent professional body within your own jurisdiction architect.

Employees must have and maintain:

— registration with the Architect’s Registration Board (ARB), or

— equivalent professional body within your own jurisdiction,

— structural engineer.

Employees must have and maintain:

— chartered membership of the Institution of Structural Engineers (IStructE),

— chartered membership of Engineers Ireland, or

— equivalent professional body within your own jurisdiction,

— quantity surveyor.

Employees must have and maintain:

— chartered membership of the Royal Institution of Chartered Surveyors (RICS), or

— equivalent professional body within your own jurisdiction,

— electrical engineer.

Employees must be from the electrical discipline and have and maintain:

— chartered membership of the Chartered Institution of Building Services Engineers (CIBSE),

— chartered membership of the Institution of Engineering and Technology (IET), or

— equivalent professional body within your own jurisdiction,

— mechanical engineer.

Employees must be from the mechanical discipline and have and maintain:

— chartered. membership of the Chartered Institution of Building Services Engineers (CIBSE),

— chartered membership of the Institution of Mechanical Engineers (IMechE), or

— equivalent professional body within your own jurisdiction,

— civil engineer.

Employees must have and maintain:

— chartered membership of the Institution of Civil Engineers (ICE),

— chartered membership of Engineers Ireland, or

— equivalent professional body within your own jurisdiction.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Consultants are required to be registered and have Verified Status on Constructionline and should have the minimum category value in at least one of the Constructionline Categories specified below. Should Vertfied Status by a Constructionline member not be held by the consultant then a financial compliance check must be made of the consultant’s accounts and references through the Constructionline database for the work category they have offered. If the latest financial accounts and references are not up to date in accordance with the Constructionline registration and this has contributed to unverified status then the consultant will be rejected. If the economic operator is a consortium, then the Lead Enterprise for the Consortium must have a minimum. Category value of at least 40 % and the sum of each member’s category values must be equal to or greater than the value set out below. Minimum category value for consultant 40 000,00 GBP. Group of economic operators or other entity members only-each member must have a minimum category value of 20 000,00 GBP and the sum of their category values must be equal to or greater than the value set out above.

Public liability insurance [10 000 000 GBP].

Employer’s liability insurance [10 000 000 GBP].

Professional Indemnity Insurance [1 250 000 GBP].

Minimum level(s) of standards possibly required:

Project Manager-Project Management-71541000-2, Architect-Architectural and. Design Services-71220000-6, Building Services Engineer-Mechanical and Electrical Engineering-71321000-4, Civil Engineering-Civil. Engineering-71321000-1, Structural Engineer-Structural Engineeing-71312000-8, Quantity Surveyor-Quantity Surveying-71324000-5.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The economic operator (or where the economic operator is a group of economic operators, all parties forming the group of economic operators) must provide at least 1 of the core disciplines listed below from within its own resources: core disciplines:

— project manager,

— architect,

— Consultant Team Member (CTM).

For the purposes of pre-qualification, the following CTMs will be assessed:

— project manager,

— architect,

— electrical engineer,

— mechanical engineer,

— structural engineer,

— civil engineer,

— quantity surveyor,

— Principal Designer (PD).

Minimum level(s) of standards possibly required:

Details are provided in the pre-qualification questionnaire..

Prior involvement: it should be noted that the firm listed below was appointed by Strategic Investment Board on behalf of Northern Ireland Audit Office to carry out an Occupational Capacity Survey of their existing building on University Street. This work was completed in 2017 and the firm. has no involved, in any capacity, with the current NIAO Accommodation Refurbishment Project. Consequently the firm is not prevented from participation in this procurement competition. Hamilton Architects 3 Joy St, Belfast BT2 8LE. The Occupational Capacity Survey Report has been included as part of the tender documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The economic operators’ performance on this contract will be regularly monitored. As part of its contract management procedures, the Contracting Authority will use the protocol for managing poor supplier performance contained in Procurement Guidance Note PGN 01/12 — Contract Management Principles and Procedures: https://www.finance-ni.gov.uk/publications/procurement-guidance-note-0112-contract-management-principles-and-procedures

If an economic operator has received more than one current Notice of Written Warning or a Notice of Unsatisfactory Performance, the Contracting Authority, at its discretion, can consider an Economic Operator’s exclusion from future procurements, being undertaken on behalf of bodies covered by the Northern Ireland Public Procurement Policy (NIPP), for a minimum period of 12 months or 3 years respectively.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/04/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 04/07/2019
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

CPD, in its capacity as a Central Purchasing Body, is administering this procurement on behalf of the Contracting Authority. The Contracting Authority expressly reserves the right:

(i) to award one, some, all or no lots;

(ii) not to award any contract/Framework Agreement as a result of the procurement process commenced by publication of this notice or to cancel the procurement at any stage; and

(iii) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances will the Authority be liable for any costs incurred by economic operators or candidates. Any expenditure, work or effort undertaken prior. to contract award is accordingly at the sole risk of the economic operator or candidate participating in this procurement process. This project will be used to progress the Government’s wider social, economic and environmental objectives.

No business whatsoever is guaranteed under any resulting Framework Agreement or contract indeed there is no guarantee that any Framework Agreement or contract will be put in place in relation to this notice. No compensation, etc. will be paid if a contract or Framework Agreement is. withdrawn for any reason. Economic operators should take part in this process only on the basis that they fully understand and accept this position.

VI.4)Procedures for review
VI.4.1)Review body
Department of Finance, Construction and Procurement Delivery, Procurement Operations Branch
Department of Finance, Construction and Procurement Delivery, Procurement Operations Branch, Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Telephone: +44 2890816555
E-mail: construct.info@finance-ni.gov.uk

Internet address: https://www.finance-ni.gov.uk/contact

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

This procurement is governed by the Public Contracts Regulations 2015 and provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court. A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award. decision before the contract is entered into. Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting the proceedings had arisen (a court may extend the time-limit to 3 months, where the court considers that there is a good reason for doing so).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
05/03/2019