Voluntary ex ante transparency notice
Legal Basis:
Directive 2014/23/EU
Section I: Contracting authority/entity
I.4)Type of the contracting authorityBody governed by public law
I.5)Main activityRecreation, culture and religion
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Hyde Park Music Festival 2022-2027
II.1.2)Main CPV code79952000 Event services
II.1.3)Type of contractServices
II.1.4)Short description:
The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for the operation and management of Hyde Park Music Festival for a six year period. The contract was subsequently modified to include two additional event slots (“Additional Events”) for the years 2022-2024 due to these event slots becoming unexpectedly available and the charity not having the necessary time available to undertake a procurement exercise. The modification notice was published on 08/09/2021 with reference number 2021/S 174-455283.
II.1.6)Information about lotsThis contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)Value excluding VAT: 438 000 000.00 GBP
II.2)Description
II.2.3)Place of performanceNUTS code: UKI London
II.2.4)Description of the procurement:
The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for the operation and management of Hyde Park Music Festival for a six year period.
TRP intends to modify the existing contract for the operation and management of Hyde Park Music Festival (HPMF) to allow the Event Organiser to hold Additional Events in 2025, 2026 & 2027, each having a capacity of 49,999. All of the events permissible each year under the contract (including the Additional Events) will be held within a three-week time period in June and July each year
II.2.5)Award criteria
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureAward of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
- The procurement falls outside the scope of application of the directive
Explanation:
This is an Event Services contract, classified as 'social and other specific services' under Schedule 3 of the CCR. As such, TRP does not consider Regulation 43 of the CCR applies. Additional Events (AEs) have become available because a concession contract for an event in September expired during the Covid pandemic. The cost of staging a smaller standalone event in September substantially outweighs the inclusion of the AEs in the HPMF Contract for 2025-27. Instead of 2 lots of event infrastructure being built and de-rigged and 2 lots of concerts - as was the previous arrangement when the 2 slots that are now the AEs were previously used for different events in September - there is only 1 event, 1 lot of infrastructure and 1 lot of disruption – significantly better for the park environment and the enjoyment of the park by its visitors. The AEs will take place in June/July as an extension to the existing Hyde Park Music Festival over a three-week period, making use of the existing infrastructure. The modification is also necessary as there is no time to procure an alternative event organiser (under a separate contract) to hold the AEs from 2025.
IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure Section V: Award of contract/concession
V.2)Award of contract/concession
V.2.1)Date of contract award decision:29/09/2020
V.2.2)Information about tendersThe contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaireOfficial name: AEG Presents
Postal address: 6th Floor, 240 Blackfriars Road
Town: London
NUTS code: UKI London
Postal code: SE1 8NW
Country: United Kingdom
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)Initial estimated total value of the contract/lot/concession: 359 410 000.00 GBP
Total value of the contract/lot/concession: 438 000 000.00 GBP
V.2.5)Information about subcontracting
Section VI: Complementary information
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review bodyOfficial name: The Royal Parks (TRP Trading Company Ltd)
Postal address: The Old Police House, Hyde Park
Town: London
Postal code: W2 2UH
Country: United Kingdom
E-mail:
procurement@royalparks.org.uk VI.5)Date of dispatch of this notice:16/02/2023