Services - 109928-2015

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31/03/2015    S63

Denmark-Copenhagen: Provision of language training services for the staff members of the European Environment Agency (EEA) (4 lots)

2015/S 063-109928

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Environment Agency (EEA)
Postal address: Kongens Nytorv 6
Town: Copenhagen K
Postal code: 1050
Country: Denmark
Contact person: EEA Procurement Services
For the attention of: Mrs Bitten Serena
E-mail: procurement@eea.europa.eu
Telephone: +45 33367138
Fax: +45 33367199

Internet address(es):

General address of the contracting authority: http://www.eea.europa.eu

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=767

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Environment
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of language training services for the staff members of the European Environment Agency (EEA) (4 lots).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: At the contractor's own premises and occasionally at the EEA premises at Kongens Nytorv 6, 1050 Copenhagen K, DENMARK.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 240 000 EUR
II.1.5)Short description of the contract or purchase(s)
The EEA seeks to contract 1 or several contractors who will assist it by delivering upon request language training services to its staff members as described in the tender specifications under the following 4 lots:
— lot 1: regular courses, classroom type, in EEA-only groups,
— lot 2: regular courses, individual registrations in existing open classes,
— lot 3: intensive courses, individual programmes, face-to-face,
— lot 4: ad hoc proficiency tests.
For further details see Section 6.1 of the tender specifications.
II.1.6)Common procurement vocabulary (CPV)

80580000 Provision of language courses

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The successful tenderer (maximum 1 per lot) will be awarded a framework service contract for an initial duration of 24 months with the possibility of a maximum of 2 renewals for a period of 12 months each. The total estimated value of the framework service contract over a maximum of 48 months is 240 000 EUR covering all services under all 4 lots.
Estimated value excluding VAT: 240 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Regular courses, classroom type, in EEA-only groups
1)Short description
As specified in Section 6.1.2.1 of the tender specifications (Annex I).
2)Common procurement vocabulary (CPV)

80580000 Provision of language courses

3)Quantity or scope
The estimated budget for lot 1 over a maximum period of 48 months is 190 000 EUR covering all services. This information is merely indicative and may vary in line with the EEA's actual needs.
Estimated value excluding VAT:
Range: between 180 000 and 200 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Regular courses, individual registrations in existing open classes
1)Short description
As specified in Section 6.1.2.2 of the tender specifications (Annex I).
2)Common procurement vocabulary (CPV)

80580000 Provision of language courses

3)Quantity or scope
The total estimated budget for lot 2 over a maximum period of 48 months is 15 000 EUR covering all services. This budget is merely indicative and may vary according to the EEA's actual needs.
Estimated value excluding VAT:
Range: between 10 000 and 20 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Intensive courses, individual programmes, face-to-face
1)Short description
As specified in Section 6.1.2.3 of the tender specifications (Annex I).
2)Common procurement vocabulary (CPV)

80580000 Provision of language courses

3)Quantity or scope
The total estimated budget for lot 3 over a maximum period of 48 months is 30 000 EUR. This budget is merely indicative and may vary according to the EEA's actual needs.
Estimated value excluding VAT:
Range: between 25 000 and 35 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Ad hoc proficiency tests
1)Short description
As specified in Section 6.1.2.4 of the tender specifications (Annex I).
2)Common procurement vocabulary (CPV)

80580000 Provision of language courses

3)Quantity or scope
The total estimated value for lot 4 over a maximum period of 48 months is 5 000 EUR. This budget is merely indicative and may vary according to the EEA's actual needs.
Estimated value excluding VAT:
Range: between 3 000 and 7 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No financial guarantee is required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As specified in Section 5 of the tender specifications and in the draft framework contract attached thereto (see Annex 6).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Tenders may be submitted by consortia of economic operators. If a consortium is awarded the contract, it may be required to adopt a given legal form before the contract is signed if this change is necessary for proper performance of the contract. This can take the form of an entity with or without legal personality but offering sufficient protection to the EEA's contractual interests (depending on the member country concerned, this may be for instance, an incorporation or a partnership or a temporary association). Consortia must identify one of their members as coordinator who will interface with the EEA. Each member of a consortium must fulfil the conditions for participation specified under Section III.2.1 below.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As specified in Sections 9.1 and 9.2.1 of the tender specifications (Annex I).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As specified in Section 9.2.2 of the tender specifications (Annex I).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As specified in Section 9.2.3 of the tender specifications (Annex I).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EEA/ADS/15/002.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
11.5.2015 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 18.5.2015 - 10:00

Place:

EEA premises at Kongens Nytorv 6, 1050 Copenhagen K, DENMARK.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: Representatives of tenderers (1 per tenderer) are allowed to participate in the opening session. They are requested to inform the EEA's procurement services in advance and at the latest by 13.5.2015 (12:00), CET by e-mail at procurement@eea.europa.eu or by fax at number +45 33367199.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: In the course of 2019.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tenderers can download the tender documents and any additional information from the e-tendering website: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=767

This website will be updated regularly and it is the tenderer's responsibility to check for updates and modifications during the tendering period.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

Body responsible for mediation procedures

Official name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman
Town: Strasbourg Cedex
Postal code: 67001
Country: France
E-mail: eo@ombudsman.europa.eu
Telephone: +33 388172313
Fax: +33 388179062
Internet address: http://www.ombudsman.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff (date of receipt), or, in the absence thereof, the day on which the person concerned had knowledge of the relevant information, an appeal may be lodged with the General Court. A complaint to the European Ombudsman has no impact on the above deadline for lodging an appeal.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.5)Date of dispatch of this notice:
19.3.2015