Works - 110100-2014

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02/04/2014    S65

United Kingdom-Harwell: Nuclear reactors and parts

2014/S 065-110100

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Research Sites Restoration Ltd
Postal address: Building 392.10, Room 1.02, Rutherford Avenue, Oxfordshire
Town: Harwell
Postal code: OX11 0DF
Country: United Kingdom
For the attention of: Rachael Sheriff
E-mail: rachael.sheriff@research-sites.com
Telephone: +44 1305202107

Internet address(es):

General address of the contracting authority: http://www.research-sites.com

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Nuclear Decommissioning
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
WINFRITH - Detailed Design and Build of a Core Segmentation Cell and Intermediate Level Waste (ILW) Export Facility.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Design and execution
Main site or location of works, place of delivery or of performance: Winfrith.

NUTS code UKK22 Dorset CC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Steam Generating Heavy Water Reactor (SGHWR) at Winfrith is in the final stages of decommissioning. Critical to the success of the decommissioning programme is the safe removal and segmentation of the highly activated rector core, weighing around 250 tonnes. The scheme design for the decommissioning of the reactor core involves a combination of lifting reactor core tanks and jacking the reactor core from below into a shielded segmentation cell for size reduction and sentencing into ILW boxes in an ILW Export Facility.
Research Sites Restoration Limited (RSRL) requires a suitably qualified and experienced contractor (possibly in a consortium with others) to deliver a fully functioning Core Segmentation Cell and Intermediate Level Waste (ILW) Export Facility capable of meeting RSRL's requirements . The key components of the Core Segmentation Cell and ILW Export Facility are as follows:
— Core Segmentation Cell - A main segmentation cell will be established above the reactor core into which core components will be raised and segmented before being transferred onto a floor mounted rail and trolley system to an auxiliary segmentation area for size reduction and packing into waste baskets.
— ILW Export Facility - This is an ILW handling system to allow waste in baskets to be removed from the segmentation cell into the export cell, to be grouted into boxes.
— Waste Assay System - This system will assay the ILW, record the waste basket activity and log that data against the container in which the basket is grouted.
— Core Jacking System – A load-bearing thrust plate with jacking points and a jacking system will be assembled then installed below the reactor core. The system will be self levelling and self latching with built in shielding capable of raising the reactor core progressively into the segmentation cell for size reduction and packaging
— Civil Modifications - Modifications to the existing structure will be required to form the core segmentation cell, ILW waste export facility and associated areas.
— Electrical, Controls and Instrumentation Systems – Electrical supplies and lighting to the including the systems listed above; the provision of camera systems, a control system, and other general detection systems.
— Ventilation Systems – A hazard extract and air system.
The scope of the contract will include:
— The detailed design of the Core Segmentation Cell and ILW Export Facility supported by optioneering studies, hazard and operability studies, calculations, and a Design Justification Review.
— The design and build of full scale mock-ups of the reactor core and Core Segmentation Cell; together with the proposed equipment to allow integration, testing and development of remote handling, jacking, lifting, size reduction techniques, and to enable further cutting trials/ tooling development.
— The procurement of materials, the manufacture, and the off-site testing of the Core Segmentation Cell and ILW Export Facility
— The build, installation and inactive commissioning of the Core Segmentation Cell and ILW Export Facility.
— Where appropriate, support for active commissioning, maintenance, repair, training, development of tooling and general operational support and warranty.
The contract will include a critical milestone beyond which construction does not commence until the design and all necessary safety case documentation has been accepted by RSRL.
RSRL will provide some safety management documentation including the Preliminary Safety Report. The contractor provides detailed safety documentation including method statements, risk assessments and the Pre-Commencement/ Construction Safety Report.
Installation will involve working in close proximity to the reactor core and will be carried out under strict safe systems of work closely controlled by RSRL.
II.1.6)Common procurement vocabulary (CPV)

42150000 Nuclear reactors and parts, 42410000 Lifting and handling equipment, 42512300 HVAC packages, 42520000 Ventilation equipment, 43328000 Hydraulic installations, 45200000 Works for complete or part construction and civil engineering work, 45220000 Engineering works and construction works, 45251111 Construction work for nuclear reactors, 45310000 Electrical installation work, 45350000 Mechanical installations, 51540000 Installation services of special-purpose machinery and equipment, 71321000 Engineering design services for mechanical and electrical installations for buildings, 71322000 Engineering design services for the construction of civil engineering works, 71323000 Engineering-design services for industrial process and production, 71340000 Integrated engineering services, 71350000 Engineering-related scientific and technical services, 90520000 Radioactive-, toxic-, medical- and hazardous waste services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 40 000 000 and 60 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 42 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A performance bond and/or parent company guarantees may be specified in the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details as per the Invitation to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No legal form is required but in the event of a group of contractors submitting an acceptable offer, RSRL may require that the consortium take a particular legal form and/or that an undertaking be provided that each company or firm will be jointly and severally responsible for the due performance of the contract.
An economic operator will be ineligible for participation in the tender process where the contracting authority has actual knowledge that: the operator or its directors or any other person who has powers of representation, decision or control of the economic operator has been convicted of any of the offences listed at regulation 23 paragraph 1of the Public Contract Regulations 2006 (but subject to paragraph 2 of this regulation) – any of the grounds set out at regulation 23 paragraph 4 of the Public Procurement Regulation 2006 applies to the economic operator. An economic operator may be judged ineligible for participation in the tender process where: economic operators responding to this notice shall provide written confirmation as to their status with respect to the matters set out in paragraph 1 and 4 of regulation 23. Tenderers will be required to provide information as requested via RSRL's CTM System, details of which are set out in Section V.1.4 of this notice. These details are mandatory requirements for being eligible to participate in the tender.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Candidates are required to submit information as requested in RSRL's prequalification questionnaire and tender documents (via RSRL's CTM system, details of which are in Section V.1.4 of this notice). Provision of the information requested is a mandatory requirement for being eligible to participate in the tender.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Candidates are required to submit information as requested in RSRL's prequalification questionnaire and tender documents (via RSRL's CTM system, details of which are in Section V.1.4 of this notice). Provision of the information requested is a mandatory requirement for being eligible to participate in the tender.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Candidates are required to submit information as requested in RSRL's prequalification questionnaire and tender documents (via RSRL's CTM system, details of which are in Section V.1.4 of this notice). Provision of the information requested is a mandatory requirement for being eligible to participate in the tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Candidates will be assessed on the information provided in response to RSRL's prequalification questionnaire (via RSRL's CTM system, details of which are in Section V.1.4 of this Notice). If more than the required number of candidates meet the conditions for participation, the qualified candidates will be ranked and the top ranked candidates will be invited to tender.
The selection criteria and associated weightings are as follows:
Economic and Financial Standing - 10 %
Company Capability, Technical Skills and Experience - 35 %
Organisation Structure and Supply Chain - 10 %
Company Capacity, Resources and Core Competencies - 25 %
HSEQ&S Policies, Procedures and Statistics - 20 %
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
23.5.2014 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
10.10.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Supplier Briefing Event: RSRL is holding a Supplier Briefing Event on 24.4.2014. To register for the event please email sghwrddb@research-sites.com stating the name of your organisation and the proposed attendees. Booking is limited to 3 delegates per organisation. Registration closes at midnight on 14th April 2014. Please note that attendance at the event is not a mandatory requirement for Pre-Qualification.

To receive more information about this opportunity, including any amendments and/or clarifications and to request any clarifications and/or to respond to this opportunity, you must register via the following link to the CTM portal: https://uk.eu-supply.com/login.asp?B=RSRL and then clicking on New Supplier Registration.

Further information and a CTM Supplier Quick Guide is available on the supplier section of the RSRL website: http://www.research-sites.com/suppliers/contract-opportunities/complete-tender-management-ctm

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: RSRL will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
28.3.2014