Services - 110899-2017

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24/03/2017    S59

United Kingdom-Liverpool: Financial consultancy services

2017/S 059-110899

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: 9th Floor The Capital, Old Hall Street
Town: Liverpool
Postal code: L3 9PP
Country: United Kingdom
E-mail: supplier@crowncommercial.gov.uk
Telephone: +44 3450103503

Internet address(es):

General address of the contracting authority: http://www.gov.uk/ccs

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Other: public procurement
I.4)Contract award on behalf of other contracting authorities

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
SARS (Spend Analytics and Recovery Service) 2.
II.2)Type of contract and place of delivery or of performance
Service category No 9: Accounting, auditing and bookkeeping services
Across Public Sector.

NUTS code UK UNITED KINGDOM

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Crown Commercial Service, as the Contracting Authority, intends to put in place an agreement for the provision of Spend Analysis and Recovery services for use by Central Government and UK public sector bodies. This Framework Agreement will replace the previous ‘Spend Analysis and Recovery’ (SARS) Framework Agreement RM 1037
The aim is to appoint multiple suppliers to work in effective partnership with participating Contracting Authorities by providing access to a range of high quality analytical and recovery services and solutions designed to meet the needs of the Civil Service and UK public sector bodies, on a contingent fee basis.
The offer will provide a detailed and forensic analysis of a Contracting Authorities supplier charges and payments to identify and recover overpayments or errors resulting in overpayments to suppliers. The solution will take into account the range of requirements, offering 3 structures of service from transaction and supplier balance analysis to a bespoke review of multiple or individual contracts or areas of supply.
The proposed structure of the Framework is to have 3 Lots:
1. Transaction Review (Supplier Balances and Payment errors).
2. End-to-end (Full review inc. Supplier Balances, Payment Errors and Contract Compliance).
3. Contract Compliance (Category Specialists ie. Utilities, Logistics, VAT etc.).
Estimated cost excluding VAT: 45 000 000 GBP

Lots

This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

66171000 Financial consultancy services, 48440000 Financial analysis and accounting software package, 48441000 Financial analysis software package, 66170000 Financial consultancy, financial transaction processing and clearing-house services, 71621000 Technical analysis or consultancy services, 72225000 System quality assurance assessment and review services, 72314000 Data collection and collation services, 72316000 Data analysis services, 73200000 Research and development consultancy services, 79200000 Accounting, auditing and fiscal services, 79212100 Financial auditing services, 79212200 Internal audit services, 79313000 Performance review services, 79940000 Collection agency services

II.6)Scheduled date for start of award procedures
1.5.2017
II.7)Information about Government Procurement Agreement (GPA)
II.8)Additional information:
Crown Commercial Service invites suggestions and feedback on the proposed Framework structure, service lines or processes detailed in the Lots from the market including industry experts, specialists and suppliers.

To participate in market engagement please email sars@crowncommercial.gov.uk

Please include any suggestions and/or feedback in your email, along with the following details:
1. Organisation Name;
2. Contact name;
3. Job Title of contact (including responsibility within your organisation);
4. Contact phone number;
5. Contact email;
6. Organisation website link.
Once the ITT documentation for this procurement becomes available, they can be freely accessed here:

http://ccs-agreements.cabinetoffice.gov.uk/procurement-pipeline

Crown Commercial Service use an eTendering system to conduct all its procurements. You will need to be registered to use this eSourcing portal in order to participate in any CCS procurement opportunities, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at: http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Note that, by registering for the eSourcing Suite in this way, you will then be in a position to express an interest in any future procurements run by Crown Commercial Service.

For technical assistance on use of the e-Sourcing Suite please contact the Crown Commercial Service Support Desk email: eEnablement@ccs.gsi.gov.uk

Please be advised that in preparation to participate in the procurement exercise for this Framework that:
The Cyber Essentials scheme is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet.
To participate in the procurement for the SARS 2 Framework, Potential Providers will be required to demonstrate that they comply with the technical requirements prescribed by Cyber Essentials Plus for Services under and in connection with the procurement.
The Potential Provider may be awarded a place on the Framework Agreement but shall not enter into any Call Off Procedure and/or any Call Off Contracts with Contracting Authorities until they are able to demonstrate to the Authority that they meet the technical requirements prescribed by the Cyber Essentials Scheme for Services under and in connection with this Procurement.

The service that arise from this Framework will involve the Potential Provider holding material that has been assigned a protective marking under the Government Security Classifications Scheme (April 2014) of OFFICIAL. It will be a condition of this contract that this material must be protected. Baseline protection controls are defined in ISO27001:2013 and further defined by the Security Policy Framework https://www.gov.uk/government/collections/government-security.

Information about lots

Title attributed to the contract by the contracting authority: Lot No: 1 Lot title: Transaction Review
1)Short description:
Identification and Recovery of Aged Supplier Credit Balances and Previously unidentified Supplier Payment Errors.
A ‘Transaction Review’, this is a review of all supplier invoices and payments to identify supplier overpayments or errors and recover those amounts for the customer.
This will involve 2 main processes:
1) Supplier to contact an authorised list of suppliers to ascertain current balances and open items to identify any credit balances, unallocated payments or overpayments not already known to the awarding authority.
2) To analyse a data extract from the awarding authorities financial or ERP system to identify and recover any payment errors i.e. Duplicated Invoice payment, wrong supplier payment, credit notes paid as an invoice etc.
2)Common procurement vocabulary (CPV)

66171000 Financial consultancy services, 79940000 Collection agency services, 48441000 Financial analysis software package, 73200000 Research and development consultancy services, 71621000 Technical analysis or consultancy services, 66170000 Financial consultancy, financial transaction processing and clearing-house services, 79200000 Accounting, auditing and fiscal services, 48440000 Financial analysis and accounting software package, 79212200 Internal audit services, 79212100 Financial auditing services, 79313000 Performance review services, 72314000 Data collection and collation services, 72316000 Data analysis services, 72225000 System quality assurance assessment and review services

5)Additional information about lots:
Title attributed to the contract by the contracting authority: Lot No: 2 Lot title: End-to-end Review.
1)Short description:
Identification and Recovery of Aged Supplier Credit Balances and Previously unidentified Supplier Payment Errors plus the review of Supplier Agreements, Contracts or Pricing to identify overcharges and/or missed negotiated benefits i.e. Discounts, rebates etc.
An ‘End-to-End Review’, this is a review of supplier agreements, invoices and payments to identify supplier overpayments or errors, any missed negotiated benefits or cost price errors and recover those amounts for the awarding organisation.
This will involve main processes:
1) Supplier to contact an authorised list of suppliers to ascertain current balances and open items to identify any credit balances, unallocated payments or overpayments not already known to the awarding authority.
2) To analyse a data extract from the awarding authorities financial or ERP system to identify and recover any payment errors i.e. Duplicated Invoice payment, wrong supplier payment, credit notes paid as an invoice etc.
3) To review an agreed supplier, suppliers or area of supply to include; a review of contracted terms and agreements to ensure all negotiated benefits have been realised and, if requested, a review of the line item data to ensure that the rates or cost prices applied to a good or service are correctly applied and any additional discounts, rebates or other negotiated contractual benefits have been realised.
2)Common procurement vocabulary (CPV)

66171000 Financial consultancy services, 79200000 Accounting, auditing and fiscal services, 71621000 Technical analysis or consultancy services, 79212100 Financial auditing services, 79940000 Collection agency services, 72225000 System quality assurance assessment and review services, 79212200 Internal audit services, 73200000 Research and development consultancy services, 48441000 Financial analysis software package, 79313000 Performance review services, 72316000 Data analysis services, 66170000 Financial consultancy, financial transaction processing and clearing-house services, 72314000 Data collection and collation services, 48440000 Financial analysis and accounting software package

5)Additional information about lots:
Title attributed to the contract by the contracting authority: Lot No: 3 Lot title: Contract Compliance Review.
1)Short description:
The review of Supplier Agreements, Contracts or Pricing to identify overcharges and/or missed negotiated benefits i.e. Discounts, rebates etc.
A ‘Contract Compliance Review’, this is a review of supplier agreements, invoices and payments to identify supplier overcharging or billing errors to identify any missed negotiated benefits or cost prices and to support and recover those amounts for the awarding organisation from the relevant supplier(s).
This will involve but is not limited to the following process:
1) To analyse ‘line item’ data extract from the awarding authorities financial or ERP system and compare with any contract, supplier agreement or rate card to identify and recover any overcharges or incorrect cost prices
2) To review the contracts or agreements for an agreed supplier, suppliers or area of supply to include; a review of contracted terms and agreements to ensure all negotiated benefits such as discounts, rebates or other negotiated contractual benefits have been realised and the correct and agreed prices for any goods or services have been applied in line with the agreements.
2)Common procurement vocabulary (CPV)

66171000 Financial consultancy services, 72316000 Data analysis services, 71621000 Technical analysis or consultancy services, 79940000 Collection agency services, 79212100 Financial auditing services, 48441000 Financial analysis software package, 79313000 Performance review services, 66170000 Financial consultancy, financial transaction processing and clearing-house services, 72314000 Data collection and collation services, 72225000 System quality assurance assessment and review services, 73200000 Research and development consultancy services, 79212200 Internal audit services, 79200000 Accounting, auditing and fiscal services, 48440000 Financial analysis and accounting software package

5)Additional information about lots:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Information on general regulatory framework
Relevant governmental Internet sites where information can be obtained

Tax legislation http://www.hmrc.gov.uk/thelibrary/legislation.htm

Environmental protection legislation http://www.legislation.gov.uk/ukpga/1990/43/contents

Employment protection and working conditions http://www.direct.gov.uk/en/Employment/Employees/index.htm

VI.4)Date of dispatch of this notice:
23.3.2017